Administrative Assistant
- $39 Yearly
- Temporary
Title - Administrative Assistant Specialist
3 month contract with extension possibility
$38.59 per hour plus full benefits
On-site / Hybrid
● Schedule, coordinate and attend various meetings as needed.
● Support the H&S Department Head and managers as requested. Follow up on outstanding items for quick resolution.
● Support H&S groups with scheduling, meeting minutes, database support, maintenance requests and tracking, recharge activity and customer support.
● Coordinate administrative requests.
● Provide support at location including filing and archiving, mail and package distribution, light housekeeping, maintenance of office supplies and copier/printer needs. Provide support to division staff as needed.
● Provide backup to Health Services Clinic Reception.
● Communicate effectively with internal staff as well as Berkeley Lab staff and external contacts.
● Interact with EHS Administrative staff in meetings and on committees or teams for process and procedure improvement and knowledge exchange.
Skills required:● Relevant administrative and clerical experience, including demonstrated ability to work under minimal supervision.● Excellent customer service orientation with demonstrated experience working in a complex organization.
● Demonstrated ability to comprehend and analyze a variety of customer, operational, and administrative requirements or issues, and execute tasks or propose solutions to meet deliverables, deadlines, and milestones.
● Demonstrated computer skills including advanced knowledge in Microsoft Word, Excel, PowerPoint, Google Suite, Smartsheet, and other software as needed to complete tasks.
● Organizational skills sufficient to independently determine priorities and ensure completion of actions in a timely fashion, often in a dynamic environment of competing priorities.
● Excellent communication skills, both verbal and written, to interact effectively and diplomatically with a broad range of personnel including staff members, visitors, and external contacts.
● Strong attention to detail with ability to create accurate and thorough work products.
● Ability to maintain a calm and composed demeanor, exercising sound professional judgment and absolute discretion in order to effectively address any customer requests or sensitive issues.
● Must be able to perform the physical requirements of this position. Specifically, must be able to sit and perform computer-related functions for up to 8 hours per day including data entry, business correspondence, document management, research, calendaring, and taking/preparing meeting minutes, and other duties as assigned.
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