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Document Management System Jobs in Dallas, TX (NOW HIRING)

TRC Companies, Inc.

Lead Document Specialist

Addison, TX · On-site

$20 - $40/hr

Maintains project databases and document management systems. * Ensures all land files are maintained in accordance with established procedures. * Coordinates document workflows to support project ...

Turner & Townsend

Document Control Lead

Dallas, TX

The role is to maintain and manage all documentation and transmittals for a major capital project including the Engineering Document Management System (EDMS) in coordination with the Project ...

Turner & Townsend

Document Control Lead

Dallas, TX · On-site

The role is to maintain and manage all documentation and transmittals for a major capital project including the Engineering Document Management System (EDMS) in coordination with the Project ...

MP Materials Corp.

Document Control Lead

Fort Worth, TX · On-site

Oversee implementation and management of document management systems (DMS), ensuring proper configuration, user adoption, and data integrity. * Coordinate with engineering, procurement, construction ...

Airswift

Document Control Specialist

Dallas, TX · On-site

Experience managing electronic document management systems and project repositories. * Essential: Strong organisational skills with excellent attention to detail and the ability to manage multiple ...

Percheron LLC

Document Specialist

Dallas, TX

Scan documents as received, upload them into the document management system and enter data into appropriate database system(s) with close attention to how documents affect the project. * Prepare ...

Percheron LLC

Document Specialist

Dallas, TX · On-site

Scan documents as received, upload them into the document management system and enter data into appropriate database system(s) with close attention to how documents affect the project. * Prepare ...

Percheron LLC

Document Specialist

Dallas, TX

Scan documents as received, upload them into the document management system and enter data into appropriate database system(s) with close attention to how documents affect the project. * Prepare ...

Percheron LLC

Document Specialist

Dallas, TX · On-site

Scan documents as received, upload them into the document management system and enter data into appropriate database system(s) with close attention to how documents affect the project. * Prepare ...

Ci Design, Inc.

DOCUMENT CONTROL COORDINATOR

Dallas, TX · On-site

$75K/yr

This role works closely with Principals, Project Managers, Architects, consultants, and project ... Maintain drawing logs, transmittals, and project filing systems to ensure accurate record keeping ...

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Document Management System information

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How much do document management system jobs pay per hour?

As of Aug 29, 2026, the average hourly pay for document management system in Dallas, TX is $34.62, according to ZipRecruiter salary data. Most workers in this role earn between $26.15 and $44.23 per hour, depending on experience, location, and employer.

What is a document management system?

A Document Management System (DMS) is a software solution used to store, manage, and track electronic documents and images of paper-based information. It provides a centralized platform for organizing, securing, and retrieving documents, making it easier for businesses to control document access, improve workflow efficiency, and ensure regulatory compliance. DMS features often include version control, search functionality, and collaboration tools to streamline document-related processes. Organizations use DMS to reduce paper usage, enhance security, and facilitate remote work.

What are the key skills and qualifications needed to thrive as a document management system specialist?

To thrive as a Document Management System Specialist, you need expertise in information management, records compliance, and document lifecycle processes, often supported by a degree in information science or IT. Familiarity with DMS platforms such as SharePoint, M-Files, or DocuWare, as well as certifications like AIIM Certified Information Professional (CIP), is typically required. Excellent organizational skills, attention to detail, and effective communication set top performers apart in this role. These skills are essential to ensure secure, efficient, and compliant handling of critical organizational documents.

What are some common challenges faced by professionals working with document management systems, and how can they be addressed?

Professionals managing Document Management Systems (DMS) often encounter challenges such as ensuring consistent document version control, maintaining data security, and facilitating user adoption across teams. Addressing these issues typically involves implementing clear protocols for document updates, setting appropriate access permissions, and providing comprehensive training to users. Regular system audits and user feedback sessions can further streamline processes and improve overall system efficiency, helping team members collaborate more effectively and securely.

What is the difference between Document Management System vs Data Entry Specialist?

AspectDocument Management SystemData Entry Specialist
Primary RoleManaging, organizing, and storing digital documentsInputting data into systems accurately and efficiently
Required SkillsKnowledge of document management software, organization skillsTyping speed, attention to detail, data accuracy
Work EnvironmentOffice or remote, using specialized softwareOffice setting, computer-based tasks
CertificationsOften no formal certification, but familiarity with DMS tools helpsTypically no certification required

While both roles involve working with digital information, a Document Management System focuses on organizing and maintaining digital documents, whereas a Data Entry Specialist concentrates on inputting data accurately into systems. Understanding these differences helps clarify career paths and job expectations in document-related fields.

Is document management system an in-demand job?

A role related to document management systems is in demand due to the increasing need for digital organization and data security across industries. Professionals with skills in document management software, data organization, and compliance are sought after, especially in sectors like healthcare, finance, and legal services.

What are the top 5 document management systems?

The top five document management systems widely used in the industry are Microsoft SharePoint, OpenText Content Server, M-Files, DocuWare, and Laserfiche. These platforms offer features like version control, access permissions, and workflow automation, which are essential for roles involving document management. Familiarity with these systems can enhance efficiency and compliance in managing digital documents.

What are popular job titles related to Document Management System jobs in Dallas, TX?

For Document Management System jobs in Dallas, TX, the most frequently searched job titles are:

What job categories do people searching Document Management System jobs in Dallas, TX look for?

The top searched job categories for Document Management System jobs in Dallas, TX are:

What cities near Dallas, TX are hiring for Document Management System jobs?

Cities near Dallas, TX with the most Document Management System job openings:

Document Management System jobs near you
Infographic showing various Document Management System job openings in Dallas, TX as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution, with an average salary of $72,002 per year, or $34.6 per hour.

