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Assistant Program Coordinator Jobs (NOW HIRING)

mayinstitute

Assistant Program Coordinator

Salem, MA

$22 - $23/hr

ASSISTANT PROGRAM COORDINATOR (APC) - Adult Residential Program TOWN, MA | Full-Time Grow. Support. Step into leadership. As an Assistant Program Coordinator (APC) , you'll partner closely with the ...

mayinstitute

Assistant Program Coordinator

Boxford, MA

$22 - $23/hr

ASSISTANT PROGRAM COORDINATOR (APC) - Adult Residential Program Full-Time Grow. Support. Step into leadership. As an Assistant Program Coordinator (APC) , you'll partner closely with the Program ...

May Institute

Assistant Program Coordinator

Salem, MA · On-site

$22 - $23/hr

ASSISTANT PROGRAM COORDINATOR (APC) - Adult Residential Program TOWN, MA | Full-Time Grow. Support. Step into leadership. As an Assistant Program Coordinator (APC) , you'll partner closely with the ...

Crossroads

Assistant Program Coordinator

Mesa, AZ

Job Title: Assistant Program Coordinator FLSA: Non-Exempt Reports To: Program Coordinator Status: Full-Time Last Update: 8/20/2024 Company Summary:Crossroads is an Arizona Department of Health ...

Crossroads Inc

Assistant Program Coordinator

Mesa, AZ · On-site

Assistant Program Coordinator FLSA: Non-Exempt Reports To: Program Coordinator Status: Full-Time Last Update: 8/20/2024 Company Summary: Crossroads is an Arizona Department of Health Services ...

May Institute

Assistant Program Coordinator

Boxford, MA · On-site

$22 - $23/hr

ASSISTANT PROGRAM COORDINATOR (APC) - Adult Residential Program Full-Time Grow. Support. Step into leadership. As an Assistant Program Coordinator (APC) , you'll partner closely with the Program ...

May Institute

ASSISTANT PROGRAM COORDINATOR

Barnstable, MA · On-site

$22 - $23/hr

ASSISTANT PROGRAM COORDINATOR (APC) - Adult Residential Program Barnstable , MA | Full-Time Grow. Support. Step into leadership. As an Assistant Program Coordinator (APC), you'll partner closely with ...

Ford Sports Performance

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Administrative Assistant, Program Coordinator

Tukwila, WA · On-site

$22/hr

We are seeking an Administrative Assistant, Program Coordinator to join our team! You will perform clerical and administrative functions, assist in program projects, and coordinate events to drive ...

Ford Sports Performance

Be Seen First

Administrative Assistant, Program Coordinator

Tukwila, WA · On-site

$22/hr

We are seeking an Administrative Assistant, Program Coordinator to join our team! You will perform clerical and administrative functions, assist in program projects, and coordinate events to drive ...

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Assistant Program Coordinator information

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$27K

$54.2K

$92.5K

How much do assistant program coordinator jobs pay per year?

As of May 29, 2026, the average yearly pay for assistant program coordinator in the United States is $54,198.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,000.00 and $63,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Assistant Program Coordinator, and why are they important?

To thrive as an Assistant Program Coordinator, you need strong organizational skills, attention to detail, and a relevant bachelor's degree or equivalent experience. Familiarity with project management software, database systems, and proficiency in Microsoft Office are commonly required, along with any certifications in program or project management. Effective communication, problem-solving abilities, and teamwork are essential soft skills that help manage multiple tasks and stakeholder interactions. These skills and qualities ensure programs run smoothly, deadlines are met, and collaboration leads to successful outcomes.

What are some common challenges faced by Assistant Program Coordinators, and how can they be effectively managed?

Assistant Program Coordinators often encounter challenges such as juggling multiple tasks simultaneously, managing shifting priorities, and communicating with diverse stakeholders. Staying organized through effective time management tools and clear documentation can help handle these demands. Building strong relationships with team members and maintaining open communication channels is also key to ensuring smooth collaboration and addressing issues promptly. Seeking feedback and ongoing professional development can further enhance your ability to navigate the dynamic nature of this role.

What does an Assistant Program Coordinator do?

An Assistant Program Coordinator helps plan, organize, and oversee specific programs or projects within an organization. Their responsibilities often include coordinating schedules, communicating with participants, supporting program staff, and handling administrative tasks. They work closely with Program Coordinators and managers to ensure that programs run smoothly and goals are met. This role requires strong organizational skills, attention to detail, and the ability to work well in a team.

What is the difference between Assistant Program Coordinator vs Program Coordinator?

AspectAssistant Program CoordinatorProgram Coordinator
ResponsibilitiesSupports program activities, assists with planning, and handles administrative tasksManages program operations, oversees projects, and coordinates team efforts
Required CredentialsTypically requires a bachelor's degree; certifications are a plusUsually requires a bachelor's degree; relevant experience may be necessary
Work EnvironmentOffice setting, supporting multiple programsOffice or field setting, with greater responsibility
Usage in IndustryCommonly used in nonprofit, education, and community organizationsUsed across similar sectors with more senior responsibilities

The main difference is that an Assistant Program Coordinator provides support and handles administrative tasks, while a Program Coordinator manages and oversees program activities. The Assistant role is more entry-level, focusing on assisting, whereas the Program Coordinator has more responsibility for planning and execution.

