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Entry Level Intake Coordinator Jobs in Ohio (NOW HIRING)

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Entry Level Medical Sales

Worthington, OH · On-site

$35K - $48K/yr

... intake to approval of equipment. The PCR ensures timely communication, coordination, and documentation to help patients receive their medical equipment efficiently and with excellent service. Success ...

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Entry Level Intake Coordinator information

Is being a MOA a good entry level job?

A Medical Office Assistant (MOA) role is often considered a good entry-level job in healthcare, as it provides foundational skills in patient communication, administrative tasks, and medical record management. It typically requires minimal prior experience and can serve as a stepping stone to more advanced healthcare positions or certifications. The job environment is usually fast-paced and may involve working with medical software and office equipment.

How do you become an intake coordinator?

To become an entry-level intake coordinator, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and experience with data entry or administrative tasks. Some roles may require familiarity with healthcare or social service systems and proficiency in office software like spreadsheets and databases.

What does an Entry Level Intake Coordinator do?

An Entry Level Intake Coordinator is responsible for the initial processing of new clients or patients in a healthcare, social services, or legal setting. They gather essential information, verify insurance or eligibility, schedule appointments, and ensure all necessary documentation is completed. This role often involves acting as the first point of contact, providing information, and directing clients to appropriate services. Strong organizational and communication skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an Entry Level Intake Coordinator, and why are they important?

To thrive as an Entry Level Intake Coordinator, you need strong organizational skills, attention to detail, and a background in administrative support, often requiring at least a high school diploma or equivalent. Familiarity with client management software, electronic health records (EHRs), and scheduling systems is commonly expected. Excellent communication, active listening, and problem-solving abilities help you connect with clients and coordinate effectively with team members. These skills and qualities are crucial for ensuring accurate client intake, smooth workflow, and positive client experiences.

Are coordinator positions entry level?

Entry level intake coordinator positions are typically designed for candidates with little to no prior experience in the field. These roles often require strong organizational skills, communication abilities, and sometimes basic knowledge of scheduling or data entry tools, making them accessible to recent graduates or those new to the profession.

What are some typical challenges faced by entry level intake coordinators, and how can they be managed?

Entry level intake coordinators often encounter high volumes of client inquiries and the need to balance multiple administrative tasks simultaneously. Managing confidential information accurately and efficiently is crucial, as is maintaining clear communication with clients and internal teams. Building strong organizational skills and using digital tools to track cases or appointments can help streamline workflows. Support and mentorship from more experienced team members are commonly provided to help new coordinators adapt and succeed.

What jobs pay 4000 a week without a degree?

Entry-level intake coordinator roles typically do not pay $4,000 per week without significant experience or specialized skills. High-paying jobs that can reach this level without a degree are rare and often involve sales, real estate, or skilled trades, but they usually require certifications, licenses, or extensive experience. Most roles offering such high weekly pay generally demand advanced skills or industry-specific knowledge.

What is the difference between Entry Level Intake Coordinator vs Entry Level Medical Office Assistant?

AspectEntry Level Intake CoordinatorEntry Level Medical Office Assistant
Required CredentialsHigh school diploma; some roles may prefer healthcare-related certificationsHigh school diploma; certification in medical assisting is common
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, outpatient centers
Employer & Industry UsageHospitals, clinics, healthcare providersMedical practices, outpatient clinics
Common Search & ComparisonYesYes

Both roles involve patient interaction and administrative tasks in healthcare settings. The Entry Level Intake Coordinator primarily handles patient intake, scheduling, and data entry, while the Entry Level Medical Office Assistant performs broader administrative and clinical support tasks. Understanding these differences helps job seekers find the role that best matches their skills and career goals.

What are popular job titles related to Entry Level Intake Coordinator jobs in Ohio? For Entry Level Intake Coordinator jobs in Ohio, the most frequently searched job titles are:
What job categories do people searching Entry Level Intake Coordinator jobs in Ohio look for? The top searched job categories for Entry Level Intake Coordinator jobs in Ohio are:
Entry Level Intake Coordinator jobs near you
Infographic showing various Entry Level Intake Coordinator job openings in Ohio as of July 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution.
Patient Care Coordinator/Intake Authorization Coordinator- Beacon Summit Woods-Sharonville

Patient Care Coordinator/Intake Authorization Coordinator- Beacon Summit Woods-Sharonville

Upstream Rehabilitation

Cincinnati, OH • On-site

$16.75 - $22/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 7 days ago

Upstream Rehabilitation rating

6.3

Company rating: 6.3 out of 10

Based on 69 frontline employees who took The Breakroom Quiz

670th of 890 rated healthcare providers

Job description

Beacon Orthopaedics, a brand partner of Upstream Rehabilitation, is looking for a Patient Care Coordinator to join our team in Patient Care Coordinator/Intake Authorization Specialist in Cincinnati, OH
Are you looking for a position in a growing organization where you can make a significant impact on the lives of others?
What is a Patient Care Coordinator/Intake Authorization Specialist?
  • A Patient Care Coordinator is an entry-level office role that is responsible for maintaining pleasant and consistent daily operations of the clinic.
  • Our Patient Care Coordinators have excellent customer service skills.
  • Patient Care Coordinators learn new things - a lot! The Patient Care Coordinator multitasks in multiple computer programs each day.

