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Docketing Specialist Jobs (NOW HIRING)

Integr8staff

IP Docketing Specialist

Los Angeles, CA

$70K - $107K/yr

Job Title - IP Docketing Specialist Location - Remote Full Time, Non-Exempt Pay Range; $70k-107k, DOE Job Summary of the IP Docketing Specialist position Integr8staff is seeking a results driven IP ...

Ogletree Deakins

Docketing Specialist

Greenville, SC · On-site

$64K - $107K/yr

The Docketing Specialist is responsible for executing a wide range of functions including, but not limited to, reviewing electronic mail and filings for accuracy and completeness, and communicating ...

Integr8staff

IP Docketing Specialist

Los Angeles, CA

$70K - $107K/yr

Job Title - IP Docketing Specialist Location - Remote Full Time, Non-Exempt Pay Range; $70k-107k, DOE Job Summary of the IP Docketing Specialistposition Integr8staff is seeking a results driven IP ...

Saul Ewing LLP

Litigation Docketing Specialist

Chicago, IL · Hybrid

$119K - $120K/yr

Litigation Docketing Specialist The Litigation Docketing Specialist will perform all phases of updating and maintaining the Firm's litigation docket and will ensure that docketed events are timely ...

Saul Ewing LLP

Litigation Docketing Specialist

Miami, FL · Hybrid

$110K - $111K/yr

Litigation Docketing Specialist The Litigation Docketing Specialist will perform all phases of updating and maintaining the Firm's litigation docket and will ensure that docketed events are timely ...

Saul Ewing LLP

Litigation Docketing Specialist

Irvine, CA · Hybrid

$124K - $125K/yr

Litigation Docketing Specialist The Litigation Docketing Specialist will perform all phases of updating and maintaining the Firm's litigation docket and will ensure that docketed events are timely ...

Saul Ewing

Litigation Docketing Specialist

Harrisburg, PA · On-site

$114K - $115K/yr

Litigation Docketing Specialist OFFICE LOCATION: Open DEPARTMENT: Litigation MANAGER: Litigation Docketing Manager FLSA STATUS: Full time/Non-Exempt POSITION SUMMARY: The Litigation Docketing ...

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Docketing Specialist information

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How much do docketing specialist jobs pay per year?

As of Jun 16, 2026, the average yearly pay for docketing specialist in the United States is $110,572.00, according to ZipRecruiter salary data. Most workers in this role earn between $116,000.00 and $116,500.00 per year, depending on experience, location, and employer.

What are some common challenges faced by Docketing Specialists, and how can they be managed effectively?

Docketing Specialists often encounter challenges such as managing tight deadlines, handling large volumes of data, and ensuring absolute accuracy in tracking critical legal dates. These challenges can be managed by developing strong organizational skills, utilizing advanced docketing software, and maintaining clear communication with attorneys and paralegals. Regular cross-checking and consistent process updates also help minimize errors and ensure that all filings and deadlines are met efficiently.

How to become a docketing specialist?

To become a docketing specialist, candidates typically need a high school diploma or equivalent, along with strong organizational and attention-to-detail skills. Relevant experience in legal or administrative environments, familiarity with docketing software, and knowledge of legal procedures can enhance job prospects. Some employers may prefer candidates with a paralegal certification or related training.

What do docket specialists do?

Docketing specialists are responsible for managing and maintaining legal case schedules, deadlines, and filings within law firms or legal departments. They use specialized software to track important dates, ensure compliance with court rules, and organize case documentation to support attorneys. Attention to detail and knowledge of legal procedures are essential for this role.

What are the key skills and qualifications needed to thrive as a Docketing Specialist, and why are they important?

To thrive as a Docketing Specialist, you need a strong attention to detail, organizational skills, and familiarity with legal terminology, often supported by a paralegal certificate or relevant experience. Proficiency with docketing software (such as CPI, FoundationIP, or Anaqua) and legal management systems is typically required. Excellent time management, communication, and the ability to work under deadlines are crucial soft skills in this role. These competencies ensure accurate tracking of legal deadlines, minimizing risk and supporting the efficiency of legal teams.

How much does a docketing specialist make?

