Assistant Research Administrator Jobs (NOW HIRING)

Research Administrator II
Job no: 540389
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Health Care Administration/Support
Department:29090100 - MD-PEDS-ADMINISTRATION
Classification Title:
Research Administrator II
Classification Minimum Requirements
Bachelor's degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.
Job Description:
The Research Administrator II is responsible for providing post-award financial and administrative support for clinical trials within the Department of Pediatrics Research Office. This position coordinates routine financial management activities, including invoicing, payment reconciliation, regulatory documentation monitoring, and study closeout processes. The incumbent works under supervision and collaborates with investigators, study teams, sponsors, and institutional unit offices to ensure accurate financial oversight for the Department of Pediatrics.
Clinical Trial Financial Management
• Collaborate with study teams and the Clinical Research Hub (CRH) to manage invoicing and accounts receivable
activities for active clinical trial projects, ensuring timely and accurate invoicing and collection processes.
• Verify, reconcile, and track sponsor payments to ensure funds are received, accurately recorded, and allocated to
the appropriate projects.
• Process external and internal ancillary invoice payments by verifying chart field information, submitting transactions
through UFMarketPlace, maintaining supporting documentation, and ensuring timely and accurate payment
processing.
• Assist study teams with interdepartmental invoicing and payment processing for research coordinator and Principal
Investigator (PI) fees associated with cross-departmental studies.
• Establish and maintain Research Participant Payment (RPP) accounts and serve as the department contact for
participant payment processes.
• Collaborate proactively with institutional unit offices and sponsors to resolve financial issues impacting clinical
research activities.
• Manage clinical trial close-out activities related to final invoicing, payment reconciliation, and completion of financial
requirements.
Clinical Trial Tracking, Documentation, and Administrative Support
• Serve as a primary resource within the Pediatrics Research Office for post-award administrative support.
• Facilitate new clinical trial setup in SharePoint, including creation of study site folders, maintenance of regulatory
documentation.
• Maintain and update study tracking systems to reflect budget modifications, amendments, invoicing status, payment
activity, and study milestones.
• Coordinate with study teams, divisional administrators, ancillary units, external departments, sponsors, and the
Clinical Research Hub (CRH) to ensure accurate study documentation and administrative compliance.
• Manage clinical trial close-out activities related to study records, documentation, and administrative requirements.
• Collaborate with auxiliary departments and sponsors to resolve operational and administrative issues affecting study
execution.
Other Miscellaneous Responsibilities
• Manage and triage Grants Office listserv communications, ensuring inquiries and requests are routed appropriately
and addressed in a timely manner
• Manage and enter departmental indirect cost (IDC) return allocation
• Provide coverage for the Pediatrics Research Office during periods of leave, vacancy, or increased workload.
• Perform other duties and special projects as assigned in support of the Pediatrics Research Office.
Expected Salary:
$62,000
Required Qualifications:
Bachelor's degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.
Preferred Qualifications
• Knowledge of clinical trial administration, including invoicing, accounts receivable, budget tracking, and research
compliance
• Experience with PeopleSoft, SharePoint, OnCore, and UFRIST
• Proficiency in Microsoft applications
• Strong organizational skills and attention to detail
• Strong analytical and problem-solving skills.
• Effective written and verbal communication skills
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:No.
Advertised: 29 Jun 2026 Eastern Daylight Time
Applications close: 13 Jul 2026 Eastern Daylight Time
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