Facilities Coordinator

Are you looking for a career and not just a job? Do you want to be an integral part of a dynamic team? Do you want to have duties and responsibilities that matter? If so, look no further!

Why Work for Us?

We are an established and growing company in search of qualified and experienced candidates for great opportunities within the organization.

Who We Are

Micro Quality Calibration was founded in 1978 and is an A2LA ISO/IEC 17025-2017 Accredited Metrology laboratory specializing in calibration, repair, testing, First Article Inspection, and sales (162 lines) of precision measurement and test instruments (In-house, On-site, and Mobile Calibration Laboratory). MQC continues to be at the forefront of the Metrology industry in capabilities/disciplines offered to its customers.

Our customer base includes small business owners to the giants of Aerospace, Defense, Medical, Electrical, Automotive, and Communications Industries. If you are motivated and enjoy working within a challenging work environment, then this is the job for you.

What You Will Do:

Office Administrator Responsibilities:

Filing and Record-Keeping:

· Maintain organized filing systems for efficient record-keeping.

· Ensure proper documentation and filing of office-related records.

Supply Ordering:

· Manage the procurement of office supplies, ensuring an adequate stock.

· Coordinate with vendors to order necessary office materials.

Administrative Support:

· Assist in general administrative tasks to support office operations.

· Provide administrative support to team members as needed.

Facilities Coordinator Responsibilities:

Onsite Calibration Scheduling:

· Serve as the primary point of contact for scheduling onsite calibrations.

· Collaborate with laboratory team leads and customers for accurate scheduling.

Customer Support (Facilities):

· Provide support during onsite service, addressing customer inquiries and concerns.

· Act as a liaison between customers, the customer service team, and laboratory team leads.

Documentation and Billing (Facilities):

· Ensure completeness and accuracy of onsite packets for billing purposes.

· Track and monitor onsite paperwork for timely production and billing.

Schedule and Logistics (Facilities):

· Manage internal scheduling calendars for cohesive team priorities.

· Monitor schedule compliance, assess risks, and identify improvement opportunities.

· Track and manage company vehicle usage for onsite activities.

Communication (Facilities):

· Establish and maintain relationships with both internal and external customers.

· Assist in communicating onsite calibration requests and updates to customers.

Required Education/Skills and Experience:

· A high school diploma or equivalent is required

· 2+ years of proven office experience preferred

· 1+ years of experience as a Scheduler

· Proficiency in Microsoft based products (word and excel)

· Type 40+ wpm

· Acute attention to detail

· Strong at problem solving and perform basic math

· Ability to work well with others as well as alone with minimal supervision

· Good response to challenges posed by short deadlines

· Good command of English language both oral and written

· Other duties as they are assigned

We are an Equal Opportunity and Affirmative Action Employer. We do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. We welcome the unique contributions that are made from a diverse and inclusive workplace culture.