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Assistant Research Administrator Jobs (NOW HIRING)

Soni Resources

Research Administrator

New York, NY · On-site

$32 - $36/hr

The Research Administrator will assist with the submission and pre-award administration of grants and contracts, assist PIs, prepare grant budgets, and assist with annual progress reports.

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$26K

$68.2K

$136.5K

How much do assistant research administrator jobs pay per year?

As of Jul 25, 2026, the average yearly pay for assistant research administrator in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What is the difference between Assistant Research Administrator vs Research Coordinator?

AspectAssistant Research AdministratorResearch Coordinator
CredentialsBachelor's degree; often requires familiarity with research administrationBachelor's degree; often in a related field like health sciences or social sciences
Work EnvironmentOffice setting within research institutions or universitiesFieldwork or office; often involved in data collection and participant coordination
Employer & IndustryUniversities, research institutes, healthcare organizationsResearch projects, clinical trials, academic settings
Common Search/ComparisonYesYes

The Assistant Research Administrator primarily handles administrative tasks related to research projects, including compliance and grant management. In contrast, a Research Coordinator focuses more on coordinating research activities, managing participants, and data collection. Both roles support research efforts but differ in their core responsibilities and daily tasks.

What cities are hiring for Assistant Research Administrator jobs? Cities with the most Assistant Research Administrator job openings:
What are the most commonly searched types of Research Administrator jobs? The most popular types of Research Administrator jobs are:
What states have the most Assistant Research Administrator jobs? States with the most job openings for Assistant Research Administrator jobs include:
Assistant Research Administrator jobs near you
Assistant Research Administrator

Assistant Research Administrator

University of Southern California

Los Angeles, CA • On-site

Full-time

Posted 4 days ago

University Of Southern California rating

8.3

Company rating: 8.3 out of 10

Based on 52 frontline employees who took The Breakroom Quiz

104th of 560 rated colleges and universities

Job description

Assistant Research Administrator - Contracts & Grants
The Rossier Contracts & Grants Office is seeking an Assistant Research Administrator to join its team within the Rossier School of Education's Business Office. This role requires an experienced, customer service-driven, self-motivated, full-time employee with great communication skills, organizational skills, and strong budget skills! As a member of the team, the Assistant Research Administrator plays a key role in the continued success of our faculty and the school.
The selected candidate will be responsible for managing anywhere from 25-40 combined grants, service agreements, and non-sponsored accounts from inception to close. This includes budgeting, analyzing, forecasting, reconciling and reporting on budget activity to Rossier faculty and research centers. This position has a hybrid work schedule consisting of 3 onsite days and 2 days of remote flexibility, and is not eligible for full remote work. The selected candidate will report to the department's Senior Research Administrator.
The Assistant Research Administrator will have responsibilities that include but are not limited to:
  • Collaborates with Contracts and Grants to ensure new awards are set up properly and with Sponsored Projects Accounts to confirm the new PPGG corresponds to the sponsor's approved budget. For additional actions needed, this position will process budget adjustments, sets up satellite accounts and issue subawards, after obtaining the necessary approvals and ensuring the changes are within the terms and conditions of the award.
  • For assigned accounts, creates reconciliation report, monitors income and expenses and develops projections in order to authorize or extend financial commitments. Extracts financial data from Workday in order to evaluate and analyze variances and spending trends. Prepares Workday financial reports and gathers labor distribution reports for monthly meetings with the Principal Investigator to review accountant summaries, projection reports and to offer budget options in compliance with university and/or sponsor regulations.
  • Reconciles departmental account balances and activity to university financial records and initiates correcting entries. Determines when budget adjustments, cost transfers and journal entries are required and then prepares in accordance with university financial guidelines or agency requirements and restrictions.
  • Assists in the preparation of proposal budgets, re-budgets and current and pending documents.
  • Initiates payroll paperwork for the hiring of staff and students, in addition to obtaining approvals needed for personnel paid from various funded accounts. Prepares payroll accounting adjustments and effort certification reports for faculty and staff funded by sponsored awards.
  • Processes and/or approves paperwork for reimbursements related to Workday procurement card allocations, bank deposits, requisitions for consultants, professional services or subaward agreements and any other required budget/business forms.
  • Initiates and monitors expenditures for intercampus and external vendors, such as travel, purchasing equipment, supplies and human subject payments. Interfaces with Purchasing, Human Resources, Accounts Payable, Sponsored Projects Accounting and external vendors as needed.
  • Prepares and coordinates, in partnership with SPA, required financial reports for submission to sponsors. Reviews reports for accuracy prior to distribution, troubleshoots issues, including researching pertinent facts, and interacts with appropriate university staff to achieve resolution before submission.
  • Reviews accounts and processes year-end closing activity in compliance with University policy. Prepares three-year financial forecasts for the Rossier Business Office.
  • Serves as internal resource for contracts and grants-related issues and acts as liaison for PI between USC researchers, other partner institutions, Office of Contracts and Grants, Sponsored Projects Accounting, Purchasing and other university offices, as needed. This requires understanding of the terms and conditions of fully executed agreements and university policies and procedures.
  • Assists in the maintenance of the departmental contracts and grants database.
  • Performs other duties as assigned or requested.

Minimum Qualifications:
  • Bachelor's degree; combined experience/education as substitute for minimum education
  • Minimum Experience: 1 year
  • Minimum Field of Expertise: Business administration, accounting, or related degree and budget experience, including knowledge of contract and grant accounting. Strong computer skills with use of Excel spreadsheets.

Preferred Qualifications:
  • 3 or more years of relevant work experience
  • Experience working with contracts and grant awards, specifically in dealing with terms and conditions of awards.
  • Strong communication skills
  • Experience with financial/budget forecasting and reporting
  • Experience working with Workday financials
  • Advanced Proficiency in Excel and pivot tables.

The hourly range for this position is $37.00-$41.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Applications should be submitted via usccarreers.usc.edu and should include the following:
  • Resume
  • A cover letter (Our system will allow you to add additional documentation by clicking the "upload" button in the same section where you attach your resume.)

Minimum Education:
Bachelor's degree Combined experience/education as substitute for minimum education
Minimum Experience:
1 Year
Minimum Field of Expertise:
A Bachelor's Degree or equivalent combination of education and experience with broad knowledge of relevant research computer software, e.g.: Microsoft Access, Word, Excel, PowerPoint; Outlook, SPSS, Visio, and SunGard. Experience in creating and analyzing statistical reports. Must be able to utilize computer technology to access data, maintain records and generate reports. Proven oral and written communication skills to interact with other employees.
USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.
  • Notice of Non-discrimination
  • Employment Equity
  • Read USC's Clery Act Annual Security Report
  • USC is a smoke-free environment
  • Digital Accessibility

If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser:
https://wd5.myworkday.com/usc/d/inst/1$9925/9925$150424.htmld

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About University of Southern California

Sourced by ZipRecruiter

The University of Southern California (USC) is not a conventional company, but a private research university established in the heart of Los Angeles, CA, US. Founded in 1880, it's one of the oldest private research universities in California. USC operates in the education industry providing primary services of higher education, research, and community development. This prestigious institution offers a comprehensive array of undergraduate, graduate, and professional programs across various disciplines, including the humanities, social sciences, and STEM (Science, Technology, Engineering, and Mathematics). The University is guided by its commitment to foster creativity, innovation, leadership, and discovery through academic excellence.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Los Angeles , CA, US

Year founded

1880

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