Accounting Admin Support

We are seeking applicants for an Accounting Administrative Support position.

This role is not a usual office role, in that the office is located in a warehouse. Heavy filling of invoices/documents. Customer service is not needed. Heavy on filing and AR/AP. Candidate would work through our agency, with the great possibility of being hired on after several months of consistent and great work experience.

Monday - Friday. Flexible hours between 7AM to 5:30PM (40-45 hours a week).

Responsibilities include (but not limited to):

• Sales (AR)
  • Verifying sales invoices, special charges, and identify discrepancies
  • Create PDF copy of invoices for digital files and email customers daily
  • Heavy filing for sales invoices and AR payments
• Purchasing (AP)
  • Tracking LTL and ground shipments for sales orders
  • Match BOL with freight invoices
  • Create PDF copy of freight invoices for digital files
  • Heavy filing for freight invoices and AP payments
• Electronic file management

What your day will look like:

• Heavy Excel experience is needed, approximately 2+ hours daily in Excel (must pass a excel test)
• Scanning, creating PDF's. emailing invoices, uploading PDF's to data files - 4 hours daily
• Processing and filing paper copies of invoices, freight bills, AP and miscellaneous documents is another 2 hours daily.

Qualifications:

• Proven experience as an Filing Clerk, Accounting Assistant, Data Management or in a similar role. (3 years preferred
• Thrives in backrooms filing cabinets.
• Strong organizational and time-management skills.
• Detail-oriented with a high degree of accuracy in work.
• Ability to work independently and collaboratively in a team environment.
• Excellent communication skills, both written and verbal.

Above and Beyond:

• Excel proficiency and advanced understanding of AR/AP.
• Understanding of freight and invoices.