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Docketing Assistant Jobs (NOW HIRING)

Frost Brown Todd

Docketing Administrator

Columbus, OH · On-site

Administer, or assist with administering, transfers in and transfers out for primary docketing areas, and assist with non-primary docketing areas as needed. * File documentation associated with ...

FBT Gibbons LLP

Docketing Administrator

Columbus, OH · On-site

Administer, or assist with administering, transfers in and transfers out for primary docketing areas, and assist with non-primary docketing areas as needed. * File documentation associated with ...

FBT Gibbons LLP

Docketing Administrator

Cincinnati, OH · On-site

Administer, or assist with administering, transfers in and transfers out for primary docketing areas, and assist with non-primary docketing areas as needed. * File documentation associated with ...

FBT Gibbons LLP

Docketing Administrator

Cincinnati, OH · On-site

Administer, or assist with administering, transfers in and transfers out for primary docketing areas, and assist with non-primary docketing areas as needed. * File documentation associated with ...

FBT Gibbons LLP

Docketing Administrator

Columbus, OH · On-site

Administer, or assist with administering, transfers in and transfers out for primary docketing areas, and assist with non-primary docketing areas as needed. * File documentation associated with ...

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Docketing Assistant information

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$26.5K

$66.6K

$117.5K

How much do docketing assistant jobs pay per year?

As of Aug 7, 2026, the average yearly pay for docketing assistant in the United States is $66,561.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,000.00 and $81,000.00 per year, depending on experience, location, and employer.

What is the difference between Docketing Assistant vs Paralegal?

AspectDocketing AssistantParalegal
CredentialsHigh school diploma or associate degree; certification optionalAssociate's or bachelor's degree in paralegal studies or related field
Work EnvironmentLaw firms, corporate legal departments, patent officesLaw firms, corporate legal departments, government agencies
Job ResponsibilitiesManaging deadlines, docketing court dates, maintaining legal calendarsLegal research, drafting documents, assisting attorneys with case preparation

While both roles support legal operations, a Docketing Assistant primarily manages deadlines and legal calendars, whereas a Paralegal handles broader legal tasks like research and document preparation. The Docketing Assistant focuses on docketing and calendar management, often requiring less formal education, making it a specialized role within legal support staff.

What are some common challenges faced by docketing assistants and how can they be managed effectively?

Docketing Assistants often encounter challenges such as managing high volumes of deadlines for multiple cases and ensuring accuracy when entering complex legal dates into docketing systems. Staying organized and detail-oriented is essential to avoid costly errors or missed deadlines. Effective communication with attorneys and paralegals also plays a key role, as Docketing Assistants must frequently clarify instructions or resolve discrepancies. Leveraging docket management software and maintaining up-to-date checklists can help manage workloads and ensure nothing falls through the cracks.

What are the key skills and qualifications needed to thrive as a docketing assistant, and why are they important?

To thrive as a Docketing Assistant, you need strong organizational skills, attention to detail, and familiarity with legal terminology or procedures, often supported by a high school diploma or equivalent. Experience with docketing software, legal management systems, and calendaring tools is typically required. Excellent communication, time management, and problem-solving abilities are standout soft skills in this role. These skills ensure accurate tracking of legal deadlines, minimize errors, and support efficient legal operations.

What is a docketing assistant?

Docketing Assistants are administrative professionals who manage and maintain legal calendars, deadlines, and case-related documents for law firms or legal departments. They ensure that all important dates, such as court hearings, filing deadlines, and appointments, are accurately tracked and communicated to attorneys and clients. Docketing Assistants play a crucial role in preventing missed deadlines and helping legal teams stay organized and compliant with court rules.
More about Docketing Assistant jobs
What cities are hiring for Docketing Assistant jobs? Cities with the most Docketing Assistant job openings:
What are the most commonly searched types of Docketing jobs? The most popular types of Docketing jobs are:
What states have the most Docketing Assistant jobs? States with the most job openings for Docketing Assistant jobs include:
What job categories do people searching Docketing Assistant jobs look for? The top searched job categories for Docketing Assistant jobs are:
Docketing Assistant jobs near you
Infographic showing various Docketing Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $66,561 per year, or $32 per hour.

