Finance and Operations Associate - 19986

Finance and Operations Associate- TalentZok 

OVERVIEW  

Are you looking for a new career opportunity with an exciting company?! Then we've got the right team for you! In this role, you're responsible for the duties listed below.  

Immediate opening for a Finance and Operations Associate in San Diego, CA who possesses:  

• Bachelor's of Business Administration 
• 2-3 years of experience in Operations or Supply Chain.
• Exposure to AP/AR, experience with Quickbooks  

Email resumes to trent@talentzok.com or call 858.376.5078 

FULL DESCRIPTION: 

The selected candidate will be responsible for: 

• Communicate daily outgoing shipment information to customers and assist customers in troubleshooting customs clearance delays for outgoing international shipments 
• Monitor incoming international customer shipments through customs clearance and troubleshoot any delays that occur 
• Assist the Director of Operations in keeping the company Enterprise Resource Planning (ERP) software up to date by entering and updating, on a daily basis, client purchase orders, scheduling information, and inventory status 
• Serve as redundancy for the Logistics & Administrative Specialist (who primarily handles client shipments) when he or she is out of the office by being fully trained in and capable of executing international shipments using FedEx, UPS, and DHL, preparing customs paperwork, and carefully packaging shipments 
• Attend senior personnel meetings as needed to document discussions, capturing lessons learned and identifying action items and entering them into task lists and project management software 
• Review all bills and invoices for accuracy and make sure that the relevant charges are classified in the appropriate expense categories 
• Gather electronic timesheets from all employees on a timely basis and check for their accuracy and completeness 
• Execute electronic transfer from the company time keeping software to QuickBooks before the monthly accounting review with the company's outside accountant 
• Regularly collect and organize credit card receipts from all employees and review all receipts to ensure that the charges are classified in the appropriate expense categories 
• Enter and reconcile accounting receipts for all employee credit cards before the monthly review with the company's outside accountant 
• Regularly, and in an organized and timely fashion, file all Company financial records, including credit card receipts, time sheets, expense reports, paid invoices, etc. Promptly follow up with vendors or employees for missing receipts or other needed paperwork 
• Provide support in preparation for monthly and annual closings with the company's outside accountant 
• Process and review domestic and international travel and expense reports on a timely basis, ensuring compliance with company policies
• Promptly process and issue purchase orders using the Company's ERP system for various items needed to support the processing floor, manufacturing operations, and general facility needs 
• Purchase items, including technical equipment or components, as needed, interacting with vendors and following up as necessary 
• Gather information, obtain quotes, and recommend a chosen vendor for the purchase of major items, the shipment of certain pieces of machinery, or performance of certain office work: e.g. office upgrades or repair work, carpet cleaning services, or purchasing a new piece of office equipment 
• Support the company's manufacturing department with inventory planning and supply chain management efforts 
• Update tracking spreadsheets in Excel quarterly after inventory hard counts have been performed to provide to management for analysis
• Periodically review Company's printed marketing materials (e.g. website, brochures, business cards, holiday cards) and make suggestions for improvements of existing materials or introduction of new materials and make sure there are sufficient supplies on hand at all times 
• Help update and maintain the Company website, e.g. adding new Team members, updating News section, posting new job openings, etc. 
• Maintain inventory of apparel items stocked for employees and vendors and order new and existing products as needed 
• Help select gifts for Company clients and manage the Company's brand as reflected in the “look and feel” of our products, product packaging, user guidelines and instructions, spec. sheets, etc. 
• Help update the Company's Employee Handbook, which contains information regarding the company's policies and various benefits (medical insurance, dental insurance, 401(k) Plan, 125 Flexible Spending Account, etc.) 
• Support recruiting by screening candidate resumes, organizing interviews and associated travel, revising job descriptions, placing postings, and registering for career fairs 
• Regularly organize company events to help build team spirit and maintain good morale including a monthly event such as a barbecue or a team lunch/dinner event or go-karting event, Christmas dinner, employee work anniversary celebration, etc.

Salary Range: $67k-$80k/yr 
For immediate and confidential consideration, please email your resume to trent@talentzok.com or call 858.376.5078. More information can be found at www.talentzok.com