A day in the life of a Patient Care Coordinator/Intake Authorization Specialist:
  • Greets everyone who enters the clinic in a friendly and welcoming manner.
  • Schedules new referrals received by fax or by telephone from patients, physician offices.
  • Verifies insurance coverage for patients.
  • Collects patient payments.
  • Maintains an orderly and organized front office workspace.
  • Other duties as assigned.

Fulltime positions include:
  • Annual paid Charity Day to give back to a cause meaningful to you
  • Medical, Dental, Vision, Life, Short-Term and Long-Term Disability Insurance
  • 3-week Paid Time Off plus paid holidays
  • 401K + company match

Position Summary:
The Patient Care Coordinator/Intake Authorization Specialist supports clinic growth through excellence in execution of the practice management role and patient intake processes. This individual will work in collaboration with the Clinic Director (CD) to carry out efficient clinic procedures. The Patient Care Coordinator/Intake Authorization Specialist position is responsible for supporting the mission, vision, and values of Upstream Rehabilitation.
Responsibilities:
  • Core responsibilities
    • Collect all money due at the time of service
    • Convert referrals into evaluations
    • Schedule patient visits
    • Customer Service
    • Obtain and manage insurance Authorizations for physical therapy.
    • Effectively communicate with Clinical staff, physician offices and insurance carriers to ensure timely approval of services.
    • Track Authorization status, expiration dates, visit counts and reauthorizations needs to prevent treatment interruption.
    • Submit clinical documentation and supporting medical records to payers as required for authorization approval.
    • Maintain accurate documentation in EMR and scheduling system regarding authorizations.
    • Deliver excellent customer service by helping patients understand insurance requirements and authorization processes.
    • Create an inviting clinic atmosphere.
  • Make all welcome calls
    • Monitor and influence arrival rate through creation of a great customer experience
  • Practice Management
    • Manage schedule efficiently
    • Manage document routing
    • Manage personal overtime
    • Manage non-clinical documentation
    • Manage deposits
    • Manage caseload, D/C candidate, progress note, and insurance reporting
    • Monitor clinic inventory
  • Training
    • Attend any required training for Raintree and other business process updates.
    • Complete quarterly compliance training.

Qualifications:
  • High School Diploma or equivalent
  • Communication skills - must be able to relate well to Business Office and Field leadership
  • Demonstrated ability to work independently while maintaining organization, accuracy and timely follow through
  • Excellent time management skills with the ability to prioritize tasks with minimal supervision
  • Self-motivated and proactive.
  • As a member of a team, must possess efficient time management and presentation skills

Physical Requirements:
  • This position is subject to inside environmental conditions: protections from weather conditions but not necessarily from temperature changes; exposed to noise consistent with indoor environment.
  • This is a full-time position operating within normal business hours Monday through Friday, with an expectation of minimum of 40 hours per week; May be required to attend special events some evenings and weekends, or work additional hours as needed.
  • This position is subject to sedentary work.
  • Constantly sits, with ability to interchange with standing as needed.
  • Constantly communicates with associates, must be able to hear and speak to accurately exchange information in these situations.
  • Frequently operates a computer and other office equipment such as printers, phone, keyboard, mouse and copy machines using gross and fine manipulation.
  • Constantly uses repetitive motions to type.
  • Must be able to constantly view computer screen (near acuity) and read items on screen.
  • Must have ability to comprehend information provided, use judgement to appropriately respond in various situations.
  • Occasionally walks, stands, pushes or pulls 0-20 lbs., lifts 0-20 lbs. from floor to waist; carries, pushes, and pulls 0-20 lbs.
  • Rarely crawls, crouches, kneels, stoops, climbs stairs or ladders, reaches above shoulder height, lifts under 10 lbs. from waist to shoulder.

This job description is not an all-inclusive list of all duties that may be required of the incumbent and is subject to change at any time with or without notice. Incumbents must be able to perform the essential functions of the position satisfactorily and that, if requested, reasonable accommodations may be made to enable associates with disabilities to perform the essential functions of their job, absent undue hardship.
Please do not contact the clinic directly.
Follow @Lifeatupstream on Instagram, and check out our LinkedIn company page to learn more about what it's like to be part of the #upstreamfamily.
CLICK HERE TO LEARN EVEN MORE ABOUT UPSTREAM
Upstream Rehabilitation is an Equal Opportunity Employer that strives to provide an inclusive work environment where our differences are celebrated for the value they bring to our communities, our patients and our teammates. Upstream Rehabilitation does not discriminate on the basis of race, color, national origin, religion, gender (including pregnancy), sexual orientation, age, disability, veteran status, or other status protected under applicable law.

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