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Asst Program Coordinator Jobs (NOW HIRING)

May Institute

Assistant Program Coordinator

Salem, MA · On-site

$22 - $23/hr

ASSISTANT PROGRAM COORDINATOR (APC) - Adult Residential Program TOWN, MA | Full-Time Grow. Support. Step into leadership. As an Assistant Program Coordinator (APC) , you'll partner closely with the ...

mayinstitute

Assistant Program Coordinator

Boxford, MA · On-site

$22 - $23/hr

ASSISTANT PROGRAM COORDINATOR (APC) - Adult Residential Program Full-Time Grow. Support. Step into leadership. As an Assistant Program Coordinator (APC) , you'll partner closely with the Program ...

mayinstitute

Assistant Program Coordinator

Salem, MA · On-site

$22 - $23/hr

ASSISTANT PROGRAM COORDINATOR (APC) - Adult Residential Program TOWN, MA | Full-Time Grow. Support. Step into leadership. As an Assistant Program Coordinator (APC) , you'll partner closely with the ...

Crossroads Inc

Assistant Program Coordinator

Mesa, AZ · On-site

Assistant Program Coordinator FLSA: Non-Exempt Reports To: Program Coordinator Status: Full-Time Last Update: 8/20/2024 Company Summary: Crossroads is an Arizona Department of Health Services ...

May Institute

ASSISTANT PROGRAM COORDINATOR

Barnstable, MA · On-site

$22 - $23/hr

ASSISTANT PROGRAM COORDINATOR (APC) - Adult Residential Program Barnstable , MA | Full-Time Grow. Support. Step into leadership. As an Assistant Program Coordinator (APC), you'll partner closely with ...

May Institute

Assistant Program Coordinator

Boxford, MA · On-site

$22 - $23/hr

ASSISTANT PROGRAM COORDINATOR (APC) - Adult Residential Program Full-Time Grow. Support. Step into leadership. As an Assistant Program Coordinator (APC) , you'll partner closely with the Program ...

Crossroads

Assistant Program Coordinator

Mesa, AZ · On-site

Job Title: Assistant Program Coordinator FLSA: Non-Exempt Reports To: Program Coordinator Status: Full-Time Last Update: 8/20/2024 Company Summary:Crossroads is an Arizona Department of Health ...

mayinstitute

Assistant Program Coordinator

Bridgewater, MA · On-site

$22 - $23/hr

ASSISTANT PROGRAM COORDINATOR (APC) - Adult Residential Program South Shore, MA | Full-Time Grow. Support. Step into leadership. As an Assistant Program Coordinator (APC), you'll partner closely with ...

Ford Sports Performance

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Administrative Assistant, Program Coordinator

Tukwila, WA · On-site

$22/hr

We are seeking an Administrative Assistant, Program Coordinator to join our team! You will perform clerical and administrative functions, assist in program projects, and coordinate events to drive ...

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How much do asst program coordinator jobs pay per year?

As of Jun 1, 2026, the average yearly pay for asst program coordinator in the United States is $54,198.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,000.00 and $63,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Assistant Program Coordinator, and why are they important?

To thrive as an Assistant Program Coordinator, you need strong organizational skills, attention to detail, and a background in project or program management, often supported by a relevant degree. Familiarity with project management software, databases, and standard office applications is typically required. Excellent communication, problem-solving skills, and the ability to multitask make someone stand out in this position. These skills and qualities are important for ensuring effective program execution, smooth coordination among stakeholders, and the achievement of organizational goals.

What are some common challenges faced by an Assistant Program Coordinator, and how can they be addressed?

Assistant Program Coordinators often juggle multiple tasks such as scheduling, communication with stakeholders, and tracking project progress, which can make time management a common challenge. Balancing administrative duties with supporting program delivery requires strong organizational skills and adaptability. To address these challenges, it's helpful to utilize project management tools, maintain clear communication channels with team members, and proactively seek feedback from supervisors and participants to improve processes. Collaborating closely with the Program Coordinator and other staff ensures smoother operations and professional growth.

What are Assistant Program Coordinators?

Assistant Program Coordinators are professionals who support the planning, organization, and execution of programs within an organization. They typically work under the supervision of a Program Coordinator or Manager, helping to coordinate activities, manage schedules, communicate with stakeholders, and handle administrative tasks. Their role is vital in ensuring that program objectives are met efficiently and that all logistical aspects run smoothly. They may work in various sectors, such as education, non-profits, healthcare, or corporate settings.

What is the difference between Asst Program Coordinator vs Program Coordinator?

AspectAsst Program CoordinatorProgram Coordinator
CredentialsTypically requires a bachelor's degree, some roles may prefer certifications in project management or related fieldsUsually requires a bachelor's degree; certifications like CAPM or PMP are common but not mandatory
Work EnvironmentSupports program activities, assists with planning and coordination, often in nonprofit, education, or community sectorsLeads program planning, manages projects, and oversees implementation in similar settings
Employer & Industry UsageUsed across nonprofits, government agencies, educational institutions, and community organizationsCommonly employed in similar sectors, often with more responsibility and oversight

The main difference between an Asst Program Coordinator and a Program Coordinator lies in responsibility level. The assistant role supports and assists with program tasks, while the program coordinator manages and oversees program activities. Both roles require similar credentials and work in comparable environments, but the program coordinator typically has greater leadership duties.

