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Entry Level Intake Coordinator Jobs in Chicago, IL

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Entry Level Medical Sales

Elmhurst, IL · On-site

$36K - $49K/yr

... intake to approval of equipment. The PCR ensures timely communication, coordination, and documentation to help patients receive their medical equipment efficiently and with excellent service. Success ...

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Entry Level Intake Coordinator information

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How much do entry level intake coordinator jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for entry level intake coordinator in Chicago, IL is $21.87, according to ZipRecruiter salary data. Most workers in this role earn between $17.84 and $24.28 per hour, depending on experience, location, and employer.

What does an entry level intake coordinator do?

An Entry Level Intake Coordinator is responsible for the initial processing of new clients or patients in a healthcare, social services, or legal setting. They gather essential information, verify insurance or eligibility, schedule appointments, and ensure all necessary documentation is completed. This role often involves acting as the first point of contact, providing information, and directing clients to appropriate services. Strong organizational and communication skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an entry level intake coordinator?

To thrive as an Entry Level Intake Coordinator, you need strong organizational skills, attention to detail, and a background in administrative support, often requiring at least a high school diploma or equivalent. Familiarity with client management software, electronic health records (EHRs), and scheduling systems is commonly expected. Excellent communication, active listening, and problem-solving abilities help you connect with clients and coordinate effectively with team members. These skills and qualities are crucial for ensuring accurate client intake, smooth workflow, and positive client experiences.

What are some typical challenges faced by entry level intake coordinators, and how can they be managed?

Entry level intake coordinators often encounter high volumes of client inquiries and the need to balance multiple administrative tasks simultaneously. Managing confidential information accurately and efficiently is crucial, as is maintaining clear communication with clients and internal teams. Building strong organizational skills and using digital tools to track cases or appointments can help streamline workflows. Support and mentorship from more experienced team members are commonly provided to help new coordinators adapt and succeed.

What is the difference between Entry Level Intake Coordinator vs Entry Level Medical Office Assistant?

AspectEntry Level Intake CoordinatorEntry Level Medical Office Assistant
Required CredentialsHigh school diploma; some roles may prefer healthcare-related certificationsHigh school diploma; certification in medical assisting is common
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, outpatient centers
Employer & Industry UsageHospitals, clinics, healthcare providersMedical practices, outpatient clinics
Common Search & ComparisonYesYes

Both roles involve patient interaction and administrative tasks in healthcare settings. The Entry Level Intake Coordinator primarily handles patient intake, scheduling, and data entry, while the Entry Level Medical Office Assistant performs broader administrative and clinical support tasks. Understanding these differences helps job seekers find the role that best matches their skills and career goals.

How do I become an entry level intake coordinator?

To become an entry level intake coordinator, candidates typically need a high school diploma or equivalent and strong organizational and communication skills. Relevant experience in administrative support or customer service can be beneficial, and familiarity with data entry tools or scheduling software is often preferred.

Is being an entry level intake coordinator hard?

Entry level intake coordinators typically perform administrative tasks such as scheduling, data entry, and client communication, which generally require strong organizational and communication skills. The role can be straightforward but may involve handling sensitive information and managing multiple priorities, making attention to detail important. Overall, it is considered an accessible position for those with basic office skills and a willingness to learn.

What are popular job titles related to Entry Level Intake Coordinator jobs in Chicago, IL?

For Entry Level Intake Coordinator jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Entry Level Intake Coordinator jobs in Chicago, IL look for?

The top searched job categories for Entry Level Intake Coordinator jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Entry Level Intake Coordinator jobs?

Cities near Chicago, IL with the most Entry Level Intake Coordinator job openings:

Entry Level Intake Coordinator jobs near you
Infographic showing various Entry Level Intake Coordinator job openings in Chicago, IL as of August 2026, with employment types broken down into 100% Full Time. Highlights an 75% In-person, and 25% Remote job distribution, with an average salary of $45,492 per year, or $21.9 per hour.

