Accounts Payable Data Entry Jobs (NOW HIRING)

CAMDEN CITY SCHOOL DISTRICT

Senior Manager of Accounts Payable

Position Summary

The Senior Manager of Accounts Payable will process documents through the finance system to generate payments to vendors and record accounting information for the district (e.g. data entry for accounts payable, cash receipts, journal entries, budgets, etc.).

Requirements:

• Bachelor's degree in accounting, finance or related field
• At least 5 or more years of previous work experience in an accounting, bookkeeping or similar position, preferably working in settings that serve low-income students and communities
• Familiarity and experience with online accounting and bookkeeping software systems
• Experience and familiarity with compiling and analyzing data to drive decision-making
• Required criminal history background check, physical and proof of U.S. citizenship or legal resident alien status
• A valid Driver's license as well as current insurance and a vehicle with valid registration

Core Responsibilities

Major responsibilities of the role include, but are not limited to:

• Supervise and evaluate related payables personnel, as appropriate.
• Support the School Business Administrator to ensure the cash management functions are strong and can meet the goals and objectives of the school finance office.
• Support and lead the District's annual audit for all areas related to accounts payable.
• Prepare and submit the District's monthly bill list for board approval and payment.
• Oversee and manage the processing of various payments including:
  • monthly accounts payable checks
  • general ledger checks
  • positive pay and other related payments applicable to the payable's functions
• Oversee the updating and maintenance of all accounts payable data with accuracy, consistency, quality, and integrity.
• Manages the submission of our TCC application with the IRS for the 1099 process when necessary.
• Manages the TIN Matching application with the IRS and assists with the submission of any updates when necessary.
• Manage and execute on the yearly MISC 1099 processing through the IRS FIRE System.
• Monitor all accounts payable activities and program components to ensure compliance with established administrative policies and procedures.
• Oversee all aspects of the accounts payable functions including but not limited to matching purchase orders to invoices, regular data entry of invoices into the district's online tracking system according to department policies and deadlines.
• Identifies gaps and problem areas within the current system of accounts payable; develops key processes and systems that ensure these gaps and problem areas are resolved in a timely manner and with the highest integrity.
• Ensures that quality checks of data are conducted regularly and maintains the necessary backup documentation.
• Oversee and ensures the prompt disbursement of payments to all vendors; thereby ensuring discounts and avoiding late payment penalties for the district related to the accounts payable process.
• Executes on sound accounts payable procedures, including researching and processing stop payments as appropriate.
• Maintains strong, productive working relationships with vendors and staff, grounded in providing outstanding customer service to all stakeholders.
• Reconciles accounts payable related accounts, for all departments and teams as required (e.g., non-public schools, tuition schools, etc.,)
• Assists, as needed, with end of month closing via journal entries and reconciliations.
• Assists with cash flow forecasting projections for expected vendor payments, as appropriate.
• Maintains a procedure manual of accounts payable tasks as a guide for backup assistance when necessary and to codify strong systems and processes to support this work.

The Senior  Manager of Accounts Payable may also take on other tasks and responsibilities as assigned by the School Business Administrator and/or designee.

Core Competencies

An ideal candidate for this role will demonstrate the following and/or have experiences with:

• Excellent interpersonal skills with a wide variety of audiences.
• Integrity and clarity in all communications and interactions.
• Strong problem-solving and project management skills.
• Exceptional organizational skills and attention to detail.
• Strong oral and written communication skills and interpersonal and teamwork skills.
• Flexible, optimistic approach; committed to overcoming challenges; comfortable with change and ambiguity.
• Ability to work independently and manage multiple responsibilities simultaneously.
• Demonstrated ability to learn quickly and take initiative.
• Fluency in all Microsoft Office applications like Word, Excel, Outlook, PowerPoint and basic Web browsers and searches.
• Building and cultivating relationships with a wide variety of internal and external stakeholders.
• Desire to grow professionally and seek out new opportunities to learn.
• Commitment to the success of all Camden students; specifically to raising the academic achievement of children in high- poverty communities.
• Ability to thrive in a fast-paced and achievement - oriented environment.
• A willingness to go above and beyond, to do whatever it takes to achieve strong results.

Physical Demands:
The following physical demands are representative of those required to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.

While performing the duties of this job, the employee must be able to:

• Sit, stand, walk, speak, and hear for extended periods for various tasks.
• Use hands and arms to reach, handle, and operate tools, computers, or controls.
• Lift and carry items necessary for job performance.
• Use close, color, peripheral, and depth vision, and adjust focus as needed.

Environmental Demands:

The following environmental conditions are representative of those an employee may encounter while performing the essential functions of this position.

• Possible exposure to a range of childhood and adult illnesses.
• Occasional exposure to varied weather conditions.
• Work performed in heated, air-conditioned, ventilated facilities.
• Moderate too high at times, noise level especially during school hours, assemblies or events.
• Frequent interruptions from calls, walk-ins and urgent requests.
• Possible exposure to cleaning agents, instructional materials, and equipment-related chemicals.

Terms of Employment

Twelve-month position. Salary, benefits, and conditions of employment shall be in accordance with Board policy and applicable employment agreements.

Evaluation

Performance shall be evaluated annually in accordance with Board policy, administrative regulations, and district leadership evaluation procedures.

Reports To: Assistant Business Administrator

Work Year: Twelve (12) Months

Classification: Non-Affiliated Administrator (or Confidential/Managerial as applicable to district structure)

Minimum Starting Salary: $105,000.00

Maximum Starting Salary: $130,000.00

Residency Requirement

Under New Jersey's "New Jersey First Act" (N.J.S.A. 52:14-7), all employees of New Jersey public school districts must maintain bona fide New Jersey residency as a condition of employment. Candidates must already reside in New Jersey or establish residency within the required timeframe after hire. Current employees who were hired on or before September 1, 2011 are exempt from this requirement and may continue to reside outside the state. In limited circumstances, applicants may request a residency waiver through the state's Employee Residency Review Committee if they can demonstrate critical need or hardship; approval is not guaranteed.

THE CAMDEN CITY SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER 

(Pending availability of funds and Superintendent's approval)