Docketing Administrator

Frost Brown Todd

Columbus, OH • On-site

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 22 days ago

Job description

FBT Gibbons LLP is a national law firm focused on serving companies operating and investing in the middle market. With nearly 1,500 employees across 26 offices, we support clients ranging from large multinationals to mid-sized businesses and growth-oriented startups across the United States. Our teams collaborate across departments and geographies to deliver excellent service to our clients, colleagues, and the communities we serve.
At FBT Gibbons, diversity enriches our vibrant culture and empowers our teams to achieve more together. We welcome talented professionals who bring valuable skills, a collaborative mindset, and a shared commitment to helping our firm and clients thrive. Here, you'll make meaningful contributions, collaborate with exceptional colleagues, and build a career that grows with your skills and ambitions.
We are currently seeking a detail-oriented and dependable Docketing Administrator to play a vital role in maintaining the accuracy and integrity of the firm's docketing system while supporting attorneys and legal professionals across a variety of intellectual property and litigation matters.
The ideal candidate is a highly organized and detail-oriented professional who thrives in a fast-paced environment, excels at managing critical deadlines, and is committed to delivering exceptional accuracy and client service.
This position can be based in Cincinnati, OH; Columbus, OH; or Indianapolis, IN.
Key Responsibilities:
  • Enter and docket incoming daily mail, faxes and emails in a timely manner.
  • Enter and docket outgoing correspondence and filings.
  • Enter and docket new applications, office actions and correspondence (PTO, PCT, and Foreign Associates) for patents, trademarks, and/or copyrights, as well as other forms of intellectual property as needed.
  • Review, distribute and monitor emails from the associated FBT Gibbons email inboxes.
  • Update and maintain docket using IP docketing software, currently Computer Packages Inc. (CPI).
  • Generate daily, weekly and monthly due date reports, as well as reports requested by department attorneys and paralegals.
  • Administer, or assist with administering, transfers in and transfers out for primary docketing areas, and assist with non-primary docketing areas as needed.
  • File documentation associated with docketing actions.
  • Train, or assist with training, others on docketing responsibilities for primary and non-primary docketing area, as needed.
  • Communicate directly with attorneys and paralegals to confirm all requirements specific to the docket and deadlines have been met.
  • Monitor and update assigned cases in the IP docket database in relation to client communications, government notifications, and international agent correspondence.
  • Review outgoing USPTO mail and filings for accuracy and completeness in accordance with the firm's approved best practice policies.
  • Provide backup support to the other docketing personnel in non-primary areas, as needed.
  • Assist the IP File and Docketing Assistant during absences, periods of high work volume, or with file administration, missing files or special projects, as assigned.
  • Assist the accounting department with the reconciliation of the firm's USPTO deposit accounts and firm credit card charges by ensuring all charges are accurately allocated to appropriate firm-issued billing number, as needed.
Job Requirements
  • High school diploma or equivalent.
  • 1+ years of experience in a similar role.
  • US Patent docketing experience required; familiarity with CPI preferred.
  • Strict attention to detail and ability to follow written and verbal directions precisely.
  • Ability to work well independently in a deadline-driven environment.
  • Ability to become proficient in docketing, document management, and other related software applications.
  • Strong organizational skills, with the ability to prioritize and work on multiple projects with time constraints and interruptions.

FBT Gibbons is fully committed to equality of opportunity in all aspects of employment. It is the policy of FBT Gibbons to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.
FBT Gibbons offers a competitive salary and a comprehensive benefits package, including health care coverage (medical, dental, and vision), life insurance, short- and long-term disability, paid parental leave, employee wellbeing and EAP programs, paid time off, and a 401(k) retirement plan with employer matching and profit-sharing. Benefit offerings and eligibility vary by location and are subject to applicable plan terms and legal requirements.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
Applicants must be authorized to work in the United States without current or future employer sponsorship. FBT Gibbons does not provide visa sponsorship for this position.
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