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Document Management System Jobs (NOW HIRING)

Flex-N-Gate

Document Control Specialist

Ada, OK · On-site

ISO 9001, IATF 16949, and applicable Customer Specific Requirements Quality Management Systems - CQAM.00001 Quality Management Systems Manual Job Duties * Prepare documentation/records for retention ...

WSP

Document Controls Specialist

Dallas, TX · On-site

Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents. * Work with the Document Control Manager and ...

kindeva

Document Coordinator I

Maryland Heights, MO · On-site

Administer GMP documentation within the Quality Document Management Systems (QDMS), including document properties, formatting, change summaries, reviewer assignments, and approval routing to support ...

fng

Document Control Specialist

Gate, OK · On-site

ISO 9001, IATF 16949, and applicable Customer Specific Requirements Quality Management Systems - CQAM.00001 Quality Management Systems Manual Job Duties * Prepare documentation/records for retention ...

kindeva

Document Coordinator I

Maryland Heights, MO · On-site

Administer GMP documentation within the Quality Document Management Systems (QDMS), including document properties, formatting, change summaries, reviewer assignments, and approval routing to support ...

Worley

Senior Document Controller

College Station, TX · On-site

Administering project documentation within the Electronic Document Management System (EDMS). * Ensuring all project documents, drawings, specifications, procedures, vendor data, and records are ...

LTTS

Document Controller

Houston, TX · On-site

... systems • Perform Document Control activities for the assigned Project Team including the management of all drawings, correspondence, internal documentation, final project documentation, and all ...

Kimco Staffing

Document Control Coordinator

Torrance, CA · On-site

$23 - $29/hr

Maintain electronic document systems and department directories * Manage archival of controlled documents and validation files * Administer the electronic document management system * Lead ECR and ...

OrganaBio

QA Document Management Specialist

San Diego, CA · On-site

$30 - $37/hr

Evaluates existing document management systems and procedures to determine current effectiveness and efficiency; identifies and recommends improvements. * Consults with end users to identify problems ...

SummitHR

Document Control Coordinator II

Los Angeles, CA · On-site

$35 - $45/hr

Provide day-to-day support to the Document Control Manager in the administration and maintenance of the program's document control system.Process, review, distribute, and track incoming and outgoing ...

GOEBEL FIXTURE COMPANY

Document Control Manager

Oxnard, CA · On-site

$75K - $95K/yr

Requirements Bachelor's degree, or equivalent experience in document control, quality systems, technical writing, or records management. 4+ years in document control, quality systems, or technical ...

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Document Management System information

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$10

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How much do document management system jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for document management system in the United States is $34.99, according to ZipRecruiter salary data. Most workers in this role earn between $26.44 and $44.71 per hour, depending on experience, location, and employer.

What is a document management system?

A Document Management System (DMS) is a software solution used to store, manage, and track electronic documents and images of paper-based information. It provides a centralized platform for organizing, securing, and retrieving documents, making it easier for businesses to control document access, improve workflow efficiency, and ensure regulatory compliance. DMS features often include version control, search functionality, and collaboration tools to streamline document-related processes. Organizations use DMS to reduce paper usage, enhance security, and facilitate remote work.

What are the key skills and qualifications needed to thrive as a document management system specialist?

To thrive as a Document Management System Specialist, you need expertise in information management, records compliance, and document lifecycle processes, often supported by a degree in information science or IT. Familiarity with DMS platforms such as SharePoint, M-Files, or DocuWare, as well as certifications like AIIM Certified Information Professional (CIP), is typically required. Excellent organizational skills, attention to detail, and effective communication set top performers apart in this role. These skills are essential to ensure secure, efficient, and compliant handling of critical organizational documents.

What are some common challenges faced by professionals working with document management systems, and how can they be addressed?

Professionals managing Document Management Systems (DMS) often encounter challenges such as ensuring consistent document version control, maintaining data security, and facilitating user adoption across teams. Addressing these issues typically involves implementing clear protocols for document updates, setting appropriate access permissions, and providing comprehensive training to users. Regular system audits and user feedback sessions can further streamline processes and improve overall system efficiency, helping team members collaborate more effectively and securely.

What is the difference between Document Management System vs Data Entry Specialist?

AspectDocument Management SystemData Entry Specialist
Primary RoleManaging, organizing, and storing digital documentsInputting data into systems accurately and efficiently
Required SkillsKnowledge of document management software, organization skillsTyping speed, attention to detail, data accuracy
Work EnvironmentOffice or remote, using specialized softwareOffice setting, computer-based tasks
CertificationsOften no formal certification, but familiarity with DMS tools helpsTypically no certification required

While both roles involve working with digital information, a Document Management System focuses on organizing and maintaining digital documents, whereas a Data Entry Specialist concentrates on inputting data accurately into systems. Understanding these differences helps clarify career paths and job expectations in document-related fields.

