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Associate Research Administrator Jobs (NOW HIRING)

Europastry USA

R&D Administrator

New Brunswick, NJ · On-site

$70K - $75K/yr

We are searching for a motivated & experienced R&D Administrator Responsible for maintaining data ... Associate degree or equivalent work experience required. * 2-4 years of experience in an R&D ...

George Washington University

$52K - $72K/yr

... with the Associate Deans for Research, the Finance Directors and other members of the ... Individual School Research Administrators generally carry responsibility for a specific ...

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How much do associate research administrator jobs pay per year?

As of Jul 24, 2026, the average yearly pay for associate research administrator in the United States is $82,164.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,500.00 and $112,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Associate Research Administrator, and why are they important?

To thrive as an Associate Research Administrator, you need a solid understanding of grant management, budgeting, and compliance regulations, often supported by a bachelor’s degree in a relevant field. Familiarity with grant management software, electronic research administration systems, and knowledge of federal and institutional funding guidelines is typical. Strong attention to detail, organizational skills, and the ability to communicate effectively with diverse stakeholders are crucial soft skills. These skills ensure accurate grant administration, regulatory compliance, and smooth coordination between research teams and funding agencies.

What does an Associate Research Administrator do?

An Associate Research Administrator assists in managing the administrative aspects of research projects within an organization, such as universities or hospitals. Their responsibilities typically include helping with grant applications, ensuring compliance with regulations, tracking budgets, and coordinating with researchers and external agencies. They play a key role in supporting the research process by handling paperwork, deadlines, and communication. This position is often an entry or mid-level role, providing foundational experience in research administration.

Do I need a PhD to be a research associate?

A research associate position typically does not require a PhD; most roles require at least a bachelor's or master's degree in a relevant field. Advanced degrees may be preferred for certain research areas or senior positions, but entry-level research associate roles often focus on relevant skills and experience rather than doctoral qualifications.

What is the highest paying administrative job?

In the administrative field, executive-level roles such as Chief Administrative Officer or Director of Administration tend to have the highest salaries, often exceeding six figures. These positions typically require extensive experience, advanced skills, and often involve overseeing multiple departments or strategic planning.

What does a Research Administrator do?

A Research Administrator manages the administrative aspects of research projects, including budgeting, compliance, grant applications, and reporting. They coordinate between researchers, funding agencies, and institutional departments to ensure projects adhere to policies and deadlines, often using specialized software and requiring strong organizational skills.

What are some typical challenges faced by Associate Research Administrators in managing multiple projects simultaneously?

Associate Research Administrators often juggle several research projects at once, each with its own deadlines, compliance requirements, and funding guidelines. A common challenge is prioritizing tasks effectively while ensuring all documentation and reporting are completed accurately and on time. Strong organizational skills, attention to detail, and proactive communication with principal investigators and research teams help manage these complexities. Regular check-ins with team members and using project management tools can also support efficient workflow.

What is an associate administrator?

An associate research administrator is a professional who supports the management of research projects, including budgeting, compliance, and reporting. They often work in academic or research institutions and may assist with grant applications, contract negotiations, and ensuring adherence to funding agency requirements.
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What are the most commonly searched types of Research Administrator jobs? The most popular types of Research Administrator jobs are:
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Associate Research Administrator jobs near you
Research Administration Associate - Post Award

Research Administration Associate - Post Award

Baylor College of Medicine

Houston, TX • On-site

$70K - $84K/yr

Full-time

Posted 18 days ago

Baylor College of Medicine rating

8.6

Company rating: 8.6 out of 10

Based on 23 frontline employees who took The Breakroom Quiz

54th of 560 rated colleges and universities

Job description

Research Administration Associate - Post Award
Division: Molecular and Human Genetics
Work Arrangement: Hybrid
Location: Hybrid within Greater Houston, TX
Salary Range: $70,618 - $84,000
FLSA Status: Exempt
Work Schedule: Monday - Friday, 8 a.m. - 5 p.m.
Summary
The Post-Award Research Administration Associate provides financial and administrative support for sponsored research portfolios supporting Baylor College of Medicine, Molecular and Human Genetics faculty within the Texas Children's Hospital - Neurological Research Institute (TCH-NRI). This role is responsible for account reconciliation, effort tracking, and ensuring compliance with institutional and sponsor requirements. Working as part of a collaborative, function-based team, the associate supports consistent financial management practices and partners with faculty and central offices to address portfolio needs. This position is ideal for candidates seeking to build expertise in post-award research administration within a structured and supportive team environment.
This position is potentially eligible for a hybrid work schedule requiring one day onsite each week, after completing initial training period.
Employees with CRA certification are eligible for certification pay.
Job Duties
Post-Award Financial Management & Reconciliation
  • Perform comprehensive post-award financial management of assigned sponsored project portfolios, including routine reconciliation of all accounts to ensure accuracy, allowability, and alignment with approved budgets and project timelines.
  • Conduct transaction-level review of payroll distributions, procurement activity, subawards, and cost allocations; identify discrepancies and initiate corrective actions, including preparation of compliant cost transfers with appropriate supporting documentation.
  • Monitor spending trends, burn rates, and project balances to support appropriate financial management and alignment with institutional policies and sponsor requirements.

Effort Management & Compliance Support
  • Perform review and validation of effort statements to support alignment between salary distributions, committed effort, and project activity.
  • Identify discrepancies including over/under commitments and cost share gaps and escalate as appropriate.
  • Support effort certification processes to ensure completion in accordance with institutional and sponsor requirements and assist with alignment of personnel funding across active awards.

Faculty Portfolio Support & Reporting
  • Provide post-award financial support for assigned faculty portfolios.
  • Prepare standardized portfolio reports, including account status, projections, and identification of financial risks.
  • Participate in routine communications with faculty and research teams to review financial activity and provide guidance on cost allowability, rebudgeting, and sponsor requirements, in coordination with departmental leadership.
  • Interface with central administrative offices to assist in resolution of financial and compliance-related matters.

Post-Award Process Execution & Operational Support
  • Execute established post-award processes in alignment with departmental standard operating procedures and institutional guidelines to support consistency across TCH-NRI faculty portfolios.
  • Maintain organized documentation to support audit readiness and compliance.
  • Apply standard workflows and tools to assigned work and escalate complex or non-routine issues to management.

Limited Pre-Award Support & Continuity
  • Provide limited, as-needed support for pre-award activities during peak periods or staffing gaps, including assisting with basic budget preparation and application coordination.
  • Maintain awareness of proposal commitments to support continuity between award setup and post-award management.
  • Perform other job-related duties as assigned.

Minimum Qualifications
  • Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Two years of relevant experience.

Work Authorization Requirement:
This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.
Requisition ID: 25687

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