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Docketing Coordinator Jobs (NOW HIRING)

White and Case LLP

Docketing Coordinator

New York, NY · On-site

$80K - $110K/yr

The Docketing Coordinator will oversee the Firm's centralized litigation calendaring functions, ensuring accurate, timely, and consistent management of all deadlines across jurisdictions. This role ...

Wilmerhale

Patent Docketing Coordinator

Washington, DC · On-site

Maintains the patent docketing database for all offices which include Boston, DC, New York, Denver and Palo Alto. What You Will Be Doing * Thoroughly reviews incoming USPTO and foreign associate ...

WilmerHale

Patent Docketing Coordinator

Washington, DC · On-site

$85K - $116K/yr

Maintains the patent docketing database for all offices which include Boston, DC, New York, Denver and Palo Alto. What You Will Be Doing * Thoroughly reviews incoming USPTO and foreign associate ...

Wilmerhale

Patent Docketing Coordinator

Denver, CO

Maintains the patent docketing database for all offices which include Boston, DC, New York, Denver and Palo Alto. What You Will Be Doing * Thoroughly reviews incoming USPTO and foreign associate ...

WilmerHale

Patent Docketing Coordinator

Denver, CO · On-site

$79K - $109K/yr

Maintains the patent docketing database for all offices which include Boston, DC, New York, Denver and Palo Alto. What You Will Be Doing * Thoroughly reviews incoming USPTO and foreign associate ...

WilmerHale

Patent Docketing Coordinator

Boston, MA · On-site

$85K - $116K/yr

Maintains the patent docketing database for all offices which include Boston, DC, New York, Denver and Palo Alto. What You Will Be Doing * Thoroughly reviews incoming USPTO and foreign associate ...

WilmerHale

Patent Docketing Coordinator

Denver, CO

$79K - $109K/yr

Maintains the patent docketing database for all offices which include Boston, DC, New York, Denver and Palo Alto. What You Will Be Doing * Thoroughly reviews incoming USPTO and foreign associate ...

Wilmerhale

Patent Docketing Coordinator

New York, NY · On-site

Maintains the patent docketing database for all offices which include Boston, DC, New York, Denver and Palo Alto. What You Will Be Doing * Thoroughly reviews incoming USPTO and foreign associate ...

Wilmerhale

Patent Docketing Coordinator

Boston, MA · On-site

Maintains the patent docketing database for all offices which include Boston, DC, New York, Denver and Palo Alto. What You Will Be Doing * Thoroughly reviews incoming USPTO and foreign associate ...

WilmerHale

Patent Docketing Coordinator

Washington, DC

$85K - $116K/yr

Maintains the patent docketing database for all offices which include Boston, DC, New York, Denver and Palo Alto. What You Will Be Doing * Thoroughly reviews incoming USPTO and foreign associate ...

WilmerHale

Patent Docketing Coordinator

Boston, MA

$85K - $116K/yr

Maintains the patent docketing database for all offices which include Boston, DC, New York, Denver and Palo Alto. What You Will Be Doing * Thoroughly reviews incoming USPTO and foreign associate ...

WilmerHale

Patent Docketing Coordinator

New York, NY · On-site

$87K - $120K/yr

Maintains the patent docketing database for all offices which include Boston, DC, New York, Denver and Palo Alto. What You Will Be Doing * Thoroughly reviews incoming USPTO and foreign associate ...

Perkins Coie LLP

Docketing Specialist

Portland, OR · On-site

$81K - $120K/yr

ESSENTIAL FUNCTIONS These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation. Assist in coordinating the docketing ...

Perkins Coie LLP

Docketing Specialist

Austin, TX · On-site

$81K - $120K/yr

ESSENTIAL FUNCTIONS These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation. Assist in coordinating the docketing ...

Perkins Coie LLP

Docketing Specialist

Phoenix, AZ · On-site

$81K - $120K/yr

ESSENTIAL FUNCTIONS These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation. Assist in coordinating the docketing ...

Perkins Coie LLP

Docketing Specialist

Boise, ID

$81K - $120K/yr

ESSENTIAL FUNCTIONS These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation. Assist in coordinating the docketing ...

