Accounts Payable and Properties Specialist

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ESSENTIAL JOB FUNCTIONS:

Accounts Payable/General Accounting

• Takes ownership of the accounts payable process, including matching invoices to purchase orders, verifying general ledger coding and remitting payment to vendors.
• Creates and updates Excel spreadsheets to analyze various utilities invoices and checks for reasonableness
• Reconciles certain accounts payables accounts.
• Processes and posts daily cash receipts, ensuring proper allocation.
• Prepares year-end accrual journal entries, creates year-end audit work papers and assists with the annual audit.

Properties (with Properties & Procurement Manager’s oversight)

• Maintains tenant master file with Properties and Procurement Manager’s approval.

• Assists in new and supplemental lease set-up in computer software.

• Coordinates tenant and Authority utility responsibility transfers and tenant insurance/letter of credit/audit compliance requests.

• Maintains tenant insurance certificate listing and is proactive in obtaining updated certificates.

Other

• Rotates with other staff to provide breaks and coverage for receptionist

• Maintains a secure workstation, confidentiality and creates backups as needed.

• Performs other duties as assigned and necessary.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Working knowledge of Generally Accepted Accounting Principles (GAAP).

• Excellent communication and interpersonal skills.

• Detail-oriented and maintains highest level of confidentiality.

• Conveys a pleasant, cheerful, positive and professional image to employees, Board Members and visitors.

• Team player who collaborates effectively with employees, managers and executives.

• Demonstrates initiative and solves problems.

• Works independently, sets priorities, manages time and meets deadlines.

• Easily adapts to a wide variety of work activities and changing environments.

• Experience with or ability to learn JD Edwards Enterprise One software.

EDUCATION AND EXPERIENCE

• Associates Degree in Accounting, Finance or Business and/or a minimum of 3 years practical accounting experience.
• Equivalent combination of education and/or experience.
• Intermediate to expert ability using Microsoft Office programs, or the willingness to learn the Microsoft Office Suite.

We have a competitive benefit package to include a matching 401(k) plan, available 457 plan, medical, free dental, vision, paid vacation and sick time, ten paid holidays and much more.