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How much do associate research administrator jobs pay per year?

As of Jun 8, 2026, the average yearly pay for associate research administrator in the United States is $82,164.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,500.00 and $112,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Associate Research Administrator, and why are they important?

To thrive as an Associate Research Administrator, you need a solid understanding of grant management, budgeting, and compliance regulations, often supported by a bachelor’s degree in a relevant field. Familiarity with grant management software, electronic research administration systems, and knowledge of federal and institutional funding guidelines is typical. Strong attention to detail, organizational skills, and the ability to communicate effectively with diverse stakeholders are crucial soft skills. These skills ensure accurate grant administration, regulatory compliance, and smooth coordination between research teams and funding agencies.

What does an Associate Research Administrator do?

An Associate Research Administrator assists in managing the administrative aspects of research projects within an organization, such as universities or hospitals. Their responsibilities typically include helping with grant applications, ensuring compliance with regulations, tracking budgets, and coordinating with researchers and external agencies. They play a key role in supporting the research process by handling paperwork, deadlines, and communication. This position is often an entry or mid-level role, providing foundational experience in research administration.

What are some typical challenges faced by Associate Research Administrators in managing multiple projects simultaneously?

Associate Research Administrators often juggle several research projects at once, each with its own deadlines, compliance requirements, and funding guidelines. A common challenge is prioritizing tasks effectively while ensuring all documentation and reporting are completed accurately and on time. Strong organizational skills, attention to detail, and proactive communication with principal investigators and research teams help manage these complexities. Regular check-ins with team members and using project management tools can also support efficient workflow.
What cities are hiring for Associate Research Administrator jobs? Cities with the most Associate Research Administrator job openings:
What are the most commonly searched types of Research Administrator jobs? The most popular types of Research Administrator jobs are:
What states have the most Associate Research Administrator jobs? States with the most job openings for Associate Research Administrator jobs include:
Associate Research Administrator jobs near you
Senior Research Administration Associate

Senior Research Administration Associate

Baylor College of Medicine

Houston, TX • On-site

$79K - $93K/yr

Full-time

Posted 16 days ago

Baylor College of Medicine rating

8.6

Company rating: 8.6 out of 10

Based on 21 frontline employees who took The Breakroom Quiz

50th of 534 rated colleges and universities

Job description

Job Title: Senior Research Administration Associate
Division: Duncan Cancer Center
Work Arrangement: Hybrid
Location: Houston, TX
Salary Range: $79,092 - $93,049
FLSA Status: Exempt
Work Schedule: Monday - Friday, 8 a.m. - 5 p.m.
Summary
Senior Research Administration Associate provides subject matter expertise in clinical research billing compliance, sponsor invoicing, and financial reconciliation. Responsibilities include reconciliation of research billing activity, management of sponsor invoicing, and ensuring alignment between protocol requirements, coverage analysis determinations, and institutional billing practices. Advanced post-award role working with clinical research financial management and billing compliance.
Employees with CRA certification are eligible for certification pay.
Job Duties
Billing Compliance & Patient Account Reconciliation
  • Identify opportunities to improve billing workflows and contribute to the development and maintenance of clinical research billing procedures and best practices.

Sponsor Invoicing & Post-Award Financial Management
  • Develop and manage sponsor invoicing for clinical trials based on contract terms, protocol activity, and milestone requirements.

Coverage Analysis & Pre-Award Collaboration
  • Serve as a resource for interpreting coverage analysis determinations and ensuring appropriate charge routing within institutional billing systems.

Cross-Functional Collaboration & Institutional Support
  • Collaborate with investigators, providers, research staff, and institutional departments to support compliant billing and financial management of clinical research activity.
  • Serve as a subject matter expert on clinical research billing compliance, including interpretation of coverage analysis determinations and appropriate routing of research-related charges.
  • Review clinical research billing activity within Epic and other institutional billing systems to ensure charges are supported by protocol requirements and coverage analysis documentation.
  • Maintain financial documentation supporting invoicing activity, payment tracking, and reconciliation of clinical trial accounts.
  • Assist with the development and implementation of standardized CTMS invoicing templates, reconciliation trackers, and financial management tools.
  • Manage complex clinical trial financial portfolios involving multiple sponsors, milestone-based payments, and institutional billing systems.
  • Perform other job-related duties as assigned.

Minimum Qualifications
  • Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Four years of relevant experience.

Department Specific Criteria
  • Must have experience with clinical research, clinical trial finance, and/or grant management.
  • At least 2 years of clinical research experience.
  • Strong attention to detail, analytical ability, and adherence to policies and regulations.
  • Excellent professional communication skills; able to explain billing concepts clearly to non-financial staff.
  • Strong organizational skills, follow-through, and ability to work independently and as part of a team.

Preferred Qualifications
  • Oncology experience.
  • Experience in clinical research billing, compliance, or post-award finance.
  • Knowledge of CPT and ICD-10 coding (oncology coding experience is a plus).
  • Experience with Epic EMR, OnCore Clinical Trial Management System, and related billing tools.
  • Ability to read and interpret medical records, charge documentation, and protocol-required procedures.
  • Strong attention to detail, analytical ability, and adherence to policies and regulations.
  • Excellent professional communication skills; able to explain billing concepts clearly to non-financial staff.
  • Strong organizational skills, follow-through, and ability to work independently and as part of a team.

Work Authorization Requirement:
This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.
Requisition ID: 25267

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