Jr. Interior Designer/Procurement Coordinator

Step into a role where creativity and strategic design blend seamlessly. We're seeking a hardworking individual for a position that combines meticulous project management with artistic vision. Are you a dynamic problem-solver with a flair for design and a passion for details? Do you thrive in a dynamic environment, enjoy collaborating on varied projects, and bring a unique, positive energy to your work? If you looking for a chance to dive into the world of procurement while supporting the team as a junior designer then this could be your next great adventure!

Hours: FT

Pay range: $50-60K, depending on experience

Benefits: 10 days PTO + nine major holidays and your birthday (20 days total), 401K eligible after one year, health care after a 60-day introductory period

Contract or W2: W2

Location: Malvern, PA 19355, Philadelphia Main Line area

Duties and responsibilities

Procurement Responsibilities:

• Manage purchasing by placing orders with vendors as specified by design team members
• Obtain pricing from vendors and create proposals in our design management software
• Execute all purchase orders with accuracy
• Manage client, vendor, and product data in our design management software
• Maintain order tracking reports and update clients regularly
• Assist in preparing purchase orders and tracking reports
• Schedule appointments such as installs, measures, etc
• Coordinate deliveries
• Stock checks and inventory management of studio accessories and client deliveries
• Verify orders with vendors and confirm delivery dates
• Updates system with requirements, specifications, and delivery information
• Work with the Accounting and Finance team to update payment schedules, priorities, and requests. Audit and match invoices, investigate pricing discrepancies
• Ensure product arrives on time as acknowledged on PO's
• Receive studio packages, inspect products, and track receipts daily
• Update open order delivery status weekly to keep the design team informed of the status of fulfillment against backdrop of installation schedule
• React and problem-solve customer/vendor calls regarding issues with production, delivery, and other questions
• Verify that the order arrived undamaged with the shipping department; resolve damages and claims
• Work with the warehouse team to coordinate all deliveries and pick-ups and verify product is readily available

• Assist Senior Designer(s) in developing design concepts and space planning
• Assist on design projects as necessary, i.e., measurements, deliveries, client appointments, etc
• Assist design team with visual presentations for client presentations - including but not limited to mood boards, proposals, image books, and renderings
• Research materials, finishes, and furnishings to support design concepts
• Assist in sourcing and selecting furniture, fixtures, and accessories
• Prepare presentations for client meetings, including collection of samples
• Collaborate with contractors and vendors to coordinate project details
• Support the project team in meeting deadlines and staying within budget constraints
• Stay updated on industry trends, new materials, and innovative design techniques
• Handle administrative tasks such as organizing design files, maintaining material libraries, and managing project documentation through daily use of task management system, ClickUp, for team communications and status reporting
• Daily use of Houzz Pro and Harvest with expert accuracy
• Attend and document full firm and design team meetings as needed
• Keep the office running smoothly (answer phones, receive packages, organize samples, general upkeep, etc.)

• Google Suite
• MS Office
• AUTOCAD or similar
• Photoshop
• Canva
• ClickUp Task Management
• Dubsado
• Harvest
• Zapier

• Must be located in the Philadelphia Main Line area
• Maintain a positive attitude and strong work ethic
• Comfortable working in a fast-paced environment with high client volume
• Demonstrate strong analytical, decision-making, and negotiation skills
• Possess strong attention to detail
• Ability to perform multiple tasks with accurate and detailed results
• Excellent organizational and prioritization skills
• Ability to focus on detailed work for an extended period
• Possess a keen eye for process improvement
• Ability to leave a task and return to it with ease
• Possess strong verbal and written communication skills
• Must be process-oriented, tech-savvy, and innovative
• Capable of putting a plan, decision, or workflow into place; an Implementer
• Possess strong follow-up skills

• Functions primarily in an office and warehouse setting
• Work requires the ability to sit, stand, and walk throughout the workday
• Position requires the ability to talk and hear; good vision skills (with or without correction) are required
• Position requires the use of fingers, hands, and arms on a consistent basis for computer and phone work
• Occasional travel to client locations
• The position must occasionally move inventory up to 40 pounds