Perkins Coie LLP

Docketing Specialist

Washington, DC · On-site +1

$83K - $123K/yr

ESSENTIAL FUNCTIONS These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation. Assist in coordinating the docketing ...

Perkins Coie LLP

Docketing Specialist

Seattle, WA · On-site

$83K - $123K/yr

ESSENTIAL FUNCTIONS These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation. Assist in coordinating the docketing ...

Perkins Coie LLP

Docketing Specialist

Austin, TX · On-site +1

$83K - $123K/yr

ESSENTIAL FUNCTIONS These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation. Assist in coordinating the docketing ...

Perkins Coie LLP

Docketing Specialist

Dallas, TX · On-site

$81K - $120K/yr

ESSENTIAL FUNCTIONS These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation. Assist in coordinating the docketing ...

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Docketing Coordinator information

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$29K

$64.2K

$97.5K

How much do docketing coordinator jobs pay per year?

As of Jul 17, 2026, the average yearly pay for docketing coordinator in the United States is $64,162.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $76,500.00 per year, depending on experience, location, and employer.

What is the difference between Docketing Coordinator vs Patent Paralegal?

AspectDocketing CoordinatorPatent Paralegal
Required CredentialsTypically high school diploma or associate degree; certification in docketing software beneficialAssociate or bachelor's degree in paralegal studies; patent law certification preferred
Work EnvironmentLegal firms, corporate legal departments, patent officesLaw firms, corporate legal departments, patent agencies
Employer & Industry UsagePrimarily in patent and intellectual property sectorsLegal and patent law firms, corporate IP departments
Common Search & ComparisonOften compared for their roles in legal docketing and case management

The main difference is that a Docketing Coordinator focuses on managing deadlines and case schedules, especially in patent law, while a Patent Paralegal handles broader legal tasks related to patent applications, including document preparation and legal research. Both roles require familiarity with patent processes but differ in scope and responsibilities.

What are Docketing Coordinators?

Docketing Coordinators are administrative professionals responsible for managing, tracking, and maintaining legal documents and deadlines within law firms or legal departments. They oversee the docketing system, ensuring all important court dates, filings, and legal deadlines are accurately recorded and communicated to the appropriate legal teams. Their work helps prevent missed deadlines and ensures compliance with court rules and procedures. Docketing Coordinators often collaborate with attorneys, paralegals, and other staff to maintain up-to-date records and support the smooth operation of legal cases.

What are the key skills and qualifications needed to thrive as a Docketing Coordinator, and why are they important?

To thrive as a Docketing Coordinator, you need strong organizational skills, attention to detail, and knowledge of legal procedures, typically supported by experience in a law firm or legal department. Familiarity with docketing software systems like CPI, Foundation IP, or Anaqua is essential, along with a solid understanding of calendaring rules and court filing requirements. Excellent communication, time management, and problem-solving abilities help you coordinate deadlines and support legal teams effectively. These skills ensure accurate tracking of critical dates, reduce risks of missed deadlines, and support seamless legal operations.

What are some common challenges faced by a Docketing Coordinator and how can they be managed?

Docketing Coordinators often manage multiple deadlines and a high volume of legal documents, which can make attention to detail and time management challenging. Staying organized and using specialized docketing software can help ensure that critical dates and filings are not missed. Proactive communication with attorneys and legal teams is also essential, as last-minute changes or updates to cases are common. Regularly reviewing and updating docket entries helps minimize errors and maintain accuracy in a fast-paced legal environment.
More about Docketing Coordinator jobs
What cities are hiring for Docketing Coordinator jobs? Cities with the most Docketing Coordinator job openings:
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Docketing Coordinator jobs near you
Infographic showing various Docketing Coordinator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, 1% Temporary, and 1% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution, with an average salary of $64,162 per year, or $30.8 per hour.

