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Contractors Assistant Jobs (NOW HIRING)

Puma

Maintenance Assistant

Bayamon, PR

$14.75 - $18.50/hr

The Maintenance Assistant provides administrative, logistical, and safety support to the ... Ensure contractor reports and service confirmations are properly collected and filed. 3 Vendor ...

Puma Energy

Maintenance Assistant

Bayamon, PR

$14.75 - $18.50/hr

The Maintenance Assistant provides administrative, logistical, and safety support to the ... Ensure contractor reports and service confirmations are properly collected and filed. 3 Vendor ...

ACE Construction

Be Seen First

Construction Estimator

North Miami, FL · On-site

$50K - $75K/yr

... contractors. - assist in preparing and typing up proposals/estimates. - assist in obtaining quotes for and help in locating/sourcing out generators, windows, supplies, specialty parts, etc. - be a ...

TalentBurst

Administrative Assistant

Bellevue, WA

$20.25 - $27.25/hr

... scheduling contractor interviews Provide support for senior management, including travel ... outings Assist with on-boarding of new employees and contractors Assist with space management ...

EnSiteUSA

Office Analyst

Little Rock, AR · On-site

SES review from all contractors * Assist contractors with billing issues pertaining to PO issues * Order Review for Accuracy and Compliance * Reviews mapping in GIS for accuracy * Provides training ...

EnSiteUSA

Office Analyst

Little Rock, AR

SES review from all contractors * Assist contractors with billing issues pertaining to PO issues * Order Review for Accuracy and Compliance * Reviews mapping in GIS for accuracy * Provides training ...

Sachse Careers

Commercial Superintendent

Detroit, MI · On-site

Enforce contractors' responsibilities and scope of work * Oversee creation and completion of punchlist process * Assist with any commissioning activities * Verify that approved products are being ...

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Contractors Assistant information

What are Contractors Assistants?

Contractors Assistants are professionals who support contractors and construction managers by handling administrative tasks, coordinating project activities, and assisting with scheduling, documentation, and communication. They help ensure that construction projects run smoothly by managing paperwork, tracking project progress, and liaising between different teams and stakeholders. Their role is essential in maintaining organization on the job site and supporting the contractor in meeting deadlines and project goals.

What are the key skills and qualifications needed to thrive as a Contractors Assistant, and why are they important?

To thrive as a Contractors Assistant, you need strong organizational skills, attention to detail, and a basic understanding of construction processes, often supported by a high school diploma or relevant experience. Familiarity with project management software, scheduling tools, and office applications is typically required. Excellent communication, time management, and problem-solving abilities help you effectively support contractors and coordinate tasks. These skills ensure that projects run smoothly, deadlines are met, and the contractor's workload is efficiently managed.

What are some common challenges faced by a Contractors Assistant and how can they be managed effectively?

As a Contractors Assistant, one common challenge is juggling multiple tasks under tight deadlines, such as coordinating schedules, managing documentation, and communicating with suppliers and subcontractors. Staying organized and using project management tools can help prioritize tasks and ensure nothing is overlooked. Additionally, adapting to changing project needs and maintaining clear communication with the contractor and team are essential for keeping projects on track. Proactively seeking clarification when instructions are unclear and being flexible can also help manage day-to-day challenges effectively.

What is the difference between Contractors Assistant vs Construction Worker?

AspectContractors AssistantConstruction Worker
Required CredentialsHigh school diploma, basic construction safety certificationsHigh school diploma or equivalent, on-site safety training
Work EnvironmentOffice settings, job sites assisting project managersActive construction sites performing manual labor
Employer & Industry UsageConstruction firms, project management teamsConstruction companies, general contractors
Common Search & ComparisonYesNo

The Contractors Assistant primarily supports project managers and office staff, focusing on administrative and coordination tasks within construction projects. In contrast, Construction Workers perform hands-on labor at job sites. While both roles are essential in the construction industry, they differ in responsibilities, credentials, and work environment.

More about Contractors Assistant jobs
What cities are hiring for Contractors Assistant jobs? Cities with the most Contractors Assistant job openings:
What are the most commonly searched types of Contractors jobs? The most popular types of Contractors jobs are:
What job categories do people searching Contractors Assistant jobs look for? The top searched job categories for Contractors Assistant jobs are:
Contractors Assistant jobs near you
Infographic showing various Contractors Assistant job openings in the United States as of June 2026, with employment types broken down into 69% Full Time, 21% Part Time, 3% Temporary, and 7% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution.

Maintenance Assistant

Puma

Bayamon, PR

$14.75 - $18.50/hr

Full-time

Posted 20 days ago

PUMA rating

8.0

Company rating: 8.0 out of 10

Based on 33 frontline employees who took The Breakroom Quiz

1st of 102 rated fashion retailers

Job description

Main Purpose:The Maintenance Assistant provides administrative, logistical, and safety support to the Maintenance Department. The role ensures effective coordination of procurement processes, documentation control, and contractor support. Additionally, the Maintenance Assistant supports the reporting and documentation needs of the terminal's safety program as related to maintenance activities.Knowledge Skills and Abilities, Key Responsibilities:

Key Responsibilities

Administrative & Procurement Support

Generate and manage purchase orders for maintenance-related materials and services.
Request and consolidate quotes from vendors, ensuring competitive sourcing.
Track procurement status and coordinate with suppliers for timely delivery.
Ensure proper classification and budget allocation of all maintenance-related purchases (OPEX/CAPEX).

2

Work Order & Documentation Management

Create, update, and close maintenance work orders in the CMMS.
Maintain an organized archive of maintenance records, certifications, warranties, and technical documentation.
Ensure contractor reports and service confirmations are properly collected and filed.

3

Vendor & Contractor Coordination

Follow up on pending maintenance services or deliveries from external contractors.
Assist in organizing contractor visits including access requests, documentation checks, and safety onboarding.

4

Safety Program Reporting Support

Assist in compiling maintenance-related safety data such as corrective actions, equipment failures, and safety inspections.
Ensure maintenance activities are properly documented within the safety reporting systems used by the terminal.

5

Inventory & Asset Support

Support inventory reconciliation processes for spare parts, tools, and maintenance consumables.
Maintain records of asset tags, equipment inspections, and calibration schedules.

Position Requirements

Work Experience:

  • Minimum 2 years of administrative experience, preferably in maintenance, logistics, or industrial operations.
  • Familiarity with procurement and/or maintenance management systems preferred.

Education, Certificates & Professional Licenses:

  • Associate Degree in Industrial Management, Business Administration, Engineering Technology, or equivalent.
  • OSHA 10/30 or safety training certificates preferred.

General and Technical Skills:

  • Strong organizational and follow-up skills.
  • Proficiency with Microsoft Office (Excel, Word, Outlook) and experience in ERP or CMMS systems (NAV preferred)
  • Ability to interpret and manage technical documentation.
  • Basic understanding of safety principles and maintenance processes in industrial environments.
  • Effective written and verbal communication skills in Spanish and English.

Competencies

  • Detail-oriented and able to manage multiple priorities simultaneously.
  • Strong sense of responsibility and confidentiality.
  • Team-oriented mindset with initiative to support process improvements.
  • Commitment to safety, compliance, and continuous improvement.

Physical Requirements:

  • Ability to move between office and field environments as needed.
  • Occasionally required to use PPE and enter controlled operational areas.
Key Relationships and Department Overview:
  • Internal - Maintenance team, Terminal Operators, Operations team, HSE Department, Procurement, Administrative Support.
  • External - Contractors, Service Providers, Suppliers, and Vendors.

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