Administrative Assistant Bookkeeper Jobs in Reno, NV

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Full Time Finance Sparks, NV, US

3 days ago Requisition ID: 5118

Salary Range: $25.00 To $27.00 Hourly

Looking for career opportunities, an employer who develops their people, a place to make your mark? If so, we are looking for you. Since our founding in the early 1990s, MEI Rigging & Crating has grown into one of the largest providers of rigging, machinery moving, millwrighting, mechanical installation, industrial storage, crating, and export packing services in the United States. Our day-to-day operations are guided by our shared values of integrity, respect, professionalism, safety, commitment, and results and this has positioned us to provide exceptional service to customers of all sizes ranging from Aerospace, Automotive, Construction, Data Center, Food Processing, Healthcare, Manufacturing, Pharmaceutical, and Institutional companies to every industry in between. Our people are our best asset, and we invest in training, support, and providing the proper tools needed to succeed. If you are looking to be a part of a great team.

The Regional Office Accounting Administrator performs multiple tasks and supports general office operations to help ensure that all areas are working efficiently. Primary responsibility is the efficient operation of the regional office site by supporting the coordination of accounting administration and operational functions at the direction of Regional Office Accounting Manager.

• Works collectively with Regional Accounting Manager & Accounts Payable (AP):
  • Proper and timely processing of vendor invoices and submittal to Corporate AP for remittance
  • Obtaining proper information required for new vendor set up and MEI credit approval with new vendors including understanding of insurance and 1099 MISC compliance and requirements
  • Performing reconciliation and retention of employee credit card transactions and documentation per processes
  • Entry into accounting systems for item receipts of purchases materials and services
  • Communicate and follow up with vendors on discrepancies
  • Creating purchase requisitions/orders at the request of Regional Office Management for job related materials and services
  • Code vendor Purchase Orders with appropriate GL account/location and note adjustments as needed
  • Track and resolve open Purchase Orders, complying with Purchasing Policies, Processes and Procedures
• Works collectively with Regional Accounting Manager & Accounts Receivable (AR):
  • Review AR aging to ensure compliance and initiate collection efforts
  • Maintain accounts receivable customer files and records
  • Proper processing and delivery of customer invoices including retention of customer job file and invoice per process
  • Assist with month end closing responsibilities and comply with deadlines
  • Handling of cash receipts per policy including Merchant processing of AR credit cards
  • Collecting new customer information such as credit applications, W-9 and submitting to Corporate AR for determination of credit terms and entry
• Provides general office administrative support by:
  • Assist with ordering of office, janitorial, and kitchen supplies utilizing company purchasing processes
  • Provide primary front office reception, including receiving and transferring incoming calls and greeting and directing visitors
  • Handling and processing of incoming mail
  • General clerical duties including copying, scanning, and filing of vendor and customer records
  • Other tasks as assigned

• High school diploma (or G.E.D)
• Minimum of two (2) years of recent successful office accounting (Accounts Receivable, Accounts Payable, Bookkeeper) experience is preferred but not required
• Minimum of two (2) years recent experience with accounting software is preferred but not required

• Embraces our Values, Vision, Mission and Company Culture
• Excellent communication skills with a spirit of customer service
• Ability to maintain a high level of accuracy in preparing and entering information
• Strong computer skills
• High level of confidentiality - safeguarding vendor and customer information
• Strong organizational, detail-oriented, and multi-tasking skills
• Excel and data entry skills
• Excellent written and oral communication and interpersonal skills with internal and external stakeholders
• Organizational, detail oriented and multi-tasking skills
• Demonstrated ability to work under deadlines and timeframes effectively with a customer service demeanor

Standard office environment including work at a computer terminal. Work involves extended periods of sitting, occasional walking and lifting up to 10 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work with a Top-of-Mind Awareness for the safety of yourself and everyone at the job site. Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI’s customers have come to expect.

Disclaimer: This job description is intended to summarize the type and level of work performed by the Accounting Admin and is not an exhaustive list of duties, responsibilities, and requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary.

Company Benefits: MEI Rigging & Crating provides a dynamic and friendly work environment, challenging and rewarding career opportunities, a highly competitive salary and an extensive benefits package that includes Medical/Dental/Vision Coverage, Life & Disability Insurance, Retirement Benefits, Paid Time Off, Holidays, Employee Assistance Program, Referral Program

MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.

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Full-time, Non-Exempt/Hourly position