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Asst Program Coordinator jobs near you
ASSISTANT PROGRAM COORDINATOR

ASSISTANT PROGRAM COORDINATOR

Supportive Concepts for Families

Reading, PA • On-site

Full-time

Posted 2 days ago

Job description

Supportive Concepts for Families, Inc, an Affiliate of Apis Services, is seeking Full-Time Assistant Program Coordinator to oversee our CLAs and provide direct support care to our CLA residents in the Birdsboro area. This position will assist individuals in our Residential IDD Program under the 6400 Regulatory Compliance.

Supportive Concepts for Families, Inc. is dedicated to supporting individuals with Intellectual and Developmental Disabilities to live a meaningful day defined in the most independent and fulfilling manner possible. The pillars of our success in serving so many people have been due to dedicating ourselves to the constant effort to ensure the physical and mental health of the individual served, to ensure their safety and the safety of the community they live in and to create opportunities for them to ultimately live a happy life in a manner that they choose.


POSITION STATEMENT:
  • The Assistant Program Coordinator will:
    • Function with autonomy, diplomacy and professionalism within the guidelines established by this organization
    • Function with the highest esteem in dealing with all employees, supervisors, and consumers of this organization
    • Be an advocate for all the policies and protocols of the organization


RESPONSIBILITIES OF THE JOB AND ESSENTIAL ELEMENTS:
  • Ensure a meaningful day for consumers
  • Oversight of 1 CLA
    • Weekly oversight of CLA
    • Always ensure cleanliness of CLA; confirm cleaning charts are being completed
    • Conduct Monthly fire drill
    • Complete Program Oversight as assigned
    • Conduct quality inspections on all shifts
  • Provide assistance with emergencies at the CLA
  • Supervise and direct the work of Residential Specialists to include the following:
    • Medical Appointments/ medication management (in conjunction with the Program Coordinator)
      • Attend all consumer medical appointments
      • Complete requirements to become a Medication Administration Observer
      • Monitor medications for refills and reconcile weekly medications with the PC upon delivery prior to the start of each week
      • Ensure staff administering medications have completed, daily
      • Ensure staff are current in medication administration training
      • Check-in cycle medications (1st check)/ complete medication changes
  • On Call Responsibility
    • Participate in on-call rotation
    • Be accessible via telephone twenty-four (24) hours per day, seven (7) days per week for assigned pod
    • Plan with another Program Coordinator/Assistant Program Coordinator for call coverage if unavailable for calls
  • PART team -
    • Participate in PART team and associated trainings
  • Training
    • Monitor compliance list and inform staff of upcoming training needs
    • Conduct and observe medication practicums for employees
    • Conduct in home orientation and individual specific training for substitute staff at Program Coordinator direction
    • Review Critical Information Book with all employees working in the CLA
    • Provide documentation for all training to the Training Department
    • Complete understanding of applicable regulations, bulletins, and laws
      • Maintain home according to applicable regulations, bulletins, laws, and agency policy
      • Maintain consumer files and records according to regulations, bulletins, laws, and agency policy
      • Maintain staff training according to regulations, bulletins, laws, and agency policy
    • Review all CLA EMR (SETWORKS) documentation daily
      • Elevate any concerns to immediate supervisor
      • Review documentation and ensure completion
      • Follow up with staff regarding any missing documentation
      • Track completion of RS daily chore charts (Day/evening & Awake night)
    • General Supervision
      • Utilize Person Directed Framework/Non-Violent Communication during interactions with consumers and employees
      • Mentor and provide ongoing feedback and indicate areas of improvement regarding job performance
      • Partner with consumers and employees to identify issues and resolve problems
      • Complete accurate and timely employee performance evaluations prior to the due date
      • Report all employee concerns to the Program Coordinator and the Human Resource Department
    • Complete food shopping and maintain food supply in the CLA
      • Elevate any issues/needs to Program Coordinator
    • Monitor proper completion of all required paperwork and SETWORKS documentation; submit all items in accordance with established deadlines,
      • Monitor completion of MARS/ EMAR daily
    • Assist with vehicle training and wheelchair securement training for employees working at the CLA and operating the vehicle
    • Complete expense records for house petty cash and consumer funds based on receipt content and forward to Program Coordinator
    • Ensure that all house and individual funds are managed and maintained safely and properly. Monitor counts of the funds to ensure that they are being completed, daily, as outlined
    • Report CLA maintenance needs/requests
    • Communicate information and concerns to the Program Coordinator
    • Co-facilitate staff meetings
    • Incident Management
      • Report incidents according to the Incident Management policy
    • Respectfully interact with outside agencies (funding entities, case managers, counselors, day programs, employers, family members)
    • Scheduling
      • Assist Program Coordinator with providing explanations regarding time over and time under reports
      • Assist in completing live schedules for assigned home, cover absences, and notify HR of employee absences
      • Fill open shifts to reduce overtime
      • Update live schedules
    • Vehicle maintenance
      • Maintain company vehicles
    • Assist with additional duties relative to the specific CLA as assigned by the Program Coordinator


MINIMUM EDUCATION REQUIREMENTS:
  • High School Diploma or GED
PREFERRED EXPERIENCE
  • One year of experience in human services or related field
  • Knowledge of and ability to work with individuals with mental health diagnoses
  • Excellent communication skills and organizational skills
  • Detail oriented


About Company:

Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Allowing these entities to advance their mission and vision. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterment.

Apis Services, Inc. and affiliate’s provide equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment. All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment.

"Creating a Better Tomorrow... Today"