Accounts Receivable Coordinator- Regular Part-time

Job Scope This position will support Le Jardin Academy’s student billing, accounts receivable and cash receipts processes.  This position will also explore opportunities for improvement, system implementation, and excellent customer service.

 Essential Duties and Responsibilities

•  Acts as the primary contact for students, parents, faculty, staff and other parties concerning student tuition accounts and incoming payments

• Maintain student accounts through timely posting of all charges and discounts in tuition management software system

• Deposit cash receipts and perform accurate recording of receipts in accounting software system

• Reconciliation of unrestricted and restricted giving

• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted

• Perform month-end procedures to ensure completeness and accuracy of income and receivables

• Process refunds and returned checks

• Assist with the collection of past due accounts

• Petty cash management and reconciliation

• Vault management

• Update and maintain cash receipts policies and procedures

• Assist with annual compliance and financial audits as necessary

• Protects organization's value by keeping information confidential

• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks

• Perform other related duties as assigned

Performance Expectations

• Ability to listen and take direction well

• Responds promptly, positively, and appropriately to requests for assistance or service by Supervisor or others with professionalism and calm demeanor

•  Is a team member, willing to work effectively, cooperatively and collaboratively with others and to share own expertise for the benefit of the school

• Performs work with a high degree of quality and competency

• Projects a positive, helpful and professional demeanor in working with others

•  Possesses good interpersonal and communication skills with students as well as adults

•  Acts as a role model when interacting with students

•  Uses tact and diplomacy at all times

• Maintains a consistent record of job completion and follow through

•  Ability to work in an environment that has many interruptions and multiple demands

• Absenteeism and tardiness disrupt workflow and service and can cause undue hardship on fellow employees. Regular and timely attendance each workday is an essential condition of employment

•  Observes and abides by Le Jardin Academy’s employment policies, acceptable conduct guidelines and established procedures, operational work protocols, and safety procedures

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

• Bachelor’s degree in Accounting and/or relevant experience

• 3-5 years proven working experience in accounts receivable or relevant field

•  Strong attention to detail and confidentiality

 Physical requirements

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is: 

• Regularly required to use hands and fingers to handle, feel or operate objects, tools or controls

•  Regularly required to reach with hands and arms.

• Frequently required to stand, talk and hear

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee regularly works in an office setting.