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Part Time Intake Coordinator Jobs in Massachusetts

TaraVista

Intake Coordinator, 28hr Nights

Devens, MA

$20 - $27.25/hr

Join us as an Overnight Intake Coordinator! Part Time 28 Hours, weekdays 11:00pm - 7:30am plus every other weekend (Saturday and Sunday) 7:00pm - 7:30am Located at TaraVista in Devens, MA with remote ...

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How much do part time intake coordinator jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for part time intake coordinator in Massachusetts is $22.67, according to ZipRecruiter salary data. Most workers in this role earn between $18.56 and $25.19 per hour, depending on experience, location, and employer.

What is a part time intake coordinator?

A Part Time Intake Coordinator is a professional who assists organizations, such as healthcare facilities or social service agencies, by managing the initial intake process for new clients or patients. They gather essential information, complete paperwork, verify insurance, and help coordinate the first steps of care or service. Working part-time, they typically handle these responsibilities during specific hours or days rather than full-time. Their role is crucial for ensuring smooth onboarding and providing a positive first impression for clients. Attention to detail, strong communication skills, and organizational abilities are important qualities for this job.

What are the key skills and qualifications needed to thrive as a part time intake coordinator?

To thrive as a Part Time Intake Coordinator, you need strong organizational skills, attention to detail, and experience with client intake procedures, often supported by a background in healthcare, social services, or administration. Familiarity with electronic health records (EHR) systems, scheduling software, and secure data management is commonly required. Excellent communication, active listening, and empathy are critical soft skills for engaging with clients and supporting team coordination. These competencies ensure efficient processing of client information, accurate record-keeping, and a positive experience for both clients and staff.

What are the typical challenges faced by a part time intake coordinator, and how can they be managed effectively?

Part Time Intake Coordinators often encounter challenges related to balancing a high volume of client inquiries with administrative responsibilities, all within limited weekly hours. Managing time efficiently and prioritizing urgent cases is crucial to ensure clients receive timely assistance and accurate information. Effective communication and collaboration with other team members, such as case managers and administrative staff, can help streamline the intake process and prevent bottlenecks. Staying organized and utilizing client management systems will further support a smooth workflow in this dynamic role.

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Part Time Intake Coordinator jobs near you
Infographic showing various Part Time Intake Coordinator job openings in Massachusetts as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution, with an average salary of $47,147 per year, or $22.7 per hour.

Intake Coordinator, 28hr Nights

Devens, MA • On-site

TaraVista Behavioral Health
See more jobs at TaraVista Behavioral Healthexternal

$20 - $27.25/hr

Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 14 days ago

Job description

Join us as an Overnight Intake Coordinator!
Part Time 28 Hours, weekdays 11:00pm - 7:30am plus every other weekend (Saturday and Sunday) 7:00pm - 7:30am
Located at TaraVista in Devens, MA with remote coverage for MiraVista in Holyoke, MA. Travel to Holyoke is not required.
The Intake Coordinator, under the supervision of the Director of Intake and the Chief Admissions Officer is responsible for facilitating the admission process. As a member of the Intake and Admissions team the Dual Site Intake Coordinator is responsible for processing admission referrals, obtaining insurance pre-authorizations and for assisting patients throughout the admission process for both facilities.
  • Welcoming patient to the Vista's
  • Maintaining patient privacy and safety
  • Screen referrals and accept patients to fill beds
  • Register patients
  • Verify insurance
  • Provide census updates to Intake Leadership
  • Completing all legal documents as required
  • Any other duties as assigned by the Director of Intake and the Chief Admissions Officer

When you join the growing TaraVista team, you're not just taking a job, you're making a difference in people's lives. As our team member, you'll receive:
  • Medical, Dental, and Vision
  • 401(k) match
  • Employer paid long term disability (LTD)
  • Employer paid life and AD&D Insurance
  • Generous Paid Time Off
  • Flexible Spending Account
  • Tuition Reimbursement

Successful Intake Coordinator candidates will have the following:
  • CPR certification required.
  • Previous psychiatric/substance inpatient experience preferred.
  • Previous Intake/Admissions experience strongly preferred.
  • Excellent verbal and written communication skills.
  • Knowledge of Behavior Health and Substance Abuse treatment modalities.
  • Ability to develop a therapeutic relationship while maintaining professional boundaries.
  • Sufficient typing and computer skills to facilitate use of Electronic Medical Record.
  • Crisis management and time management skills.
  • Exhibit flexibility, creativity, and ability to manage stressful situations in a calm, organized and professional manner.

Pay Range
Compensation will be determined based on the candidate's relevant experience.
$23.00 - $25.00
TaraVista is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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