Lead Document Specialist

TRC Companies, Inc.

Addison, TX • On-site

$20 - $40/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 7 days ago

TRC Companies rating

8.3

Company rating: 8.3 out of 10

Based on 25 frontline employees who took The Breakroom Quiz

123rd of 450 rated engineering

Job description

About Us
TRC, Member of WSP, is a global consulting environmental and engineering firm and one of the top design firms in the energy sector. Together, TRC and WSP's 83,000 experts create positive, long-lasting impacts for our communities and our clients in the power and energy, transportation and infrastructure, environmental, and property and buildings sectors. As part of our team, you'll discover a world of opportunities to connect with innovative thinkers, forge your path, and have fun tackling the world's most challenging projects. At TRC, Member of WSP, you can have a rewarding career on every level.
TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.
We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.
Overview
TRC is seeking an experienced Lead Right of Way Document Specialist to provide technical leadership and oversight for document management, land database administration, and document quality across multiple right of way projects. This role serves as the lead resource for Document Specialists, ensuring consistency in project execution, adherence to established procedures, and delivery of accurate, high-quality land documentation.
The Lead Document Specialist partners closely with Land Managers, Project Managers, Land Agents, and clients to develop efficient administrative processes, mentor team members, resolve complex document issues, and support successful project delivery.
Responsibilities
Leadership Responsibilities
  • Provides day-to-day leadership, direction, and technical guidance to Document Specialists assigned across multiple projects.
  • Assigns and prioritizes work to balance workloads and meet project schedules.
  • Serves as the primary subject matter expert for right of way documentation, database management, and document quality.
  • Reviews work products for accuracy, completeness, and compliance before client delivery.
  • Coaches and mentors Document Specialists to promote consistency, quality, and professional development.
  • Assists with onboarding and training of new employees and provides ongoing instruction on project procedures, software, and best practices.
  • Identifies process improvements and develops standardized workflows to improve efficiency across projects.
  • Collaborates with Land Managers to establish project-specific document procedures and administrative requirements.
  • Escalates project risks, staffing concerns, and quality issues to Land Management with recommended solutions.
  • Participates in resource planning by identifying staffing needs and supporting project assignments.
  • Promotes a collaborative, customer-focused culture while fostering accountability and continuous improvement

Project Administration
  • May supports multiple right of way projects simultaneously while providing document leadership across project teams.
  • Oversees all land administration activities in accordance with approved Project Procedures.
  • Maintains project databases and document management systems.
  • Ensures all land files are maintained in accordance with established procedures.
  • Coordinates document workflows to support project schedules.

Database & Reporting
  • Ensures all right of way information is accurately entered into project databases.
  • Oversees data quality through routine audits and validation.
  • Produces reports, exports, dashboards, and status updates as requested.
  • Assists Land Managers with acquisition cost forecasting and reporting.
  • Maintains user access and permissions for land database systems.

Document Management
  • Oversees preparation of acquisition packages.
  • Reviews executed legal documents for accuracy and completeness.
  • Reviews easement payments and damage calculations.
  • Coordinates recording of executed documents.
  • Maintains electronic and hard copy tract files.
  • Coordinates transfer of project files upon project completion.

Quality Assurance
  • Establishes and enforces document quality standards across assigned projects.
  • Performs quality reviews and audits of document packages, tract files, database records, and reports.
  • Identifies recurring quality issues and implements corrective actions.
  • Ensures compliance with client requirements, project procedures, regulatory requirements, and company standards.
  • Develops and maintains document templates, naming conventions, and standard operating procedures.

Qualifications
Professional Experience
  • 7+ years of Right of Way document management experience or equivalent combination of education and experience.
  • Demonstrated experience leading document teams or providing technical leadership.
  • Strong title, abstracting, and conveyance document experience.
  • Experience supporting large, complex, multi-state infrastructure projects preferred.
  • Experience with land database platforms such as CLSLiNK®, GeoAMPS®, Pandell, Quorum, or similar systems.
  • Advanced proficiency in Microsoft Excel, Word, document management systems, and reporting tools.

Leadership Competencies
  • Demonstrated ability to lead without direct authority across multiple projects.
  • Strong organizational and workload management skills.
  • Excellent coaching and mentoring abilities.
  • Ability to influence cross-functional teams.
  • Strong decision-making and problem-solving skills.
  • Ability to prioritize competing deadlines.
  • Customer-focused mindset with exceptional attention to detail.
  • Commitment to continuous process improvement.

Benefits*: TRC offers a competitive benefit package consisting of:
  • Medical, dental, vision, and disability insurance.
  • 401k package that includes both traditional and Roth IRA options and Company match.
  • Paid time off contingent upon full time status, PTO is 7 days per year.
  • All full-time employees enjoy a minimum of 8 Paid Holidays per year.
  • TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.

*These benefits are applicable to US employees depending on their employment status (full time, part time, or temporary). TRC offers jurisdiction specific benefit packages for International and Puerto Rico employees.
Compensation: In accordance with local law, the below salary range is applicable for the job and location associated with this requisition. Compensation will vary based upon experience, education, skill level, geographical location, and other compensable factors.
Other Compensation: Employee may be eligible for participation in the Company's annual Discretionary Bonus Program which is contingent on Company, Business Segment, and Individual performance against Key Performance Indicators which vary by year and employee.
Disclaimers
TRC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business needs. We celebrate diversity and are committed to creating an inclusive environment for all employees.
The complete job description and application are available on TRC's career site.
TRC accepts applications for this position on an ongoing, rolling basis and reserves the right to cancel this posting at any time.
Salary Range
USD $20.00 - USD $40.00 /Hr.

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