Accounts Payable Representative

SUMMARY

Responsible for the compiling and administering of amounts owed by the company to vendors, suppliers, or other organizations/individuals. Emphasis of this position includes the monitoring and maintaining the payment of transaction records, invoices, manual checks, and other accounts. Develops and maintains a productive working relationship with company vendors and suppliers. Prepare, examine, or analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to standard accounting principles.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Collect, manage and compare vendor invoices to the corresponding material receipts in the Syspro software system
• Prepare and process manual check requests
• Process DSSA, Inc. employee expense reports in the Syspro software system and code each report by the appropriate account
• Calculate and determine the appropriate sales tax status for vendor invoices
• Prepare estimated weekly check runs for management approval
• Prepare, print and mail weekly checks
• Respond to various vendor inquiries regarding payment status
• Review and detect any invoice and payment discrepancies and provide the most viable solutions
• Prepare and accurately process wires and ACH payments through bank web-based systems
• Perform day-to-day administrative tasks such as maintain information files, process paperwork, sort mail, file paid invoices, etc.

EDUCATION and/or EXPERIENCE

Minimum educational experience requires a high school diploma. A Bachelor’s degree in Accounting, Finance, Economics, Business Administration, or other closely related field highly preferred. Minimum experience required of 3 years in an accounts payable function. Experience in a multi-business unit manufacturing environment highly preferred. Experience utilizing financial software similar to Syspro is a plus.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

The individual must be able to demonstrate strong understanding of federal regulations related to global financial accounting applications as well as accounting policy and procedures. Project management skills are a plus. Ability to problem solve and work effectively with all levels of employees and management in a team oriented environment. Working knowledge of Syspro or other ERP-based accounting system is highly preferred. In addition, the individual must be able to understand, analyze, and effectively interprets financial information. Proficiency in Microsoft Applications (Word, Excel and PowerPoint) with an emphasis on spreadsheet and PowerPoint presentation preparation. The individual must have excellent communication skills, organization skills as well as be detail oriented. Must also be able to effectively prioritize the workload be detailed oriented. This position also requires the ability to understand all policies, procedures, instructions, rules and regulations associated with this position, which are written in English.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Must be able to read, comprehend and interpret policies, laws and federal regulations.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Lighting and temperature as required for an office environment. High level of visual strain occasionally required due to detail attention necessary for confidential reports, high volumes of written documents, and extended computer use. Appropriate safety equipment required in designated areas. The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to move throughout the facility, traverse within office and production areas, communicate with others, and detect or exchange information or ideas. The employee occasionally is required to perform functions which require the manual operation of general office productivity equipment as well as the ability to place, reach, detect, ascend/descend, and position self to navigate within confined working spaces. The employee is frequently required to remain in a stationary position. The employee must occasionally move or transport up to 25 pounds. Specific vision abilities required by this job include close inspection, identification of objects from a distance, color determination, peripheral detection, depth judgment, and the ability to identify details in varying conditions.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.