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Entry Level Intake Coordinator Jobs (NOW HIRING)

Voces Unidas

Intake Specialist ()

Glenwood Springs, CO · On-site

$17 - $22/hr

This is an entry level, part-time, on-call position (10-20 hours per week) with hours that may ... Support administrative tasks related to intake, case coordination, and follow-up * Communicate ...

Voces Unidas

Intake Specialist (Part-Time)

$17 - $22/hr

This is an entry level, part-time, on-call position (10-20 hours per week) with hours that may ... Support administrative tasks related to intake, case coordination, and follow-up * Communicate ...

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How much do entry level intake coordinator jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for entry level intake coordinator in the United States is $21.23, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.56 per hour, depending on experience, location, and employer.

How do I become an entry level intake coordinator?

To become an entry level intake coordinator, candidates typically need a high school diploma or equivalent and strong organizational and communication skills. Relevant experience in administrative support or customer service can be beneficial, and familiarity with office software like Microsoft Office is often required. Some positions may also require basic knowledge of healthcare or social service systems.

What does an entry level intake coordinator do?

An Entry Level Intake Coordinator is responsible for the initial processing of new clients or patients in a healthcare, social services, or legal setting. They gather essential information, verify insurance or eligibility, schedule appointments, and ensure all necessary documentation is completed. This role often involves acting as the first point of contact, providing information, and directing clients to appropriate services. Strong organizational and communication skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an entry level intake coordinator?

To thrive as an Entry Level Intake Coordinator, you need strong organizational skills, attention to detail, and a background in administrative support, often requiring at least a high school diploma or equivalent. Familiarity with client management software, electronic health records (EHRs), and scheduling systems is commonly expected. Excellent communication, active listening, and problem-solving abilities help you connect with clients and coordinate effectively with team members. These skills and qualities are crucial for ensuring accurate client intake, smooth workflow, and positive client experiences.

What are some typical challenges faced by entry level intake coordinators, and how can they be managed?

Entry level intake coordinators often encounter high volumes of client inquiries and the need to balance multiple administrative tasks simultaneously. Managing confidential information accurately and efficiently is crucial, as is maintaining clear communication with clients and internal teams. Building strong organizational skills and using digital tools to track cases or appointments can help streamline workflows. Support and mentorship from more experienced team members are commonly provided to help new coordinators adapt and succeed.

Is an entry level intake coordinator job stressful?

An entry level intake coordinator job can involve some stress due to managing multiple client cases, meeting deadlines, and handling sensitive information. However, the level of stress varies depending on the work environment, workload, and individual skills in organization and communication.

What is the difference between Entry Level Intake Coordinator vs Entry Level Medical Office Assistant?

AspectEntry Level Intake CoordinatorEntry Level Medical Office Assistant
Required CredentialsHigh school diploma; some roles may prefer healthcare-related certificationsHigh school diploma; certification in medical assisting is common
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, outpatient centers
Employer & Industry UsageHospitals, clinics, healthcare providersMedical practices, outpatient clinics
Common Search & ComparisonYesYes

Both roles involve patient interaction and administrative tasks in healthcare settings. The Entry Level Intake Coordinator primarily handles patient intake, scheduling, and data entry, while the Entry Level Medical Office Assistant performs broader administrative and clinical support tasks. Understanding these differences helps job seekers find the role that best matches their skills and career goals.

More about Entry Level Intake Coordinator jobs
What cities are hiring for Entry Level Intake Coordinator jobs? Cities with the most Entry Level Intake Coordinator job openings:
What states have the most Entry Level Intake Coordinator jobs? States with the most job openings for Entry Level Intake Coordinator jobs include:
What job categories do people searching Entry Level Intake Coordinator jobs look for? The top searched job categories for Entry Level Intake Coordinator jobs are:
Entry Level Intake Coordinator jobs near you
Infographic showing various Entry Level Intake Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution, with an average salary of $44,160 per year, or $21.2 per hour.

Intake Specialist ()

Voces Unidas

Glenwood Springs, CO • On-site

$17 - $22/hr

Other

Re-posted 18 days ago

Job description

The Part-Time Intake Specialist serves as the first point of contact for community members seeking support through Voces Unidas's hotline and direct services programs. In this role, intake means listening to callers, asking a standard set of questions, documenting their needs, and connecting them to the appropriate program or staff member for follow up. The Intake Specialist answers incoming calls, gathers basic information, and accurately records details to support case management and program services. This is an entry level, part-time, on-call position (10-20 hours per week) with hours that may fluctuate based on program needs. The role requires strong communication skills, attention to detail, and the ability to work bilingually in English and Spanish. This position can be performed remotely (work from home).
About Voces Unidas
Voces Unidas' mission is to create a more equitable Western Colorado and central-mountain region where Latinas and Latinos are thriving, engaged and leading in our communities. We create opportunities where Latinas and Latinos advocate for themselves, actively participate in all civic institutions and take leadership roles in all decision-making tables. We are also building and growing our community's power and influence in the region.Based in Glenwood Springs, Voces Unidas has offices in Frisco and Denver. Voces Unidas includes four separate organizations, all working independently to accomplish the larger mission. Learn more at www.vocesunidas.org.
Description
Position Overview
The Part-Time Intake Specialist serves as the first point of contact for community members seeking support through Voces Unidas's hotline and direct services programs. In this role, intake means listening to callers, asking a standard set of questions, documenting their needs, and connecting them to the appropriate program or staff member for follow up.
The Intake Specialist answers incoming calls, gathers basic information, and accurately records details to support case management and program services. This is an entry level, part-time, on-call position (10-20 hours per week) with hours that may fluctuate based on program needs. The role requires strong communication skills, attention to detail, and the ability to work bilingually in English and Spanish. This position can be performed remotely (work from home).
Key Responsibilities

  • Answer incoming hotline calls during assigned shifts and conduct basic intake, including asking required questions, listening to caller needs and documenting information accurately
  • Identify caller needs and appropriately route, escalate, or refer cases to resources or appropriate staff
  • Accurately document intake information in organizational database and tracking systems
  • Maintain confidentiality and handle sensitive information with care and professionalism
  • Support administrative tasks related to intake, case coordination, and follow-up
  • Communicate urgent issues, trends or follow-up needs to supervisor or relevant staff
  • Support smooth handoffs to direct services staff when needed
Qualifications
  • Bilingual English and Spanish required (verbal and written).
  • Ability to work between 10-20 hours per week on an on-call basis, with weekly hours fluctuating
  • Availability during weekday office hours, with occasional weekend coverage
  • Entry level position- college degree not required
  • Strong listening, communication and interpersonal skills.
  • Comfort using computers, databases, and basic office software.
  • Reliable, organized, and detail oriented.
  • Ability to work independently in a remote
Schedule
  • Part-time, on-call (10-20 hours/week)
  • Hours may vary week to week based on hotline and program needs

Salary
$17 - $22 per hour

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