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Contractors Assistant Jobs in Boca Raton, FL (NOW HIRING)

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Contractors Assistant information

What is a contractors assistant?

Contractors Assistants are professionals who support contractors and construction managers by handling administrative tasks, coordinating project activities, and assisting with scheduling, documentation, and communication. They help ensure that construction projects run smoothly by managing paperwork, tracking project progress, and liaising between different teams and stakeholders. Their role is essential in maintaining organization on the job site and supporting the contractor in meeting deadlines and project goals.

What are the key skills and qualifications needed to thrive as a contractors assistant?

To thrive as a Contractors Assistant, you need strong organizational skills, attention to detail, and a basic understanding of construction processes, often supported by a high school diploma or relevant experience. Familiarity with project management software, scheduling tools, and office applications is typically required. Excellent communication, time management, and problem-solving abilities help you effectively support contractors and coordinate tasks. These skills ensure that projects run smoothly, deadlines are met, and the contractor's workload is efficiently managed.

What are some common challenges faced by a contractors assistant and how can they be managed effectively?

As a Contractors Assistant, one common challenge is juggling multiple tasks under tight deadlines, such as coordinating schedules, managing documentation, and communicating with suppliers and subcontractors. Staying organized and using project management tools can help prioritize tasks and ensure nothing is overlooked. Additionally, adapting to changing project needs and maintaining clear communication with the contractor and team are essential for keeping projects on track. Proactively seeking clarification when instructions are unclear and being flexible can also help manage day-to-day challenges effectively.

What is the difference between Contractors Assistant vs Construction Worker?

AspectContractors AssistantConstruction Worker
Required CredentialsHigh school diploma, basic construction safety certificationsHigh school diploma or equivalent, on-site safety training
Work EnvironmentOffice settings, job sites assisting project managersActive construction sites performing manual labor
Employer & Industry UsageConstruction firms, project management teamsConstruction companies, general contractors
Common Search & ComparisonYesNo

The Contractors Assistant primarily supports project managers and office staff, focusing on administrative and coordination tasks within construction projects. In contrast, Construction Workers perform hands-on labor at job sites. While both roles are essential in the construction industry, they differ in responsibilities, credentials, and work environment.

What are popular job titles related to Contractors Assistant jobs in Boca Raton, FL?

For Contractors Assistant jobs in Boca Raton, FL, the most frequently searched job titles are:

What job categories do people searching Contractors Assistant jobs in Boca Raton, FL look for?

The top searched job categories for Contractors Assistant jobs in Boca Raton, FL are:

What cities near Boca Raton, FL are hiring for Contractors Assistant jobs?

Cities near Boca Raton, FL with the most Contractors Assistant job openings:

Contractors Assistant jobs near you
Infographic showing various Contractors Assistant job openings in Boca Raton, FL as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Onsite Administrative Assistant (Hollywood, FL)

RealManage

Hollywood, FL • On-site

$23 - $25/hr

Other

Medical, Dental, Vision, Life, Retirement

Posted 3 days ago

New

RealManage rating

8.7

Company rating: 8.7 out of 10

Based on 11 frontline employees who took The Breakroom Quiz

14th of 260 rated facilities management

Job description

Onsite Administrative Assistant (Summit Towers)

Hollywood, FL

Role Summary

The Administrative Assistant serves as a key member of the Del Webb Sweetgrass management team and provides administrative, operational, and customer service support to the Community Manager, Board of Directors, staff, residents, committees, and vendors. The position is responsible for supporting the day-to-day operations of the Association office, facilitating communications, maintaining records, coordinating meetings and projects, and providing exceptional service to residents.

Responsibilities

Administrative Support

  • Provide confidential administrative support to the Community Manager and management team
  • Draft, proofread, distribute, and maintain correspondence, notices, reports, and community communications
  • Maintain organized electronic and physical filing systems
  • Receive, sort, distribute, and process incoming mail, packages, deliveries, and correspondence
  • Monitor and respond to Association emails and telephone inquiries
  • Maintain office supply inventory and coordinate ordering of supplies

Board and Committee Support

  • Assist in the preparation of Board, committee, annual membership, and special meeting materials
  • Prepare agendas, meeting packets, exhibits, reports, notices, and supporting documentation
  • Attend meetings as directed and accurately record meeting minutes, motions, and voting results
  • Maintain official Association records related to Board and committee activities

Resident Relations and Customer Service

  • Serve as a primary point of contact for residents regarding Association operations
  • Respond to resident inquiries in a timely and professional manner
  • Coordinate resident requests with management, maintenance staff, vendors, and contractors
  • Assist with homeowner onboarding and welcome materials

Work Orders and Vendor Coordination

  • Create, track, update, and close work orders
  • Coordinate service requests and appointments with residents, vendors, and contractors
  • Maintain contractor and vendor files, certificates of insurance, and service records

Records and Reporting

  • Maintain homeowner account records and ownership documentation
  • Assist with the preparation of operational, work order, violation, and architectural review reports
  • Prepare incident reports and maintain related documentation
Qualifications
  • Administration and customer service experience required
  • Valid Driver's License with a clean driving record required
  • Bilingual (Spanish/English) preferred
  • Professional written and verbal communication skills
  • HOA experience is a plus
  • Excellent organizational and time management abilities
  • Strong attention to detail and accuracy

Physical Requirements

  • Ability to sit for prolonged periods at a desk and work on a computer.
  • Ability to occasionally stand, walk, bend, or reach as needed.
  • Ability to lift or move objects up to 10–15 pounds (e.g., files, office supplies).
  • Manual dexterity to operate a computer keyboard, mouse, telephone, and other office equipment.
  • Visual acuity to read printed materials, spreadsheets, and computer screens.
  • Hearing and speech ability to communicate effectively in person, by phone, and in virtual meetings.
  • Ability to work in a standard office environment with moderate noise levels.

Pay and Benefits

$23.00 - $25.00 per hour (depending on education and experience)

Benefits Include

  • Medical Insurance - Company will pay the premium for Employee Only Tier on the HSA plan
  • Dental Insurance
  • Vision Insurance
  • Life and Disability Insurance
  • HSA (Required High-Deductible Medical Plan to be eligible)
  • FSA account for health-related expenses
  • FSA account for dependent care expenses
  • Education Reimbursement for industry related classes
  • 401K match after 1 year
  • Employee Assistance Program (EAP)
  • 9 paid holidays and 2 floating holidays

EEO & Values Statement

RealManage is a values‑based, equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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