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Entry Level Intake Coordinator Jobs in Massachusetts

Gandara

Intake Coordinator | Los Campeones

Chicopee, MA · On-site

$21.66/hr

Whether that is in an entry level or leadership role, Gandara will provide the tools and resources ... Intake Coordinator Work Location: Chicopee, Ma. *Bilingual Candidates Encouraged to Apply *EOE M/F ...

Boston Childrens Hospital

$19.83 - $33.55/hr

Level 1- PER I Experience: Entry Level Role - Experience Not Required Salary Range: $19./hr- $27.64 ... intake, call triage, and care coordination tasks. * Deliver high-quality service to patients and ...

Gándara Center

Receptionist | CSA Holyoke

Holyoke, MA · On-site

$18/hr

Whether that is in an entry level or leadership role, Gandara will provide the tools and resources ... Directing referrals to appropriate Intake Coordinators to ensure timely access to care. * Checking ...

Gándara Center

Supervisor - Boston

East Boston, MA · On-site

$80K - $86K/yr

Whether that is in an entry level or leadership role, Gandara will provide the tools and resources ... intake coordinators and triage screeners, including interns. * As needed will support the process ...

Gandara

Receptionist | CSA Holyoke

Holyoke, MA · On-site

$18/hr

Whether that is in an entry level or leadership role, Gandara will provide the tools and resources ... Directing referrals to appropriate Intake Coordinators to ensure timely access to care. * Checking ...

Gandara

Receptionist | CSA Holyoke

Holyoke, MA · On-site

$18/hr

Whether that is in an entry level or leadership role, Gandara will provide the tools and resources ... Directing referrals to appropriate Intake Coordinators to ensure timely access to care. * Checking ...

Gandara

Supervisor - Boston

East Boston, MA · On-site

$80K - $86K/yr

Whether that is in an entry level or leadership role, Gandara will provide the tools and resources ... intake coordinators and triage screeners, including interns. * As needed will support the process ...

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Entry Level Intake Coordinator information

What does an entry level intake coordinator do?

An Entry Level Intake Coordinator is responsible for the initial processing of new clients or patients in a healthcare, social services, or legal setting. They gather essential information, verify insurance or eligibility, schedule appointments, and ensure all necessary documentation is completed. This role often involves acting as the first point of contact, providing information, and directing clients to appropriate services. Strong organizational and communication skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an entry level intake coordinator?

To thrive as an Entry Level Intake Coordinator, you need strong organizational skills, attention to detail, and a background in administrative support, often requiring at least a high school diploma or equivalent. Familiarity with client management software, electronic health records (EHRs), and scheduling systems is commonly expected. Excellent communication, active listening, and problem-solving abilities help you connect with clients and coordinate effectively with team members. These skills and qualities are crucial for ensuring accurate client intake, smooth workflow, and positive client experiences.

What are some typical challenges faced by entry level intake coordinators, and how can they be managed?

Entry level intake coordinators often encounter high volumes of client inquiries and the need to balance multiple administrative tasks simultaneously. Managing confidential information accurately and efficiently is crucial, as is maintaining clear communication with clients and internal teams. Building strong organizational skills and using digital tools to track cases or appointments can help streamline workflows. Support and mentorship from more experienced team members are commonly provided to help new coordinators adapt and succeed.

What is the difference between Entry Level Intake Coordinator vs Entry Level Medical Office Assistant?

AspectEntry Level Intake CoordinatorEntry Level Medical Office Assistant
Required CredentialsHigh school diploma; some roles may prefer healthcare-related certificationsHigh school diploma; certification in medical assisting is common
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, outpatient centers
Employer & Industry UsageHospitals, clinics, healthcare providersMedical practices, outpatient clinics
Common Search & ComparisonYesYes

Both roles involve patient interaction and administrative tasks in healthcare settings. The Entry Level Intake Coordinator primarily handles patient intake, scheduling, and data entry, while the Entry Level Medical Office Assistant performs broader administrative and clinical support tasks. Understanding these differences helps job seekers find the role that best matches their skills and career goals.