Docketing Coordinator

White and Case LLP

New York, NY • On-site

$80K - $110K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 7 days ago

Job description

Our Office Operations team is at the heart of ensuring the smooth and efficient functioning of the Firm's day-to-day operations. Our team manages the infrastructure, systems and services -both globally and locally-relating to our office workplaces, onsite and remote operational services, security, safety and a range of other areas. We provide PA support and manage document production, translation and travel services. Our team is responsible for our client-facing areas across the Firm, always seeking to ensure that clients and other visitors have an experience that is world-class. We also take the lead in running our day-to-day operations in the most environmentally sustainable way possible.
The Docketing Coordinator will oversee the Firm's centralized litigation calendaring functions, ensuring accurate, timely, and consistent management of all deadlines across jurisdictions. This role serves as the coordinator of the department's calendaring inbox and related requests, assigning and tracking docketing tasks, supervising new matter setup, and acting as a key resource for case teams on complex date calculations, procedural rules, and department capabilities. The Docketing Coordinator will troubleshoot calendaring and vendor related technical issues, collaborating with internal and external stakeholders to enhance systems and develop protocols that promote efficiency and reduce risk. This role requires close collaboration with attorneys, legal assistants and practice support staff to provide reliable calendaring information, resolve discrepancies and promote best practices in deadline management. It also includes training team members, preparing training presentations for the department, and serving as a liaison for the department's IP docketing operations.
Duties and Responsibilities
  • Serve as the designated coordinator of the department's centralized calendaring inbox and related calendaring operations and workflows
  • Monitor and manage calendaring requests to ensure prompt review and distribution
  • Assign docketing and calendaring tasks to team members based on workload, jurisdiction, and complexity
  • Track calendaring requests to completion to ensure accuracy and timeliness
  • Oversee setup of new matters in the firm's docketing system, ensuring triggering dates, deadlines and jurisdiction specific requirements are properly entered
  • Ensure case teams receive confirmation of case setups and calendared deadline reports
  • Address complex calendaring questions and issues raised by case teams and provide guidance
  • Act as key point of contact for case teams regarding calendaring capabilities and limitations, alert coverage, and jurisdiction-specific practices
  • Troubleshoot technical issues involving calendaring software and third-party alert providers
  • Collaborate with internal IT teams and external vendors to resolve system issues and improve functionality
  • Develop and maintain internal protocols for inbox management, task assignment, and quality control practices
  • Identify and recommend process improvements to enhance workflow efficiency and reduce risk
  • Assist in training team members on date calculation, best practices, and docketing system features
  • Stay informed of rule changes and assess their impact on calendaring processes
  • Prepare presentation materials for weekly meetings, addressing recent rule changes, refreshers, and highlighting key rules and deadline differences in new jurisdictions
  • Oversee IP docketing inboxes and serve as the primary liaison between the internal IP team and the external docketing vendor and support team, clarifying practices and procedures and assisting with technical issues

Qualifications
  • 5+ years' experience working a Managing Attorney's/Clerk's Office at large law firm
  • Advanced knowledge of federal and state court rules and deadline calculation
  • Proficiency with docketing and case management software, such as CourtAlert, Milana or Compulaw.
  • Familiarity with CompuLaw, CourtAlert, Bloomberg Law, and ECFx, Courthouse News, CourtAlert, Bloomberg Law, PacerPro, and ECFx
  • Strong technical skills and experience troubleshooting software or vendor-related issues
  • Comprehensive understanding of litigation stages and associated workflows
  • Ability to handle, prioritize, and complete assignments with competing deadlines
  • Attention to detail and a high level of accuracy in all work activities
  • Positive, resourceful, and flexible approach
  • Excellent written and verbal communication skills

Compensation
  • $80,000-$110,000

This role reports to
Managing Attorney
Equal Opportunities
White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.
Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com.
Benefits at White & Case
White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.
The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.
The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.
Note to Recruitment Agencies
Our internal Recruitment team manages all aspects of lateral hiring. All agencies must have signed terms of business-specific to the relevant office-before submitting any candidates. CVs or applications sent directly to White & Case partners or employees will also not be considered formal introductions. If you have questions, please contact the relevant Recruitment team. We work with our preferred suppliers when engaging agencies.

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