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Entry Level Intake Coordinator Jobs in California

Night Owl Dental

Front Desk Coordinator

Lomita, CA

$19 - $22/hr

... intake, check-out, and payment collection Salary Range Full-time $19 - $22 per hour Salary based on ... Entry-level candidates with a passion for dentistry are encouraged to apply Hiring Process [1] ...

Pearl Law Group

Global Case Assistant

San Francisco, CA

$20 - $26.50/hr

This is an entry-level position that handles a wide variety of administrative functions ... RESPONSIBILITIES Preparing and coordinating visa applications for filing with consular offices ...

Pearl Law Group

Global Case Assistant

San Francisco, CA · On-site

$20 - $26.50/hr

This is an entry-level position that handles a wide variety of administrative functions ... RESPONSIBILITIES • Preparing and coordinating visa applications for filing with consular offices ...

Associated Builders and Contractors NorCal Chapter

Be Seen First

Apprentice Program Assistant

Livermore, CA · On-site

$25 - $27/hr

... intake exams. · Assist with applicants and apprentices drug screenings. · Support apprentices with coordinating on-the-job training and completion of work processes. · Respond to Apprenticeship ...

Associated Builders and Contractors NorCal Chapter

Be Seen First

Apprentice Program Assistant

Livermore, CA · On-site

$25 - $27/hr

... intake exams. · Assist with applicants and apprentices drug screenings. · Support apprentices with coordinating on-the-job training and completion of work processes. · Respond to Apprenticeship ...

AeroVironment

Vendor Management Analyst I

Simi Valley, CA · On-site

$70K - $107K/yr

This is an entry-level role that provides operational and administrative support to the Senior ... coordination, and documentation for vendor-related meetings and reviews. * Helps manage intake ...

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Entry Level Intake Coordinator information

Is being a MOA a good entry level job?

A Medical Office Assistant (MOA) role is often considered a good entry-level job in healthcare, as it provides foundational skills in patient communication, administrative tasks, and medical record management. It typically requires minimal prior experience and can serve as a stepping stone to more advanced healthcare positions or certifications. The job environment is usually fast-paced and may involve working with medical software and office equipment.

How do you become an intake coordinator?

To become an entry-level intake coordinator, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and experience with data entry or administrative tasks. Some roles may require familiarity with healthcare or social service systems and proficiency in office software like spreadsheets and databases.

What does an Entry Level Intake Coordinator do?

An Entry Level Intake Coordinator is responsible for the initial processing of new clients or patients in a healthcare, social services, or legal setting. They gather essential information, verify insurance or eligibility, schedule appointments, and ensure all necessary documentation is completed. This role often involves acting as the first point of contact, providing information, and directing clients to appropriate services. Strong organizational and communication skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an Entry Level Intake Coordinator, and why are they important?

To thrive as an Entry Level Intake Coordinator, you need strong organizational skills, attention to detail, and a background in administrative support, often requiring at least a high school diploma or equivalent. Familiarity with client management software, electronic health records (EHRs), and scheduling systems is commonly expected. Excellent communication, active listening, and problem-solving abilities help you connect with clients and coordinate effectively with team members. These skills and qualities are crucial for ensuring accurate client intake, smooth workflow, and positive client experiences.

Are coordinator positions entry level?

Entry level intake coordinator positions are typically designed for candidates with little to no prior experience in the field. These roles often require strong organizational skills, communication abilities, and sometimes basic knowledge of scheduling or data entry tools, making them accessible to recent graduates or those new to the profession.

What are some typical challenges faced by entry level intake coordinators, and how can they be managed?

Entry level intake coordinators often encounter high volumes of client inquiries and the need to balance multiple administrative tasks simultaneously. Managing confidential information accurately and efficiently is crucial, as is maintaining clear communication with clients and internal teams. Building strong organizational skills and using digital tools to track cases or appointments can help streamline workflows. Support and mentorship from more experienced team members are commonly provided to help new coordinators adapt and succeed.

What jobs pay 4000 a week without a degree?

Entry-level intake coordinator roles typically do not pay $4,000 per week without significant experience or specialized skills. High-paying jobs that can reach this level without a degree are rare and often involve sales, real estate, or skilled trades, but they usually require certifications, licenses, or extensive experience. Most roles offering such high weekly pay generally demand advanced skills or industry-specific knowledge.

What is the difference between Entry Level Intake Coordinator vs Entry Level Medical Office Assistant?

AspectEntry Level Intake CoordinatorEntry Level Medical Office Assistant
Required CredentialsHigh school diploma; some roles may prefer healthcare-related certificationsHigh school diploma; certification in medical assisting is common
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, outpatient centers
Employer & Industry UsageHospitals, clinics, healthcare providersMedical practices, outpatient clinics
Common Search & ComparisonYesYes

Both roles involve patient interaction and administrative tasks in healthcare settings. The Entry Level Intake Coordinator primarily handles patient intake, scheduling, and data entry, while the Entry Level Medical Office Assistant performs broader administrative and clinical support tasks. Understanding these differences helps job seekers find the role that best matches their skills and career goals.

