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Assistant Education Program Coordinator Jobs (NOW HIRING)

Mayo Clinic

Education Program Coordinator

Phoenix, AZ · On-site

... programs. Is a key member of the education leadership team. Assists in supervision and gives ... Oversees the coordination of the recruitment, orientation and graduation processes; facilitates the ...

Mayo Clinic

Education Program Coordinator

Jacksonville, FL · Hybrid

$24.55 - $35.65/hr

... programs. Is a key member of the education leadership team. Assists in supervision and gives ... Oversees the coordination of the recruitment, orientation and graduation processes; facilitates the ...

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Education Program Coordinator

Boston, MA

Massgeneralbrigham
See more jobs at Massgeneralbrighamexternal

Full-time

Medical, Dental, Vision, Retirement

Re-posted 2 days ago

Key responsibilities

  • Coordinate and manage medical education programs, including organizing educational events and ensuring compliance with accrediting bodies.

  • Serve as the primary point of contact for visitors, onboarding them and monitoring compliance with institutional requirements.

  • Oversee operational management of CME programs and trainee lecture series, including supporting course directors and managing related logistics.

Mass General Brigham rating

8.0

Company rating: 8.0 out of 10

Based on 349 frontline employees who took The Breakroom Quiz

90th of 898 rated healthcare providers

Job description

Site: Mass General Brigham Incorporated


Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.


Job Summary

Responsible for coordinating and managing medical education programs by fostering relationships with healthcare providers, such as physicians, nurses, and other clinical professionals, to facilitate their professional development and ensure the organization offers high-quality educational opportunities.
Essential Functions
-Collaborate with internal stakeholders, such as medical staff, department heads, and education committees, to identify educational needs and develop comprehensive medical education programs.
-Establish and maintain relationships with healthcare providers to understand their educational needs and promote participation in the organization's programs.
-Organize and manage educational events, including scheduling, venue selection, logistics coordination, and securing necessary resources (e.g., speakers, audiovisual equipment, materials).
-Ensure that the organization's educational programs meet the requirements of accrediting bodies and regulatory agencies responsible for CME.
-Develop marketing strategies and materials to promote medical education programs to healthcare providers.
-Collect feedback from participants, instructors, and stakeholders to assess the effectiveness and impact of educational programs.


Qualifications

Description:

Under the direction of the MGB Pathology Director of Education and the Senior Manager, theEducationProgram Coordinatoris responsible fortheday-to-dayoperations, onboarding and management of visitors (observers and non-employee researchers) in the Department of Pathology. Theeducationprogram coordinatorisalsoresponsible forthe operational management of thevarious CME programsand trainee lecture seriesin the Department of Pathology.

Principal Duties and Responsibilities:

In collaboration with thedirector and MGB Pathology Education team members, theProgramCoordinatoris responsible for

  • Oversee observerprocessbyscheduling all observers and non-employee researchers and monitoringandfairly adjudicatingrequests from faculty and visitors following MGB Pathology Education Office Visitor guidelines.
  • Serves asprimarypoint of contact for all visitors to the department.
  • Onboardsall visitorsby collecting required documents,facilitatingvisasand paymentfrom the visitor(when applicable).
  • Ensuresvisitors areclearedand approvedby Occupational Health andSponsored Staff Office.
  • Monitors visitor compliance with all institutional requirements such as HealthStream trainings andcompliance with MGB vaccination requirements.
  • Serve as administrator for Pathology Grand Roundsand otherresidency and fellowship lecture series,working with the MGB CPD office tosubmitrequired documents toachieve ACCMECME credit for each conference.
  • Provideoverall direct support to theCourseDirectors as needed
  • Assistswith special projects as directed.
  • Performs duties with minimal supervision.

QUALIFICATIONS:

  • Associate's degree isrequired;Bachelor'spreferred
  • Work experience2-3years in the following areas: Graduate Medical Education, Hospital or Healthcarestronglypreferred.
  • Excellent interpersonal,oraland written communication skills.
  • Excellent critical thinking and time management skills.
  • Astute attention to details, commitment to accuracy and integrity of all data, reports, and communications.
  • Ability to work independently, take initiative and work in fast pace, team environment as well ashave the ability toexercise decision-making skills, to prioritize workload and to manage multiple complex and concurrent projects and tasks assigned to the Senior Program Coordinator.

Requirements:
With the increasing scope and complexity of program requirements and documentation, theEducationProgramCoordinatormust have excellent organizational skills, effective analytical skills and have an ability to exercise independent and sound judgment. Must be able to triage multiple priorities and meet deadlines in a complex environment with multiple interruptions. Excellentcommunicationsskills are essential, including verbal, written, and computer communication abilities. Strong critical thinking, problem-solvingand attentiveness to detailrequired. This individual will be interacting with a variety of staff at many levels, often dealing with confidential information and strong interpersonal skills are critical. Mustpossessexcellent computer skills including MS Word, Excel, and Outlook. Experience with web authoring would be helpful. Knowledge of, or ability to learn other software programs, especially GME New Innovations, hospital specific software (i.e.,WorkDayand Beeline), and other database management programs as necessary (i.e.ERAS, ADS).Knowledge of basic financial analysis and budget processeshelpful.


Additional Job Details (if applicable)

Department - MGH Pathology Education

Schedule: Monday-Friday 8am - 4:30pm| Onsite| Hybrid after 90day of training

Benefits: Medical, Dental, Vision, 403b retirement plan, tuition reimbursement, discounted MBTA pass & more!

Please note that this position does not support sponsorship for employment visa status or work authorization programs, including OPT and STEM OPT. Therefore, candidates requiring employment authorization through these programs are not eligible for consideration.


Remote Type

Hybrid


Work Location

399 Revolution Drive


Scheduled Weekly Hours

40


Employee Type

Regular


Work Shift

Day (United States of America)


Pay Range

$22.22 - $31.71/Hourly


Grade

4


At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.


EEO Statement:

0100 Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.


Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

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