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Associate Research Administrator Jobs in Texas (NOW HIRING)

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Associate Research Administrator information

What does an associate research administrator do?

An Associate Research Administrator assists in managing the administrative aspects of research projects within an organization, such as universities or hospitals. Their responsibilities typically include helping with grant applications, ensuring compliance with regulations, tracking budgets, and coordinating with researchers and external agencies. They play a key role in supporting the research process by handling paperwork, deadlines, and communication. This position is often an entry or mid-level role, providing foundational experience in research administration.

What are the key skills and qualifications needed to thrive as an associate research administrator?

To thrive as an Associate Research Administrator, you need a solid understanding of grant management, budgeting, and compliance regulations, often supported by a bachelor’s degree in a relevant field. Familiarity with grant management software, electronic research administration systems, and knowledge of federal and institutional funding guidelines is typical. Strong attention to detail, organizational skills, and the ability to communicate effectively with diverse stakeholders are crucial soft skills. These skills ensure accurate grant administration, regulatory compliance, and smooth coordination between research teams and funding agencies.

What are some typical challenges faced by associate research administrators in managing multiple projects simultaneously?

Associate Research Administrators often juggle several research projects at once, each with its own deadlines, compliance requirements, and funding guidelines. A common challenge is prioritizing tasks effectively while ensuring all documentation and reporting are completed accurately and on time. Strong organizational skills, attention to detail, and proactive communication with principal investigators and research teams help manage these complexities. Regular check-ins with team members and using project management tools can also support efficient workflow.

What are the most commonly searched types of Research Administrator jobs in Texas?

The most popular types of Research Administrator jobs in Texas are:

Associate Research Administrator jobs near you
Infographic showing various Associate Research Administrator job openings in Texas as of August 2026, with employment types broken down into 94% Full Time, and 6% Part Time. Highlights an 94% In-person, and 6% Remote job distribution.

Research Administrator

Richardson, TX • On-site, Remote

University of Texas at Dallas
Colleges, Universities, and Professional Schools • 1 - 5K employees

6.0

Company rating: 6.0 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

570th of 622 rated colleges and universities

Great coworkers

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Recommended by students

Learn more about University of Texas at Dallasexternal

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 19 days ago

Job description

Posting Details
Posting Number S05299P Position Title Research Administrator Functional Title Research Administrator Department Engineering & Computer Science Salary Range Commensurate with experience Pay Basis Monthly Position Status Regular full-time Location Richardson Position End Date (if temporary) Posting Open Date 11/21/2023 Posting Close Date Open Until Filled Yes Desired Start Date 12/18/2023 Job Summary
Looking for a rewarding career opportunity with great benefits? Interested in joining a dynamic & fun group of professionals? Look no further! Join our team!
The University of Texas at Dallas has an excellent job opportunity for individuals looking to join the Erik Jonsson School of Engineering and Computer Science team as a Research Administrator.
The Research Administrator provides research administration support to facilitate proposal writing and pre-award planning for multi-PI grants. This position reports to the Associate Dean for Research in the Office of the Associate Dean for Research (ADR) in the Jonsson School of Engineering and Computer Science.
The Research Administrator is responsible for focusing on new federal-funding opportunities to help facilitate faculty to explore cross-discipline research topics that support the recent Jonsson School Strategic Research Thrusts. The Research Administrator will assist faculty with proposal construction for both new multi-investigator grants, as well as center development or the "re-branding" of existing centers to help restructure teams and attract new funding opportunities.
Minimum Education and Experience
Bachelor's degree in related field.
Three (3) years relevant professional experience in research administration in a University research setting; or any equivalent combination of education and experience.
Preferred Education and Experience
Pre-award and budgetary experience preferred. Demonstrated experience with grant submissions with federal agencies such as: NSF, NIH, DoE, DoD (AFOSR, ONR, AFRL, ARO, ARL, etc.)
Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Time management and ability to meet deadlines. Ability to undertake multiple tasks simultaneously and prioritize goals. Must be able to work independently, as well as perform as part of a team. Must be proficient in Microsoft Office Suite. Certification in research administration preferred.
Essential Duties and Responsibilities
  • Work collaboratively with individual faculty members, departments, and centers and institutes to ensure pre-established work scope, study protocol such as IRB, data sharing depositories, and regulatory requirements are followed.
  • Coordinate research topics and serve as the principal administrative liaison between the PI/research team and funding source.
  • Develop and maintain recordkeeping systems and procedures. Ensure compliance with university, state, and federal governing regulatory policies.
  • Coordinate weekly/bi-weekly team meetings, coordinate building outlines and team agreements on specific writing tasks. Communicate regularly with the PI/research team and respond to all correspondence in a timely manner.
  • Coordinate the collection of text materials for proposal construction, ensure faculty/team members stay on target for a project proposal timeline.
  • Oversee various support documents needed for proposal submission (Federal agencies: NSF, NIH, DoE, DoD, etc.; major industry and workforce development opportunities) of approximately $3M to $20M. Oversee 1-2 active multi-PI/center submissions per term (fall, spring, summer) - a minimum of 3-10 UTD faculty with cross-campus schools and organizations as potential collaborating partners.
  • Work with external organizations to submit appropriate letters and correspondence of support for the PI/research team.
  • Maintain example of documents from past submissions to NSF, NIH, DoD, and DoE.
  • Assist in establishing an ad hoc school Red-Team for proposals, consisting of faculty who have been successful in past, large multi-PI/center submissions.

Remote Work: Future Availability
After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

Physical Activities Working Conditions Additional Information
Looking for a professional position with with to grow?!!  Don't miss this opportunity.  Apply Today!
What We Can Offer
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefit package including:
  •  Competitive Salary
  •  Tuition Benefits
  •  Internal Training
  •  Medical insurance - including 100% paid employee medical coverage for full-time employees
  •  Dental Insurance
  •  Vision Insurance
  •  Long and short-term disability
  •  Retirement Plan Options
  •  Paid time off
  •  Paid Holidays 

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.
Visit https://hr.utdallas.edu/employees/benefits/ for more information.
Special Instructions Summary Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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