What are popular job titles related to Entry Level Intake Coordinator jobs in California? For Entry Level Intake Coordinator jobs in California, the most frequently searched job titles are:
What job categories do people searching Entry Level Intake Coordinator jobs in California look for? The top searched job categories for Entry Level Intake Coordinator jobs in California are:
What cities in California are hiring for Entry Level Intake Coordinator jobs? Cities in California with the most Entry Level Intake Coordinator job openings:
Entry Level Intake Coordinator jobs near you
Infographic showing various Entry Level Intake Coordinator job openings in California as of July 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution.

Care Coordinator - ELEO Family

Ministerial Association of Colusa County

Colusa, CA • On-site

$17.51 - $26.78/hr

Full-time

Re-posted 13 days ago

Job description

Care Coordinator - Pregnancy & Family Support (I / II / III)
Department: ELEO Family Center
Reports To: Program Manager, ELEO
About MACC
MACC exists to glorify God and share the good news of Jesus Christ through support, cooperation, and charitable works among associated members and participants. All social-service programs are led by faith-based principles, offering neighbors tangible help alongside spiritual hope-especially in life-shaping seasons such as pregnancy and early parenting.
Position Summary
The Care Coordinator (I/II/III) walks alongside pregnant and parenting neighbors-helping them "love their neighbor as themselves" by integrating health, social-service, and spiritual supports. Core duties include assessment, care-plan development, resource navigation, pregnancy & postpartum education, spiritual encouragement, and data tracking. Higher tiers carry progressively larger caseloads, leadership of junior staff, program improvement, and community partnership building.
Essential Duties & Responsibilities
Holistic Intake & Assessment
  • Conduct biopsychosocial + spiritual intake (pregnancy status, faith preferences, social factors).
  • Determine tier-appropriate caseload (Tier I 27-34, Tier II 35-47, Tier III 46-50 neighbors).

Care-Plan Development
  • Co-create individualized plans covering prenatal/medical care, nutrition, transportation, housing, mental health, and spiritual care.
  • Document in EMR / case-management system within 24 hrs.

Pregnancy & Postpartum Support
  • Provide evidence-based education (trimester milestones, labor prep, breastfeeding, newborn care).
  • Coordinate doula services, childbirth classes, and referrals to perinatal specialists.

Spiritual & Faith Integration
  • Offer prayer, Scripture encouragement, or pastoral referrals consistent with MACC's Statement of Common Understanding.
  • Link families to local churches as trusted sources of community and support.

Resource Navigation & Advocacy
  • Secure Medi-Cal benefits, WIC, food bank deliveries, diapers, transportation vouchers, and safe-housing options.
  • Advocate with clinics, insurers, and social-service agencies to remove barriers.

Community & Stakeholder Engagement (Tier II/III)
  • Build partnerships with OB practices, pregnancy-resource centers, and churches.
  • Lead outreach events promoting holistic prenatal care.

Mentoring & Leadership (Tier II/III)
  • Orient new Care Coordinators; review charts for accuracy.
  • Serve as county lead, coach Tier I staff, identify workflow improvements, and lead case-round reviews.

Required Qualifications
All candidates must demonstrate a commitment to MACC's faith-informed mission and the ability to support pregnant and parenting neighbors with compassion and integrity.
  • Tier I:
  • - High school diploma or GED; and
  • - At least one (1) year of direct client service, case management, outreach, or ministry-related support experience.
  • - Entry-level care coordination. Familiarity with pregnancy-related social services preferred.
  • Tier II:
  • - Associate's degree in health sciences, human services, ministry, or related field; OR
  • - High school diploma/GED and two (2) additional years of relevant experience.
  • - Able to mentor Tier I staff. May lead spiritual support groups, prenatal education, or volunteer teams.
  • Tier III:
  • - Bachelor's degree in social work, public health, theology, or related field; OR
  • - Associate's degree and two (2) additional years of senior-level care coordination or program oversight experience.
  • - County lead and subject matter expert. Participates in program evaluation and design. Strong experience in pregnancy ministries or prenatal resource programs preferred.

Note: Experience may be substituted for education on a year-for-year basis, subject to MACC's discretion.
Competencies & Skills
  • Strong knowledge of pregnancy/parenting resources and CalAIM Community Supports
  • Trauma-informed, culturally responsive, bilingual Spanish/English preferred
  • Proficient in Microsoft 365, SharePoint, EMR/case-management platforms
  • Able to travel across Colusa, Glenn, Tehama, Butte, Shasta, Yuba, Sutter & Yolo counties (vehicle provided as needed)

Spiritual & Ethical Expectations
  • Affirms MACC's Statement of Common Understanding and integrates Christian principles in daily work.
  • Respects the dignity of every neighbor, regardless of faith stance, choosing compassionate service over coercive proselytization.

Working Conditions
Hybrid office/field role; evening or weekend classes/events as scheduled. Extensive county travel; ability to lift 25 lbs of program materials. Reasonable accommodations provided as required.
*This description reflects key responsibilities and qualifications but is not exhaustive. MACC reserves the right to make reasonable changes consistent with organizational need.*

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