How do I become an entry level intake coordinator?

To become an entry level intake coordinator, candidates typically need a high school diploma or equivalent and strong organizational and communication skills. Relevant experience in administrative support or customer service can be beneficial, and familiarity with data entry tools or scheduling software is often preferred.

Is being an entry level intake coordinator hard?

Entry level intake coordinators typically perform administrative tasks such as scheduling, data entry, and client communication, which generally require strong organizational and communication skills. The role can be straightforward but may involve handling sensitive information and managing multiple priorities, making attention to detail important. Overall, it is considered an accessible position for those with basic office skills and a willingness to learn.

What are popular job titles related to Entry Level Intake Coordinator jobs in Massachusetts?

For Entry Level Intake Coordinator jobs in Massachusetts, the most frequently searched job titles are:

What job categories do people searching Entry Level Intake Coordinator jobs in Massachusetts look for?

The top searched job categories for Entry Level Intake Coordinator jobs in Massachusetts are:

What cities in Massachusetts are hiring for Entry Level Intake Coordinator jobs?

Cities in Massachusetts with the most Entry Level Intake Coordinator job openings:

Entry Level Intake Coordinator jobs near you
Infographic showing various Entry Level Intake Coordinator job openings in Massachusetts as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 16% Part Time, 2% Temporary, 2% Contract, and 1% Nights. Highlights an 78% Physical, 3% Hybrid, and 19% Remote job distribution.

Bilingual Intake Coordinator | St. George Clinic

Springfield, MA

Gandara Mental Health Center, Inc.
See more jobs at Gandara Mental Health Center, Inc.external

$18/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 23 days ago

Job description

Why Work for Gandara:

Explore the career pathways in Behavioral Health, Substance Use and Recovery, Community Based Clinical services, Adolescent and Family services, Adult Residential, Maintenance and Administration! Whether that is in an entry level or leadership role, Gandara will provide the tools and resources to better enhance your career growth. The opportunities are presented with the ability to transition your skills and experience in meeting the organizations mission. There is grand landscape of opportunities that supports the community we serve, so Join the Gándara team today!

Benefits:

  • Retirement Plan 403(b)
  • Health, Dental, Vision, Pet and Life Insurance
  • Paid vacations
  • Paid holidays
  • 8 discretionary days
  • Mileage Reimbursement

Salary:

  • Hourly | $18

Additional Benefits:

  • Career Growth Opportunities
  • Culturally Diverse population
  • Clinical Licensing Support

Job Title: Intake Coordinator

Work Location: Springfield, MA

 

*Bilingual Candidates Encouraged to Apply 

*EOE M/F/D/V

*Union/Non-Union

 

Job Summary:

We’re looking for a candidate for the role of the Intake Coordinator who will report to the Practice Manager and receives weekly supervision. Additionally, the Intake Coordinator will provide formal and informal reports about intake utilization and protocols in order to further improve client access and service quality.

Duties and Responsibilities:

  • Provide courteous and timely customer service.
  • Adhere to Agency and program policies and procedures.
  • Initiate and complete all administrative paperwork included in the Client Intake Packet.
  • Ensure that intake paperwork meets quality assurance standards [as determined by Division Director or designee] and is prepared for entry into the client chart.
  • Respond to all intake calls and voicemails within two business days.
  • Orient client to service availabilities, rights, and responsibilities.
  • Ensure client ID is assigned, documented, and entered into any and all databases and relevant systems.
  • Provide guidance and incidental [“dotted-line”] supervisor to any assigned support staff assisting with intake duties.
  • Communicate in a timely manner with the Practice Manager when additional resources or support is needed.
  • Assist with phone calls and translations as needed.

Minimum Qualifications:

  • High School Diploma or equivalent
  • Knowledge of billing practices and managed care
  • Basic knowledge of scheduling
  • Understanding of the population and information sensitivity

The Gándara Mental Health Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training