Is document management system an in-demand job?

A role related to document management systems is in demand due to the increasing need for digital organization and data security across industries. Professionals with skills in document management software, data organization, and compliance are sought after, especially in sectors like healthcare, finance, and legal services.

What are the top 5 document management systems?

The top five document management systems widely used in the industry are Microsoft SharePoint, OpenText Content Server, M-Files, DocuWare, and Laserfiche. These platforms offer features like version control, access permissions, and workflow automation, which are essential for roles involving document management. Familiarity with these systems can enhance efficiency and compliance in managing digital documents.
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Document Management System jobs near you
Infographic showing various Document Management System job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 86% Physical, 2% Hybrid, and 12% Remote job distribution, with an average salary of $72,786 per year, or $35 per hour.

Clinical Document Management Specialist

Lexington, MA • On-site

Integrated Resources INC
Recruiting and Staffing Services • 51 - 200 employees
Learn more about Integrated Resources INCexternal

$39 - $52.50/hr

Contractor

Re-posted 19 days ago

Job description

Company Description

Integrated Resources, Inc., is led by a seasoned team with combined decades in the industry. We deliver strategic workforce solutions that help you manage your talent and business more efficiently and effectively. Since launching in 1996, IRI has attracted, assembled and retained key employees who are experts in their fields. This has helped us expand into new sectors and steadily grow.

Job Description

Reporting to the Clinical Documentation Team Lead, and working in collaboration with the clinical study teams, the Clinical Document Management Specialist (CDMS) is responsible for the management and oversight of Trial Master File (TMF) records from set-up through to final archival of the clinical trial, ensuring compliance with company SOPs and processes, and all applicable regulations.

Focusing on inspection readiness, monitors compliance of the TMF and supports preparation of documentation required for regulatory agency inspections and internal audits.

Oversees set-up and consolidation of outsourced elements of the TMF with preferred CRO vendors. With support from the management team, performs periodic quality assessments of clinical TMF documents where required.

Contributes to assigned Clinical Document Management (CDM) initiatives.

Responsibilities

% of Time Job Function and Description

70% Responsible for high quality clinical document deliverables across multiple, global assigned studies in support of GCDO ensuring effective lifecycle management of the clinical section of the TMF.

Key contributor and member of the clinical study team

Monitors completeness and quality of the Clinical TMF, including elements outsourced to CRO

Ensures effective communication and issue escalation internally and with external vendors

Oversees consolidation and archive preparation of clinical TMF, liaising with CRO partners to ensure compliance with company SOPs and timelines throughout the process.

Ensures compilation of CSR appendices in accordance with Shire's process

20% Supports inspection readiness for GCDO through periodic quality assessment of clinical records.

Ensures clinical records are filed in a timely manner

With direction from the CDM Manager, prepares clinical records for agency inspection.

Supports assigned TMF corrective action plans under direction of Senior CDM/Manager.

10% Supports CDM initiatives to enhance efficiencies in document management practices

Supports Managers in training efforts for new personnel

Qualifications

Education and Experience Requirements

Minimum 2 years of pharmaceutical industry experience

Records management/TMF experience

Familiarity with various aspects of clinical trials and regulatory submissions. Current awareness of regulatory requirements for clinical trials (ICH/GCP).

Associates/Bachelor's degree or equivalent preferred

Key Skills, Abilities, and Competencies

Sufficient knowledge of regulatory requirements and ICH-GCP guidelines to support records management

Demonstrated ability to work independently, take initiative, complete tasks to deadlines

Requires strong attention to detail, document organization skills, establishing priorities, scheduling and meeting deadlines

Solid communication skills and strong customer focus with ability to interact in a global, cross functional organization

Ability to communicate effectively with external vendors, including issue escalation, and responding to enquiries and concerns

Must be able to work in a fast paced environment with demonstrated ability to prioritize multiple competing tasks and demands.

Experience with use of Electronic Document Management Systems

Advanced computer proficiency

Demonstrated ability to be flexible and to adapt quickly to change

Ability to multi-task

Additional Information

With Regards,

Devin Sharma

732-662-4561

Clinical Recruiter

Integrated Resources, Inc.

Integrated Resources logo

About Integrated Resources

Sourced by ZipRecruiter

Integrated Resources Inc (IRI), based in Edison, NJ, US, is an esteemed player in the staffing solutions industry with a credible presence on their official website irionline.com. Notably, IRI provides a range of professional staffing services including contract, contract-to-hire, and direct hire solutions to a wide spectrum of industries such as healthcare, life sciences, manufacturing, financial, insurance, and others. Since its inception, IRI has been committed to delivering top-talent and optimum solutions to meet its clients' diverse needs.

Industry

Recruiting and staffing services

Company size

51 - 200 Employees

Headquarters location

Edison, NJ, US

Year founded

1996

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