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Associate Research Administrator Jobs (NOW HIRING)

UAB

CLINICAL RESEARCH ADMINISTRATOR III (3)

Tampa, FL · On-site

$55K - $89K/yr

... Research Administrator III. The O'Neal Comprehensive Cancer Center is one of 51 NCI-designated ... Associates, Grants and Contracts Officers, Clinical Billing Review Officers, Ancillary Departments ...

Europastry USA

R&D Administrator

New Brunswick, NJ · On-site

$70K - $75K/yr

We are searching for a motivated & experienced R&D Administrator Responsible for maintaining data ... Associate degree or equivalent work experience required. * 2-4 years of experience in an R&D ...

Milliken

R&D Portfolio Administrator

Spartanburg, SC · On-site

POSITION TITLE R&D Portfolio Administrator POSITION OVERVIEW The R&D Portfolio & Systems ... Associate's degree or Bachelor's degree. * 2+ years of experience in an administrative, project ...

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How much do associate research administrator jobs pay per year?

As of Aug 14, 2026, the average yearly pay for associate research administrator in the United States is $82,164.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,500.00 and $112,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an associate research administrator?

To thrive as an Associate Research Administrator, you need a solid understanding of grant management, budgeting, and compliance regulations, often supported by a bachelor’s degree in a relevant field. Familiarity with grant management software, electronic research administration systems, and knowledge of federal and institutional funding guidelines is typical. Strong attention to detail, organizational skills, and the ability to communicate effectively with diverse stakeholders are crucial soft skills. These skills ensure accurate grant administration, regulatory compliance, and smooth coordination between research teams and funding agencies.

What does an associate research administrator do?

An Associate Research Administrator assists in managing the administrative aspects of research projects within an organization, such as universities or hospitals. Their responsibilities typically include helping with grant applications, ensuring compliance with regulations, tracking budgets, and coordinating with researchers and external agencies. They play a key role in supporting the research process by handling paperwork, deadlines, and communication. This position is often an entry or mid-level role, providing foundational experience in research administration.

What are some typical challenges faced by associate research administrators in managing multiple projects simultaneously?

Associate Research Administrators often juggle several research projects at once, each with its own deadlines, compliance requirements, and funding guidelines. A common challenge is prioritizing tasks effectively while ensuring all documentation and reporting are completed accurately and on time. Strong organizational skills, attention to detail, and proactive communication with principal investigators and research teams help manage these complexities. Regular check-ins with team members and using project management tools can also support efficient workflow.

What cities are hiring for Associate Research Administrator jobs?

Cities with the most Associate Research Administrator job openings:

What are the most commonly searched types of Research Administrator jobs?

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Associate Research Administrator jobs near you

Research Administration Associate

Baylor College of Medicine

Houston, TX • On-site

$70K - $83K/yr

Full-time

Re-posted 29 days ago

Baylor College of Medicine rating

8.0

Company rating: 8.0 out of 10

Based on 24 frontline employees who took The Breakroom Quiz

188th of 618 rated colleges and universities

Job description

Research Administration Associate
Division: Pediatrics
Work Arrangement: Hybrid
Location: Hybrid within Greater Houston, TX
Salary Range: $70,618 - $83,080
FLSA Status: Exempt
Work Schedule: Monday - Friday, 8 a.m. - 5 p.m.
Summary
The Research Administration Associate provides comprehensive pre-award and post-award research administration support for faculty investigators within the Department of Neurology. This position serves as a key resource for faculty, research staff, and institutional partners by assisting with proposal development, grant management, financial oversight, compliance, and sponsor reporting. The Research Administration Associate ensures sponsored research activities comply with institutional, federal, state, and sponsor regulations while supporting the department's research mission.
Employees with CRA certification are eligible for certification pay.
Job Duties
Pre-Award Administration
  • Coordinate the preparation, review, and submission of grant proposals, contracts, and other sponsored research applications.
  • Develop proposal budgets and budget justifications in collaboration with principal investigators (PIs).
  • Interpret sponsor guidelines and institutional policies to ensure compliant proposal submissions.
  • Prepare internal routing documents and obtain required approvals prior to submission.
  • Coordinate proposal timelines and monitor submission deadlines.
  • Assist faculty with biosketches, current and pending support documents, facilities statements, and other proposal components.
  • Work with collaborators and subcontract institutions to obtain required documentation.

Post-Award Administration
  • Monitor sponsored project expenditures to ensure compliance with sponsor and institutional guidelines.
  • Review monthly financial reports and reconcile project expenses. Assist faculty with budget forecasting, personnel distributions, salary allocations, and spending plans.
  • Prepare budget modifications, no-cost extensions, carryforward requests, and rebudgeting requests.
  • Coordinate effort certification and monitor salary support.
  • Assist with grant closeout activities and final financial reconciliation.
  • Monitor award balances and identify potential overdrafts or underspending.
  • Assist faculty with Research Performance Progress Reports (RPPRs), annual reports, and sponsor reporting requirements.
  • Maintain accurate research records and documentation for audits.

Financial Management
  • Develop and maintain grant budget projections.
  • Monitor payroll distributions and funding allocations.
  • Review purchasing requests, travel reimbursements, and procurement transactions for allowability.
  • Track cost sharing, program income, and other sponsor-specific financial requirements.
  • Prepare financial analyses and reports for monthly financial meetings for faculty.
  • Perform other job-related duties as assigned.

Minimum Qualifications
  • Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Two years of relevant experience.

Preferred Qualifications
  • Experience with grants management in a research, higher education or related environment.
  • Familiarity with grant systems like Proposal Central, ERA Commons, Assist.

Work Authorization Requirement:
This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.
Requisition ID: 25973

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