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Department Office Assistant Jobs in Boca Raton, FL

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Office & HR Assistant

Davie, FL · On-site

$40K - $52K/yr

Summary The Office & HR Assistant serves as a key support role for both the Human Resources and ... Provide administrative support to the Human Resources department while maintaining the integrity ...

5th HQ

Bilingual Office Support

Weston, FL · On-site

$14 - $16/hr

Provide support to other team members and departments as needed, ensuring smooth office operations. * Special Projects: Assist with special projects and other duties as assigned by management.

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All JobsDepartment Office JobsDepartment Office Assistant JobsDepartment Office Assistant Jobs in Boca Raton, FL

Department Office Assistant information

See Boca Raton, FL salary details

$9

$17

$23

How much do department office assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for department office assistant in Boca Raton, FL is $17.97, according to ZipRecruiter salary data. Most workers in this role earn between $15.29 and $20.10 per hour, depending on experience, location, and employer.

What does a department office assistant do?

A Department Office Assistant plays a key role in ensuring smooth communication and workflow within a team. They are often responsible for managing calendars, scheduling meetings, distributing internal memos, and maintaining shared documents, which helps keep everyone on the same page. Additionally, they act as a liaison between different team members and departments, helping to relay important information, coordinate tasks, and address any logistical issues that arise. This support is essential for maintaining productivity and fostering a collaborative work environment.

What are the key skills and qualifications needed to thrive as a department office assistant, and why are they important?

To thrive as a Department Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and document management systems is usually required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and handle multiple tasks efficiently. These skills ensure smooth office operations, timely completion of administrative tasks, and effective support for the department's goals.

What is a department office assistant?

Department Office Assistants are administrative professionals who support the daily operations of a specific department within an organization. Their responsibilities typically include managing correspondence, scheduling meetings, maintaining records, and assisting with basic bookkeeping tasks. They play a crucial role in ensuring that the department runs smoothly by providing clerical and organizational support to both staff and management. Strong communication, organizational, and computer skills are essential for this position. Department Office Assistants often interact with staff, students, or clients, depending on the department's function.

What is the difference between Department Office Assistant vs Administrative Assistant?

AspectDepartment Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma; some positions may prefer additional certifications or experience
Work EnvironmentTypically in government, educational, or corporate departmentsCommonly in various industries including corporate, healthcare, and non-profits
Employer & Industry UsageUsed within specific departments of organizationsUsed across multiple industries for general administrative support
Search & Comparison IntentOften searched by those looking for department-specific support rolesMore general, broader search for administrative support roles

The Department Office Assistant primarily supports a specific department within an organization, often in government or educational settings, focusing on department-specific tasks. The Administrative Assistant has a broader role, providing general administrative support across various industries. While both roles require similar credentials, their work environments and scope differ, making each suited to different career paths or organizational needs.

What are popular job titles related to Department Office Assistant jobs in Boca Raton, FL? For Department Office Assistant jobs in Boca Raton, FL, the most frequently searched job titles are:
What job categories do people searching Department Office Assistant jobs in Boca Raton, FL look for? The top searched job categories for Department Office Assistant jobs in Boca Raton, FL are:
What cities near Boca Raton, FL are hiring for Department Office Assistant jobs? Cities near Boca Raton, FL with the most Department Office Assistant job openings:
Department Office Assistant jobs near you
Infographic showing various Department Office Assistant job openings in Boca Raton, FL as of July 2026, with employment types broken down into 1% As Needed, 88% Full Time, 8% Part Time, 1% Temporary, and 2% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution, with an average salary of $37,375 per year, or $18 per hour.

Office Assistant/Outpatient Clinic/Full-time Employment/West Palm Beach

Harmony United Psychiatric Care

West Palm Beach, FL • On-site

$34K - $42K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 25 days ago

Job description

Company: Harmony United Psychiatric Care
Job Title: Office Assistant/Outpatient Clinic/Full-time Employment
Job location: West Palm Beach, FL
About Us
Harmony United Psychiatric Care is part of Harmony United Healthcare LLC. We are a network of outpatient mental health clinics. We provide comprehensive, full-service outpatient mental health services in Florida through in-person and virtual visits through a secure online telehealth platform. Our services include Psychiatric/Psychological Evaluations, Medication Management, Psychotherapy & Counseling, and Neuropsychological Testing Services. Our team of mental health professionals includes psychiatrists, clinical psychologists/neuropsychologists, board-certified psychiatric nurse practitioners, certified physician assistants, and licensed therapists. We care for adults, adolescents, and children aged five and above. Each patient is treated with compassion and respect at Harmony United Psychiatric Care. We strive to provide the best treatment possible through individualized care for patients' needs.
Qualification
  • Candidate should have at least an associate degree (AA)
  • Candidates with bachelor's degree will be preferred
  • At least three years of experience in a health care setting, preferably in an outpatient clinic setting

Responsibilities
  • Greet patients, check them in/out, and direct them to appropriate departments or waiting areas
  • Accepting in bound calls and making outbound calls to the patients
  • Ensure the cleanliness and organization of office spaces and waiting areas
  • Monitor and replenish office supplies and medical forms, coordinate maintenance and repair of office equipment
  • Assist in communicating appointment reminders, test results, and other pertinent information to patients
  • Adhere to clinic policies, procedures, and regulatory requirements (e.g., HIPAA) in all administrative activities

Compensation
  • Excellent base compensation
  • Productivity bonus
  • Performance bonus

Benefits
  • Health, Vision, and Dental insurance
  • Retirement Benefit: 401K Plan (Retirement): We will match your own 401K plan contribution to up to 4% match of your annual compensation
  • Paid Time Off
  • Paid Holidays

Advantages
  • Full administrative support
  • Latest in digital technology
  • Strong focus on work/life balance

Work Schedule
  • Four 10hrs shifts per week (Monday - Thursday)

E-Verify Statement:
HUPC participates in E-Verify. We will provide the Social Security Administration, and if necessary, the Department of Homeland Security, with information from each new employee's Form I-9 to confirm work authorization. Please note that we do not use this information to pre-screen job applicants.
E-Verify Notice
E-Verify Notice (Spanish)
Right to Work Notice
Right to Work Notice (Spanish)
Drug-free policy:
Harmony United Psychiatric Care enforces a comprehensive drug-free workplace policy to ensure the safety and security of our employees and visitors. We prohibit the use of illegal drugs and the unauthorized use of controlled substances on company premises or during work hours. To ensure compliance, we conduct pre-employment drug screening and random drug testing for current employees. Violations of this policy will lead to disciplinary action, including termination of employment. By applying for a job with us, candidates acknowledge their understanding of these terms and willingness to abide by our drug policy.
For any queries please feel free to reach us at [email protected]

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