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Full Time Research Administrator Jobs (NOW HIRING)

Rice University

Research Administrator II

Houston, TX · On-site +1

$75K/yr

The Research Administrator II assesses the overall financial health of assigned projects and ... This is a regular, full-time, benefits eligible position. Minimum Requirements : * Bachelor ...

Rice University

Research Administrator II

Houston, TX · On-site

$75K/yr

The Research Administrator II assesses the overall financial health of assigned projects and ... This is a regular, full-time, benefits eligible position. Minimum Requirements : * Bachelor ...

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$17.5K

$82.2K

$154.5K

How much do full time research administrator jobs pay per year?

As of Aug 27, 2026, the average yearly pay for full time research administrator in the United States is $82,164.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,500.00 and $112,000.00 per year, depending on experience, location, and employer.

What is a full time research administrator?

Full Time Research Administrators are professionals who manage the administrative aspects of research projects within organizations such as universities, hospitals, or research institutes. Their responsibilities typically include overseeing grant applications, ensuring compliance with regulations, managing project budgets, and supporting researchers throughout the lifecycle of a study. They play a key role in facilitating communication between researchers, funding agencies, and institutional departments, helping to ensure that research projects run smoothly and efficiently. This position usually requires strong organizational skills, attention to detail, and knowledge of research policies and funding procedures.

What are the key skills and qualifications needed to thrive as a full time research administrator, and why are they important?

To thrive as a Full Time Research Administrator, you need a strong background in research administration, grants management, and an understanding of compliance regulations, often supported by a relevant bachelor's degree. Familiarity with grant management systems, proposal submission platforms, and certifications such as the Certified Research Administrator (CRA) credential is commonly expected. Exceptional organizational skills, attention to detail, and effective communication are vital soft skills for managing complex processes and liaising with stakeholders. These skills ensure accurate grant administration, compliance with regulations, and successful support of research initiatives.

What are some common challenges faced by full time research administrators, and how can they be managed?

Full Time Research Administrators often navigate complex regulatory requirements, tight deadlines for grant submissions, and communication across multidisciplinary teams. Managing multiple projects simultaneously can be demanding, but strong organizational skills, attention to detail, and proactive communication help mitigate these challenges. Building a good rapport with faculty and staying current on funding regulations are also key to ensuring successful research administration and compliance.

What is the difference between Full Time Research Administrator vs Research Coordinator?

AspectFull Time Research AdministratorResearch Coordinator
CredentialsBachelor's degree; often certifications in research or project managementBachelor's degree; relevant research experience
Work EnvironmentInstitutional research offices, hospitals, universitiesClinical sites, labs, research projects
Employer & IndustryUniversities, healthcare institutions, research organizationsHospitals, clinical research firms, academic institutions
Primary ResponsibilitiesManaging research budgets, compliance, reportingParticipant recruitment, data collection, study coordination

Full Time Research Administrators focus on overseeing research projects, budgets, and compliance, often working in administrative offices. Research Coordinators handle day-to-day study activities, participant interactions, and data collection. While both roles require research knowledge, the administrator role emphasizes management and oversight, whereas coordinators focus on operational tasks.

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Cities with the most Full Time Research Administrator job openings:

What are the most commonly searched types of Research Administrator jobs?

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Full Time Research Administrator jobs near you
Infographic showing various Full Time Research Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 88% Full Time, 10% Part Time, and 1% Contract. Highlights an 78% Physical, 4% Hybrid, and 18% Remote job distribution, with an average salary of $82,164 per year, or $39.5 per hour.