Service Coordinator (Entry Level)

Evergreen Park, IL

Easterseals Serving Chicagoland and Greater Rockford

6.5

Company rating: 6.5 out of 10

Based on 167 frontline employees who took The Breakroom Quiz

79th of 243 rated social care providers

People enjoy working here

Recommended by students

Recommended by parents

Learn more about Easterseals Serving Chicagoland and Greater Rockfordexternal

$22.90/hr

Full-time

Re-posted 14 days ago

Job description

Description

EMBRACING ABILITIES. EXPANDING POSSIBILITIES.

Easterseals Chicago Family Connections (CFC) provide services in Early Intervention. The CFCs support families of infants and toddlers who have delays in development or are at risk for significant developmental delay. We serve the south side of Chicago and the southwest suburbs with locations in Evergreen Park (CFC #8) and the Tinley Park area (CFC #12).


For more information about our organization, please visit us online at www.eastersealschicago.org.


The Service Coordinator, under the supervision of the Program Manager/Assistant Program Manager, is responsible for all coordination activities outlined in the CFC Procedure Manual (DHS-EI) for each assigned family from Early Intervention referral until the case is closed. The Service Coordinator will comply with the standards set forth in the HIPAA and FERPA privacy acts as well as the Easterseals Confidentiality agreement to protect the confidentiality of Personally Identifiable Information of all children and families served. This position will be entry level.


This position is located in Child Family Connection #8, at 9730 S. Western Ave., Evergreen Park, IL 60805.


MAJOR FUNCTIONS/ACCOUNTABILITIES:

  • Receive referrals; develop, maintain and process the permanent Early Intervention case record
  • Provide information about the Early Intervention Service System, including Rights and Procedural Safeguards, and available advocacy services to families
  • Conduct intake activities for all assigned families
  • Completion of initial and annual eligibility determination including insurance verification and Family Participation Fee information per DHS policies
  • Coordinate evaluations/assessments necessary for the development of the Individualized Family Service Plan (IFSP).
  • Facilitate the development of the IFSP within the required 45 days of the referral date
  • Monitor the integrity of each IFSP developed and maintained through accurate, timely, and complete implementation of the services that the IFSP team agreed to with the Parent/Guardian's written consent
  • Monitor that EI funds (Part C of IDEA) are the payor of last resort to the extent allowed by law. This includes assisting the family in accessing resources, including but not limited to, Medicaid, AllKids, Division of Specialized Care (DSCC), and Private Health Insurance
  • Comply with the minimum communication policy with each enrolled family to ensure the family is well informed and an active participant in the program
  • Assure that the IFSP of each family on the SC caseload is reviewed at least every six months and updated annually, that transition to Part B/Special Education services occurs 90 days prior to the child's third birthday, and that case closure activities occur according to the CFC Procedure Manual
  • Know and implement the philosophy of the Illinois Early Intervention System
  • All other duties as assigned

Requirements

Education/Certification:

  • Bachelor's Degree in a Human Service or Social Service field required

Experience Required:

  • Knowledge of typical/atypical child development
  • Obtain EI Service Coordination DHS credential

Vehicle/Transportation Requirements:

  • Valid driver's license
  • Auto insurance
  • Reliable vehicle

Skills/Abilities:

  • Excellent written and verbal communication skills
  • Excellent organization, time management, and problem-solving skills
  • Basic computer skills
  • Good interpersonal skills
  • Sensitivity and respect for families of children with disabilities
  • Ability to make home visits with laptop computer and case
  • Complete data entry and phone conversations within large group offices
  • Obtain El Service Coordination DHS credential
  • Ability to maintain DHS credentials through required continuing education

ADA: Easterseals will make reasonable accommodations in compliance with the Americans with Disability Act of 1990. Unless exempted by the Americans with Disabilities Act, all persons hired for this position are required to possess the ability to perform the physical tasks necessary to treat clients, i.e., bending, floor-sitting, etc., as well as to have the ability to lift up to 50 pounds frequently

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