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Entry Level Intake Coordinator Jobs (NOW HIRING)

DNA Comprehensive Therapy Services

Care Coordinator

$19.75 - $26.50/hr

The Entry-Level Care Coordinator (Intake Coordinator) serves as a key point of contact for patients entering care and supports the clinical team by gathering information necessary for the patient ...

Voces Unidas

Intake Specialist ()

Glenwood Springs, CO · On-site

$17 - $22/hr

This is an entry level, part-time, on-call position (10-20 hours per week) with hours that may ... Support administrative tasks related to intake, case coordination, and follow-up * Communicate ...

Voces Unidas

Intake Specialist (Part-Time)

$17 - $22/hr

This is an entry level, part-time, on-call position (10-20 hours per week) with hours that may ... Support administrative tasks related to intake, case coordination, and follow-up * Communicate ...

TEKsystems

Intake Specialist

Hagerstown, MD · On-site

$18 - $19/hr

... coordination notes are completed promptly. ◦ Coordinates and communicates with the branch ... Experience Level Entry Level Job Type & Location This is a Contract position based out of ...

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How much do entry level intake coordinator jobs pay per hour?

As of Jun 27, 2026, the average hourly pay for entry level intake coordinator in the United States is $21.23, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.56 per hour, depending on experience, location, and employer.

What does an Entry Level Intake Coordinator do?

An Entry Level Intake Coordinator is responsible for the initial processing of new clients or patients in a healthcare, social services, or legal setting. They gather essential information, verify insurance or eligibility, schedule appointments, and ensure all necessary documentation is completed. This role often involves acting as the first point of contact, providing information, and directing clients to appropriate services. Strong organizational and communication skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an Entry Level Intake Coordinator, and why are they important?

To thrive as an Entry Level Intake Coordinator, you need strong organizational skills, attention to detail, and a background in administrative support, often requiring at least a high school diploma or equivalent. Familiarity with client management software, electronic health records (EHRs), and scheduling systems is commonly expected. Excellent communication, active listening, and problem-solving abilities help you connect with clients and coordinate effectively with team members. These skills and qualities are crucial for ensuring accurate client intake, smooth workflow, and positive client experiences.

What are some typical challenges faced by entry level intake coordinators, and how can they be managed?

Entry level intake coordinators often encounter high volumes of client inquiries and the need to balance multiple administrative tasks simultaneously. Managing confidential information accurately and efficiently is crucial, as is maintaining clear communication with clients and internal teams. Building strong organizational skills and using digital tools to track cases or appointments can help streamline workflows. Support and mentorship from more experienced team members are commonly provided to help new coordinators adapt and succeed.

What is the difference between Entry Level Intake Coordinator vs Entry Level Medical Office Assistant?

AspectEntry Level Intake CoordinatorEntry Level Medical Office Assistant
Required CredentialsHigh school diploma; some roles may prefer healthcare-related certificationsHigh school diploma; certification in medical assisting is common
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, outpatient centers
Employer & Industry UsageHospitals, clinics, healthcare providersMedical practices, outpatient clinics
Common Search & ComparisonYesYes

Both roles involve patient interaction and administrative tasks in healthcare settings. The Entry Level Intake Coordinator primarily handles patient intake, scheduling, and data entry, while the Entry Level Medical Office Assistant performs broader administrative and clinical support tasks. Understanding these differences helps job seekers find the role that best matches their skills and career goals.

More about Entry Level Intake Coordinator jobs
What cities are hiring for Entry Level Intake Coordinator jobs? Cities with the most Entry Level Intake Coordinator job openings:
What states have the most Entry Level Intake Coordinator jobs? States with the most job openings for Entry Level Intake Coordinator jobs include:
What job categories do people searching Entry Level Intake Coordinator jobs look for? The top searched job categories for Entry Level Intake Coordinator jobs are:
Entry Level Intake Coordinator jobs near you
Infographic showing various Entry Level Intake Coordinator job openings in the United States as of June 2026, with employment types broken down into 1% Locum Tenens, 14% Full Time, 84% Part Time, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $44,160 per year, or $21.2 per hour.

Care Coordinator

DNA Comprehensive Therapy Services

Remote

$19.75 - $26.50/hr

Full-time

Posted 17 days ago

Job description

Job Description
The Entry-Level Care Coordinator (Intake Coordinator) serves as a key point of contact for patients entering care and supports the clinical team by gathering information necessary for the patient's initial bio-psycho-social evaluation.
This role assists in conducting the initial intake appointment and collecting relevant patient history and background information to support the clinical assessment process. Intake activities are performed in coordination with and under the direction of licensed clinical staff to ensure appropriate evaluation and continuity of care.
The Care Coordinator helps create a welcoming environment for patients while ensuring intake documentation is complete, accurate, and available to providers prior to the clinical evaluation.
Essential Duties and Responsibilities
Patient Intake and Information Collection
  • Conduct structured intake appointments with new patients to collect information relevant to the bio-psycho-social evaluation process.
  • Gather and document patient information including:
    • demographic information
    • presenting concerns
    • psychosocial background
    • family and social history
    • educational and occupational history
    • prior behavioral health treatment
    • current medications and basic health history
  • Document collected information accurately within the electronic medical record (EMR) to assist licensed providers in completing the clinical evaluation.

Coordination with Clinical Staff
  • Work collaboratively with licensed clinicians to support the intake and evaluation process.
  • Ensure relevant patient history and intake information are available for provider review.
  • Communicate pertinent information gathered during intake to appropriate clinical staff.

Scheduling and Care Coordination
  • Schedule and coordinate initial evaluation appointments with appropriate providers.
  • Ensure required intake forms, questionnaires, and consent documentation are completed prior to the patient's evaluation appointment.

Administrative and Documentation Support
  • Verify patient demographic and insurance information during the intake process.
  • Upload, organize, and maintain patient documentation within the EMR.
  • Ensure intake records are completed in a timely manner to support clinical workflow.

Patient Support and Customer Service
  • Provide a welcoming and supportive experience for patients entering care.
  • Answer basic questions regarding services, scheduling, and intake procedures.
  • Escalate urgent concerns or clinical issues to licensed providers or clinical leadership.

Compliance and Confidentiality
  • Maintain strict adherence to HIPAA and patient confidentiality requirements.
  • Follow organizational policies related to documentation, intake procedures, and patient communication.

Requirements
Job Requirements
Education
  • Bachelor's degree required, preferably in psychology, social work, human services, healthcare administration, public health, or a related field.
Experience
  • Entry-level role; prior experience in healthcare, behavioral health, social services, or customer service preferred.
  • Experience with patient intake, scheduling, or care coordination is a plus.
Knowledge, Skills, and Abilities
  • Strong interpersonal and communication skills.
  • Ability to build rapport with patients from diverse backgrounds.
  • Strong active listening and interviewing skills.
  • Ability to collect sensitive information in a professional and empathetic manner.
  • Strong attention to detail and accuracy in documentation.
  • Ability to work effectively in a fast-paced clinical environment.
  • Basic computer proficiency and ability to learn electronic medical record systems.
Additional Requirements
  • Ability to maintain patient confidentiality and comply with HIPAA regulations.
  • Ability to maintain professional boundaries and understand scope of role.
  • Ability to sit or stand for extended periods and use standard office equipment.

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