The average salary for a docketing specialist in Chicago is approximately $50,000 to $65,000 per year, depending on experience and certifications. Salaries can vary based on the size of the firm, industry, and specific job responsibilities, with some roles offering additional benefits or bonuses.

What is a Docketing Specialist?

A Docketing Specialist is a professional responsible for managing and tracking important legal deadlines and documents, particularly in law firms or legal departments. They maintain docketing systems, ensure timely filing of legal papers, and alert attorneys to upcoming deadlines to help prevent missed filings. Docketing Specialists play a crucial role in risk management and the smooth operation of legal processes by organizing case information and ensuring compliance with court rules. Their work helps legal teams meet critical deadlines and avoid costly mistakes.

What does a docketing assistant do?

A docketing assistant supports legal or patent teams by managing deadlines, schedules, and documentation related to cases or intellectual property filings. They use specialized software to track important dates, ensure compliance, and organize case files efficiently.
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Docketing Specialist jobs near you
Docketing Specialist

Docketing Specialist

Birch Stewart Kolasch & Birch LLP

Vienna, VA • On-site

$116K - $116K/yr

Other

PTO

Posted 12 days ago

Job description

Docketing Specialist

Birch, Stewart, Kolasch & Birch, LLP, an internationally recognized intellectual property law firm located in Vienna, VA, has an exciting opportunity for a qualified Docketing Specialist. The Docketing Department shoulders the responsibility of ensuring data clarity reflects portfolio accuracy.  As the Docketing Department serves as the catalyst for foundational IP knowledge utilized by the firm, the construction of docketing teams within the department serves to ensure department personnel are well-versed in all areas of IP docketing.  As such, Docketing Specialists are cross trained in prosecution matters relating to Patents and Trademarks as well as docketing matters relating to PTO due dates. This is a non-exempt position and it reports to the IP Manager.

Areas of ResponsibilityProjected Duties and Responsibilities
  • Fully adhere to firm confidentiality standards to include, but not limited to:  attorney – client correspondence and communications.
  • Review all incoming correspondence received from, but not limited to, PTO, Clients, Foreign Associates, Assignees and Contacts.
  • Docket due dates in firm IP portfolio management system; docketable dates to include, but not limited to, PTO due dates.
  • Forward reviewed correspondence with non-docketable dates to appropriate department(s) and/or individual(s). 
  • Create new records in firm IP portfolio management system upon Docketing Manager request.
  • Electronically store all incoming PTO, client and Foreign Associate correspondence in firm IP portfolio management system.
  • Adhere to internal timetable for handling and clearing the department docket.
  • Copy, scan and save all communications in the appropriate document management system.
Customer Service and Communications
  • Adheres to department policies and procedures regarding routing of non-docketable communications.
Orientation, Training and Documentation
  • Cross-trained by the Docketing Group Leader and Team Leaders and the Docketing Manager in all areas of docketing responsibility pertaining, but not limited to:  US Patents, International Patents, US Trademarks and International Trademarks.
  • Utilize and provide feedback for documented guidelines, processes and procedures.
Work Experience
  • Minimum of six (6) months experience in an Intellectual Property environment.
Knowledge and Expertise 
  • Required:
    • Minimum high school diploma. 
    • Knowledge of and experience with general office software such as Microsoft Word, Excel, Access, Outlook, etc.  
  • Strongly preferred:
    • Knowledge of and experience with mainstream IP Portfolio Management software such as CPI, Inprotech, Foundation IP, Master Data, PATTSY, Patricia, etc.
    • Great attention to detail, including neatness, accuracy, and ability to review and perform data entry of PTO and client correspondence.
Other Requirements
  • Serviceoriented individual with enthusiasm for the challenges of providing complex services in a law firm setting.
  • Detailed-oriented individual possessing organizational skills.
  • Well-rounded, approachable individual able to effectively communicate with others in a professional setting.
  • Facility for creative problem solving.
  • Excellent oral and written communication skills.
  • Ability to forge relationships with management, colleagues and a diverse clientele.
  • Ability to multitask and work in a fastpaced environment.
  • Ability to fully adhere to firm confidentiality standards.

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