Court Assistant Jobs (NOW HIRING)

The City of Onalaska is seeking a detail-oriented and highly organized part-time (26 hours per week) Assistant Municipal Court Clerk. This position provides a wide variety of general office and administrative duties for the Joint Municipal Court Supervisor and Judge. The role serves as a key point of contact for the public.

Essential Duties & Responsibilities

• Assists with overseeing Municipal Court processes for the Joint Municipal Court.
• Assists with training municipal court staff and interns as required.
• Assists in the maintenance and oversees the general administration of the Court, including but not limited to, the preparation of legal documents, court dockets and forms, intake/payment plan agreements, and general correspondence. Ensures all documents and procedures necessary are completed before, during and after court.
• Enters and maintains accurate data in the Municipal Court software system and Department of Transportation website, including but not limited to, pleas and dispositions, convictions, payments, citations, warrants, fines, and community service agreements.
• Assists in reconciliation of monthly, all citations and payments through the Municipal Court software system for joint municipal court; assists in reconciliation of monthly T.R.I.P. (tax intercept program), collection agency, and any other payments; provides reconciliation reports to the Finance Department. Corresponds and relays information to other agencies as required.
• Performs clerical duties which may include the preparation of general correspondence.
• Directs and resolves all Joint Municipal Court inquiries and issues from both internal and external parties with approval from the Judge. Responds to all questions in a professional and prompt manner.
• Maintains files for Joint Municipal Court accounts receivable and assists supervisor in corresponding with Finance Department for debt certification.
• Assists in overseeing the operation of all accurate and efficient communication systems in the Court office in accordance to supervisor guidelines, including but not limited to, computers, emails, faxes, calendars, schedules, meetings, records and files; responsible for the recording system in the courtroom. Performs duties specific to the courts as assigned.
• Contributes to a cooperative working effort by demonstrating a willingness to perform other job-related work, as needed or requested. The interdependency of operations is recognized and the abilities and skills exist to do other work as needed or requested. Assistance is given to others and special projects completed as scheduled or requested. This is a recognized and accepted part of being a member of the office support staff.

Compensation & Benefits: Starting wage for this non-exempt position: $25.75 – $29.49 per hour (Steps 1–6), depending on qualifications (52 hours bi-weekly). Eligible for annual wage advancement upon approval.

Benefits Include: Health, dental and vision insurance effective the first of the month following 60 days of employment. Automatic enrollment in the Wisconsin Retirement System (pension plan). The City offers additional voluntary benefits: flexible spending, life insurance, disability insurance, deferred compensation, pet insurance, critical illness, cancer, and accident insurance. Employee Assistance Program (EAP). Qualifying employer under the Public Service Loan Forgiveness (PSLF) Program.

Required to attend court two (2) Mondays per month. Flexible scheduling otherwise available Monday through Friday between 7:00 a.m. and 5:00 p.m. The selected candidate subject to background screening, post-offer/pre-employment drug screening. The City of Onalaska is an Equal Opportunity Employer and Drug-Free Workplace.

Requirements of Work (Knowledge, Skills, and Abilities)

Associate's degree as office assistant, paralegal or related program. Three (3) years' experience in an office environment or equivalent combination of education and experience. Prior experience in budgeting and accounting. Proficient using Microsoft Office. Valid driver's license preferred with good driving record.

Training, Experience & Other Requirements

• Responsible for attending courses and training to stay current on changing rules and regulations in the court system, and to run community programs.
• Attends the yearly District 7 Municipal Clerks Meeting and other meetings as requested or required.
• Attends court sessions.
• Works on multiple tasks establishing priorities for work and procedure to follow.
• Excellent computer skills as well as using other office equipment such as a copy machine, calculator, fax machine, and phone.
• Maintains detailed and accurate records and files, and the ability to draft and maintain reports from such information; must have excellent organization skills.
• Reads and interprets documents such as governmental regulations, legal documents, operating instructions and procedural manuals.
• Knowledge of local ordinances and state statutes; court processes and procedures.
• Establishes and maintains effective working relationships with the City employees and the general public.
• Maintains confidentiality.
• Maintains a professional demeanor; have the ability to calmly approach and solve problems under stressful circumstances; maintain and promote harmony in the workplace; ability to concentrate for extended periods of time and be flexible.

Physical Requirements

The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Manual Dexterity: Regularly coordinate hands, eyes, feet and limbs in performing semi-skilled movements such as operation of a computer keyboard, telephone, calculator and office equipment.
• Physical Effort: Mostly sedentary work, occasionally exerts light to medium physical effort and work involving lifting, carrying, pushing, pulling, walking, standing, reaching with hands and arms, climbing, balancing, twisting, stooping, kneeling or crouching. Occasionally lift and/or move up to 25 pounds. Specific vision abilities include close and distant vision and the ability to adjust focus. Ability to communicate and hear effectively.
• Working Conditions: The noise level in the work environment is moderately quiet. The work environment is normally indoors with controlled climate conditions. Occasionally may be outdoors for a short period of time, and therefore subject to varying weather conditions, for purposes of accomplishing the essential functions of this job.