Research Administrator

University of Texas at Dallas

Richardson, TX • On-site

$60K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 11 days ago

University Of Texas At Dallas rating

6.0

Company rating: 6.0 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

569th of 623 rated colleges and universities

Job description

Posting Details
Posting Details
Posting Number
S07133P
Position Title
Research Administrator
Functional Title
Research Administrator
Department
Psychology
Salary Range
$60,000, DOQ
Pay Basis
Monthly
Position Status
Regular full-time
Location
Richardson
Position End Date (if temporary)
Posting Open Date
07/08/2026
Posting Close Date
08/01/2026
Open Until Filled
Yes
Desired Start Date
08/01/2026
Job Summary
The Research Administrator provides comprehensive pre-award and post-award support for research portfolios within the School of Behavioral and Brain Sciences (BBS). This newly established position was created to formalize and strengthen research administration through a Grant Core model that embeds dedicated research support directly within academic departments.
Under this model, each department is supported by a full-time Research Administrator who reports directly to the Department Head and maintains a dotted-line relationship with the Sr. Director of Finance and Administration. This transition from a centrally managed structure to a department-based approach enables more specialized, responsive, and strategic support tailored to the unique needs of each department's research portfolio.
The Research Administrator ensures compliance with University policies, sponsor guidelines, and federal regulations, including OMB 2 CFR 200 (Uniform Guidance), while providing support throughout the full lifecycle of sponsored projects-from proposal development and submission through award management and closeout. Through coordinated training, compliance oversight, quality assurance, and process improvement, the position advances the School's research mission by promoting consistency, operational excellence, and high-quality service across all departments.
Minimum Education and Experience
Bachelor's degree in related field.
Three (3) years relevant professional experience in research administration in a University research setting; or any equivalent combination of education and experience.
Preferred Education and Experience
Preferred Education and Experience
  • Experience in higher education research administration and familiarity with PeopleSoft or comparable ERP systems.
  • Knowledge of NIH policies and Uniform Guidance; active CFRA/CRA credential preferred.
  • Strong analytical, organizational, and communication skills with demonstrated ability to collaborate across administrative units.

Other Qualifications
To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities
Essential Duties and Responsibilities
Pre-Award Support
  • Assist faculty (PIs) with proposal preparation and internal routing processes.
  • Assist faculty (PIs) with proposal budgets and justifications; prepare and maintain a library of biosketches and current & pending documents.
  • Track proposal submissions and maintain database for use by School Leadership.
  • Oversee and align proposed PI effort to ensure allowability under sponsor and university guidelines
  • Manage proposal timelines and ensure timely submission of all components.

Post-Award Support
  • Support award setup and budget alignment.
  • Ensure allowability, allocability, consistency, and reasonableness of expenditures; process cost transfers and maintain documentation.
  • Provide effort reporting assistance and manage/verify effort certifications.
  • Assist with posting and hiring of research support staff and student workers.
  • Coordinate, monitor, and track subawards, including initiating purchase orders and reviewing invoices.
  • With support from the Office of Post Award Management (OPM), provide day-to-day guidance to investigators and staff; ensure closeout readiness.
  • Ensure expenditures align with the awarded scope of work, sponsor regulations, and University policies.
  • Maintain documentation per terms & conditions and record retention requirements.
  • Conduct regular budget reviews to prevent overspending and manage budget realignments; provide burn-rates.
  • Assist with tracking and submission of interim and final reports (financial and technical).
  • Process and monitor project expenditures; support budgetary forecasting.
  • Perform monthly review and reconciliation of transactions posted to research cost centers; correct errors within allowable periods.
  • Meet monthly with faculty and cost center managers to review current spending and projected expenses to avoid over- or under-spending.
  • Provide regular updates to the Manager of Research Administration at the School of Behavioral and Brain Sciences.
  • Support requests such as budget revisions and no-cost extensions.

Communication & Collaboration
  • Serve as liaison between PIs and the Office of Sponsored Projects, Office of Post Award Management, and other university units (e.g., Procurement, HR, Budget Office).
  • Coordinate with the Grants & Contracts Manager for training, compliance oversight, and quality control.
  • Provide guidance/mentorship to other grant and contract administrators as needed.
  • Work seamlessly with Post-Award team members to provide excellent service to PIs and departments.

Regulatory Knowledge & Professional Development
  • Stay current with University, State, and Federal purchasing and financial regulations; communicate requirements to stakeholders.
  • Assist PIs with compliance requirements related to human subjects and animal care (IRB/IACUC) in coordination with relevant offices.
  • Participate in specialized training and professional development related to sponsored programs; maintain required competencies.
  • Maintain and update departmental SOPs in consultation with unit leadership to align with University policies and procedures.

Essential Knowledge, Skills & Abilities
  • Excellent verbal and written communication skills.
  • Excellent customer service skills
  • Detail oriented with the ability to multi-task, prioritize, and complete tasks within deadlines.
  • Ability to exercise initiative and judgment over non-routine administrative tasks
  • Ability to work both independently and cooperatively with others.
  • Above average proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint) is a must.

Physical Demands and Working Conditions
Physical Activities
Working Conditions
Additional Information
Remote Work Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.
What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:
  • Competitive Salary
  • Tuition Benefits
  • BCBS PPO Medical Insurance Options - including 100% paid employee medical coverage for full-time employees
  • AD&D Insurance
  • Dental & Vision Plan Options
  • Long and short-term disability
  • TRS Retirement Plan
  • Fertility Benefits
  • Paid time off

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.
Visit https://hr.utdallas.edu/employees/benefits/ for more information.
Special Instructions Summary
Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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