More about Assistant Program Coordinator jobs
What cities are hiring for Assistant Program Coordinator jobs? Cities with the most Assistant Program Coordinator job openings:
What are the most commonly searched types of Program Coordinator jobs? The most popular types of Program Coordinator jobs are:
What states have the most Assistant Program Coordinator jobs? States with the most job openings for Assistant Program Coordinator jobs include:
What job categories do people searching Assistant Program Coordinator jobs look for? The top searched job categories for Assistant Program Coordinator jobs are:
Assistant Program Coordinator jobs near you
Infographic showing various Assistant Program Coordinator job openings in the United States as of May 2026, with employment types broken down into 80% Full Time, and 20% Part Time. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $54,198 per year, or $26.1 per hour.
ASSISTANT PROGRAM COORDINATOR

ASSISTANT PROGRAM COORDINATOR

Supportive Concepts for Families

Lebanon, PA • On-site

Full-time

Posted 23 days ago

Job description

Supportive Concepts for Families, Inc, an Affiliate of Apis Services, is seeking Full-Time Assistant Program Coordinators to oversee a CLA and provide direct support care to our CLA residents in the Lebanon and Myerstown areas. This position will assist individuals in our Residential IDD Program under the 6400 Regulatory Compliance.

Supportive Concepts for Families, Inc. is dedicated to supporting individuals with Intellectual and Developmental Disabilities to live a meaningful day defined in the most independent and fulfilling manner possible. The pillars of our success in serving so many people have been due to dedicating ourselves to the constant effort to ensure the physical and mental health of the individual served, to ensure their safety and the safety of the community they live in and to create opportunities for them to ultimately live a happy life in a manner that they choose.


POSITION STATEMENT:
  • The Assistant Program Coordinator will:
    • Function with autonomy, diplomacy and professionalism within the guidelines established by this organization
    • Function with the highest esteem in dealing with all employees, supervisors, and consumers of this organization
    • Be an advocate for all the policies and protocols of the organization


RESPONSIBILITIES OF THE JOB AND ESSENTIAL ELEMENTS:
  • Ensure a meaningful day for consumers
  • Oversight of 1 CLA
    • Weekly oversight of CLA
    • Always ensure cleanliness of CLA; confirm cleaning charts are being completed
    • Conduct Monthly fire drill
    • Complete Program Oversight as assigned
    • Conduct quality inspections on all shifts
  • Provide assistance with emergencies at the CLA
  • Supervise and direct the work of Residential Specialists to include the following:
    • Medical Appointments/ medication management (in conjunction with the Program Coordinator)
      • Attend all consumer medical appointments
      • Complete requirements to become a Medication Administration Observer
      • Monitor medications for refills and reconcile weekly medications with the PC upon delivery prior to the start of each week
      • Ensure staff administering medications have completed, daily
      • Ensure staff are current in medication administration training
      • Check-in cycle medications (1st check)/ complete medication changes
  • On Call Responsibility
    • Participate in on-call rotation
    • Be accessible via telephone twenty-four (24) hours per day, seven (7) days per week for assigned pod
    • Plan with another Program Coordinator/Assistant Program Coordinator for call coverage if unavailable for calls
  • PART team -
    • Participate in PART team and associated trainings
  • Training
    • Monitor compliance list and inform staff of upcoming training needs
    • Conduct and observe medication practicums for employees
    • Conduct in home orientation and individual specific training for substitute staff at Program Coordinator direction
    • Review Critical Information Book with all employees working in the CLA
    • Provide documentation for all training to the Training Department
    • Complete understanding of applicable regulations, bulletins, and laws
      • Maintain home according to applicable regulations, bulletins, laws, and agency policy
      • Maintain consumer files and records according to regulations, bulletins, laws, and agency policy
      • Maintain staff training according to regulations, bulletins, laws, and agency policy
    • Review all CLA EMR (SETWORKS) documentation daily
      • Elevate any concerns to immediate supervisor
      • Review documentation and ensure completion
      • Follow up with staff regarding any missing documentation
      • Track completion of RS daily chore charts (Day/evening & Awake night)
    • General Supervision
      • Utilize Person Directed Framework/Non-Violent Communication during interactions with consumers and employees
      • Mentor and provide ongoing feedback and indicate areas of improvement regarding job performance
      • Partner with consumers and employees to identify issues and resolve problems
      • Complete accurate and timely employee performance evaluations prior to the due date
      • Report all employee concerns to the Program Coordinator and the Human Resource Department
    • Complete food shopping and maintain food supply in the CLA
      • Elevate any issues/needs to Program Coordinator
    • Monitor proper completion of all required paperwork and SETWORKS documentation; submit all items in accordance with established deadlines,
      • Monitor completion of MARS/ EMAR daily
    • Assist with vehicle training and wheelchair securement training for employees working at the CLA and operating the vehicle
    • Complete expense records for house petty cash and consumer funds based on receipt content and forward to Program Coordinator
    • Ensure that all house and individual funds are managed and maintained safely and properly. Monitor counts of the funds to ensure that they are being completed, daily, as outlined
    • Report CLA maintenance needs/requests
    • Communicate information and concerns to the Program Coordinator
    • Co-facilitate staff meetings
    • Incident Management
      • Report incidents according to the Incident Management policy
    • Respectfully interact with outside agencies (funding entities, case managers, counselors, day programs, employers, family members)
    • Scheduling
      • Assist Program Coordinator with providing explanations regarding time over and time under reports
      • Assist in completing live schedules for assigned home, cover absences, and notify HR of employee absences
      • Fill open shifts to reduce overtime
      • Update live schedules
    • Vehicle maintenance
      • Maintain company vehicles
    • Assist with additional duties relative to the specific CLA as assigned by the Program Coordinator


MINIMUM EDUCATION REQUIREMENTS:
  • High School Diploma or GED
PREFERRED EXPERIENCE
  • One year of experience in human services or related field
  • Knowledge of and ability to work with individuals with mental health diagnoses
  • Excellent communication skills and organizational skills
  • Detail oriented


About Company:

Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Allowing these entities to advance their mission and vision. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterment.

Apis Services, Inc. and affiliate’s provide equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment. All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment.

"Creating a Better Tomorrow... Today"