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Department Office Assistant Jobs in Boca Raton, FL

Capital Vacations

Office Assistant

West Palm Beach, FL · On-site

$16.25 - $21.25/hr

Part-time Office Assistant Part-time office assistant for a small "Old Florida" style 18 unit ... Assists with other departments as necessary; Hospitality, Activities, Housekeeping, etc.

Olympusat

Office Assistant

West Palm Beach, FL

$16.25 - $21.25/hr

Office Assistant (Front Desk) Location: West Palm Beach (On-Site) Position Summary: The Office ... Ensure seamless functioning and communication between the various departments; * Complies with all ...

Mission Hospital

Office Assistant

Sunrise, FL · On-site

$16 - $21/hr

Create FedEx labels for various departments upon request. * Replenish coffee supplies daily at all ... you to apply for our Office Assistant opening. We promptly review all applications. Highly ...

5th HQ

Office Support Associate

Hollywood, FL

$15/hr

... * Assist with various administrative tasks as needed. * Maintain a clean and organized office environment. * Coordinate with different departments to ensure smooth operations. Required Skills:

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All JobsDepartment Office JobsDepartment Office Assistant JobsDepartment Office Assistant Jobs in Boca Raton, FL

Department Office Assistant information

See Boca Raton, FL salary details

$9

$17

$23

How much do department office assistant jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for department office assistant in Boca Raton, FL is $17.97, according to ZipRecruiter salary data. Most workers in this role earn between $15.29 and $20.10 per hour, depending on experience, location, and employer.

What does a department office assistant do?

A Department Office Assistant plays a key role in ensuring smooth communication and workflow within a team. They are often responsible for managing calendars, scheduling meetings, distributing internal memos, and maintaining shared documents, which helps keep everyone on the same page. Additionally, they act as a liaison between different team members and departments, helping to relay important information, coordinate tasks, and address any logistical issues that arise. This support is essential for maintaining productivity and fostering a collaborative work environment.

What are the key skills and qualifications needed to thrive as a department office assistant, and why are they important?

To thrive as a Department Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and document management systems is usually required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and handle multiple tasks efficiently. These skills ensure smooth office operations, timely completion of administrative tasks, and effective support for the department's goals.

What is a department office assistant?

Department Office Assistants are administrative professionals who support the daily operations of a specific department within an organization. Their responsibilities typically include managing correspondence, scheduling meetings, maintaining records, and assisting with basic bookkeeping tasks. They play a crucial role in ensuring that the department runs smoothly by providing clerical and organizational support to both staff and management. Strong communication, organizational, and computer skills are essential for this position. Department Office Assistants often interact with staff, students, or clients, depending on the department's function.

What is the difference between Department Office Assistant vs Administrative Assistant?

AspectDepartment Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma; some positions may prefer additional certifications or experience
Work EnvironmentTypically in government, educational, or corporate departmentsCommonly in various industries including corporate, healthcare, and non-profits
Employer & Industry UsageUsed within specific departments of organizationsUsed across multiple industries for general administrative support
Search & Comparison IntentOften searched by those looking for department-specific support rolesMore general, broader search for administrative support roles

The Department Office Assistant primarily supports a specific department within an organization, often in government or educational settings, focusing on department-specific tasks. The Administrative Assistant has a broader role, providing general administrative support across various industries. While both roles require similar credentials, their work environments and scope differ, making each suited to different career paths or organizational needs.

What are popular job titles related to Department Office Assistant jobs in Boca Raton, FL? For Department Office Assistant jobs in Boca Raton, FL, the most frequently searched job titles are:
What job categories do people searching Department Office Assistant jobs in Boca Raton, FL look for? The top searched job categories for Department Office Assistant jobs in Boca Raton, FL are:
What cities near Boca Raton, FL are hiring for Department Office Assistant jobs? Cities near Boca Raton, FL with the most Department Office Assistant job openings:
Department Office Assistant jobs near you
Infographic showing various Department Office Assistant job openings in Boca Raton, FL as of July 2026, with employment types broken down into 1% As Needed, 88% Full Time, 8% Part Time, 1% Temporary, and 2% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution, with an average salary of $37,375 per year, or $18 per hour.

Office Assistant

Capital Vacations

West Palm Beach, FL • On-site

$16.25 - $21.25/hr

Other

Posted 29 days ago

Capital Vacations rating

5.0

Company rating: 5.0 out of 10

Based on 14 frontline employees who took The Breakroom Quiz

18th of 21 rated holiday rentals

Job description

Part-time Office Assistant

Part-time office assistant for a small "Old Florida" style 18 unit timeshare resort on Singer Island located in Palm Beach Shores, Florida.

This is a special opportunity for someone who will provide 5-star customer service.

Purpose

The Office Assistant provides administrative support for the Resort, Board of Directors, General Manager, Regional VP of Operations, and staff.

Principal Duties and Responsibilities Include, But Not Limited To:
  • Assists the General Manager and management team as needed
  • Assists with meeting preparations (resort owners, staff, etc.)
  • Takes notes and prepares minutes for all meetings
  • Basic calculator knowledge is a must
  • Files documents
  • Assists with orientation of all new hires, completing new hire paperwork and submitting to HR
  • Works directly with HR to complete and submit worker's comp claims, insurance enrollments, etc.
  • Assists with customer service issues
  • Monitors daily sales, prepares and makes deposits, records and files payables
  • Assists with other departments as necessary; Hospitality, Activities, Housekeeping, etc.
  • Responsible for incoming and outgoing correspondence, processing and deliver mail daily
  • Maintains inventory of office supplies, uniforms, and orders
  • Codes and processes invoices and submits check requests to the accounting department
  • Assists with other related functions for managers, employees, and guests
  • Performs all other related duties and projects as assigned
General Statement

Performs the job assigned, complying with Company policies and procedures, business code of ethics, FLSA regulations, and all applicable laws, as well as ensuring confidentiality, reliability, quality, and productivity.

Job Requirements

Education, Essential Training / Certifications, and Experience:

  • High School Diploma/GED
  • 2-3 years of experience in the hospitality field

Skills, Knowledge, and Abilities:

  • Advanced computer skills – proficient in Microsoft Office-Word, Excel, Access, PowerPoint
  • Strong experience in operating and maintaining office equipment, computers, copiers, facsimile, postal meters and calculators
  • Excellent organizational and prioritizing skills
  • Excellent customer service and problem-solving skills
  • Excellent communications skills; verbal and written, bilingual is a plus
  • Ability to multi-task
  • Ability to work independently
  • Ability to analyze customer needs and assist in resolving all customer challenges and stressful situations with patience, courtesy and kindness.
  • Dependable with excellent attendance and punctuality
  • Flexible schedule, ability to work additional hours, weekends and holidays

Shift: Additional hours may be needed to cover shifts, meet deadlines and business needs

  • Regular Hours and Weekend

Travel:

  • Up to 5%

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