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Entry Level Intake Coordinator Jobs in California

Night Owl Dental

Front Desk Coordinator

Lomita, CA

$19 - $22/hr

... intake, check-out, and payment collection Salary Range Full-time $19 - $22 per hour Salary based on ... Entry-level candidates with a passion for dentistry are encouraged to apply Hiring Process [1] ...

FFR Fabrication

Be Seen First

Office Manager / Client Experience Coordinator

San Jose, CA · On-site

$41 - $48/hr

Collect intake details, prepare service agreements, send retainer and evaluation instructions ... This range reflects the dual skill set required, not entry-level admin work. Company Description ...

New

Urgent

FFR Fabrication

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Office Manager / Client Experience Coordinator

San Jose, CA · On-site

$41 - $48/hr

Collect intake details, prepare service agreements, send retainer and evaluation instructions ... This range reflects the dual skill set required, not entry-level admin work. Company Description ...

New

Urgent

Associated Builders and Contractors NorCal Chapter

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Apprentice Program Assistant

Livermore, CA · On-site

$25 - $27/hr

... intake exams. · Assist with applicants and apprentices drug screenings. · Support apprentices with coordinating on-the-job training and completion of work processes. · Respond to Apprenticeship ...

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All JobsIntake JobsEntry Level Intake Coordinator JobsEntry Level Intake Coordinator Jobs in California

Entry Level Intake Coordinator information

What does an entry level intake coordinator do?

An Entry Level Intake Coordinator is responsible for the initial processing of new clients or patients in a healthcare, social services, or legal setting. They gather essential information, verify insurance or eligibility, schedule appointments, and ensure all necessary documentation is completed. This role often involves acting as the first point of contact, providing information, and directing clients to appropriate services. Strong organizational and communication skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an entry level intake coordinator?

To thrive as an Entry Level Intake Coordinator, you need strong organizational skills, attention to detail, and a background in administrative support, often requiring at least a high school diploma or equivalent. Familiarity with client management software, electronic health records (EHRs), and scheduling systems is commonly expected. Excellent communication, active listening, and problem-solving abilities help you connect with clients and coordinate effectively with team members. These skills and qualities are crucial for ensuring accurate client intake, smooth workflow, and positive client experiences.

What are some typical challenges faced by entry level intake coordinators, and how can they be managed?

Entry level intake coordinators often encounter high volumes of client inquiries and the need to balance multiple administrative tasks simultaneously. Managing confidential information accurately and efficiently is crucial, as is maintaining clear communication with clients and internal teams. Building strong organizational skills and using digital tools to track cases or appointments can help streamline workflows. Support and mentorship from more experienced team members are commonly provided to help new coordinators adapt and succeed.

What is the difference between Entry Level Intake Coordinator vs Entry Level Medical Office Assistant?

AspectEntry Level Intake CoordinatorEntry Level Medical Office Assistant
Required CredentialsHigh school diploma; some roles may prefer healthcare-related certificationsHigh school diploma; certification in medical assisting is common
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, outpatient centers
Employer & Industry UsageHospitals, clinics, healthcare providersMedical practices, outpatient clinics
Common Search & ComparisonYesYes

Both roles involve patient interaction and administrative tasks in healthcare settings. The Entry Level Intake Coordinator primarily handles patient intake, scheduling, and data entry, while the Entry Level Medical Office Assistant performs broader administrative and clinical support tasks. Understanding these differences helps job seekers find the role that best matches their skills and career goals.

How do I become an entry level intake coordinator?

To become an entry level intake coordinator, candidates typically need a high school diploma or equivalent and strong organizational and communication skills. Relevant experience in administrative support or customer service can be beneficial, and familiarity with data entry tools or scheduling software is often preferred.

Is being an entry level intake coordinator hard?

Entry level intake coordinators typically perform administrative tasks such as scheduling, data entry, and client communication, which generally require strong organizational and communication skills. The role can be straightforward but may involve handling sensitive information and managing multiple priorities, making attention to detail important. Overall, it is considered an accessible position for those with basic office skills and a willingness to learn.

What are popular job titles related to Entry Level Intake Coordinator jobs in California?

For Entry Level Intake Coordinator jobs in California, the most frequently searched job titles are:

What job categories do people searching Entry Level Intake Coordinator jobs in California look for?

The top searched job categories for Entry Level Intake Coordinator jobs in California are:

What cities in California are hiring for Entry Level Intake Coordinator jobs?

Cities in California with the most Entry Level Intake Coordinator job openings:

Entry Level Intake Coordinator jobs near you
Infographic showing various Entry Level Intake Coordinator job openings in California as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, 1% Temporary, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Registration/Intake Referral Coordinator

NORTH COUNTY NEUROLOGY ASSOCIATES MEDICAL GROUP

Carlsbad, CA • On-site

$23 - $24/hr

Full-time

Medical, Dental, Vision

Posted 22 hours ago

Posted today

Job description

Description:

We are seeking an experienced Intake Coordinator to join our busy multi-location neurology practice. This is not an entry-level position. The ideal candidate will have experience processing incoming referrals, entering patient demographics, verifying insurance information, and ensuring referrals are complete and accurate before scheduling. The successful candidate must have a strong understanding of medical insurance, managed care, referrals, and authorizations, along with exceptional attention to detail and the ability to work in a fast-paced environment.

Requirements:


  • Minimum of 1 year of medical intake, referral coordination, or insurance verification experience in a physician practice or specialty clinic.
  • HMO and PPO insurance plans
  • Medicare and Medicare Advantage
  • Medi-Cal
  • Commercial insurance plans
  • IPA/Medical Groups
  • Referral and authorization requirements
  • Experience reviewing and processing medical referrals.
  • Ability to verify CPT and diagnosis codes for completeness.
  • Excellent data entry and computer skills.
  • Strong attention to detail and organizational skills.
  • Excellent communication and customer service skills.
  • Ability to manage a high-volume workload while meeting productivity expectations.

Responsibilities:

  • Receive and process incoming referrals from physician offices, hospitals, and other healthcare providers.
  • Enter patient demographics accurately into the electronic medical record (EMR).
  • Review referrals for completeness and accuracy.
  • Verify insurance eligibility and benefits.
  • Understand HMO, PPO, Medicare, Medicare Advantage, Medi-Cal, commercial insurance plans, and IPA/medical group requirements.
  • Verify PCP assignments, medical groups, and referral requirements.
  • Review referrals to ensure appropriate CPT and diagnosis codes are included.
  • Identify missing or incorrect information and communicate with referring providers to obtain necessary documentation.
  • Confirm that authorizations and referrals meet payer requirements.
  • Document referral information accurately in the EMR.
  • Reach out to patient to schedule the appointment.
  • Maintain productivity while ensuring a high level of accuracy.

Medical, dental, and vision benefits. Paid Birthday off after completion of 90 days paid holidays.