Payroll Coordinator

Department: Accounting-Finance Administration

Reports To: Manager, Payroll

Summary: Under the supervision of the Manager of Payroll, the Payroll Coordinator provides support with the payroll function in connection with weekly payroll processing for the employees of the Funds.

Principal Duties and Responsibilities:

• Processes the weekly and any off-cycle payrolls for the Funds employees in a timely and accurate manner.
• Audits the accuracy of payroll amounts, deductions, and adjustments to ensure that all employees are paid correctly.
• Ensures weekly timesheets from all departments are approved timely; reviews and resolves any timesheet errors prior to payroll processing.
• Reviews weekly changes (new hires, employment status changes, pay rate changes, etc.) made in ADP by Human Resources and ensures appropriate approvals and documentation are provided for the changes as well as for any payroll adjustments.
• Updates employee scheduled deductions and tax jurisdiction setups in ADP when necessary.
• Timely handling of garnishments, tax levies and child support orders.
• Verifies and processes employee expense reimbursements in a timely manner and in accordance with IRS regulations and company policy.
• Periodically reconciles payroll deductions of benefits such as FSA, Commuter Benefits, LTD, Voluntary Life, etc.
• Maintains payroll records, reports, and related documentation for compliance and audit purposes.
• Provides support to Human Resources to resolve any payroll-related issues/inquiries from employees.
• Processes and confirms the weekly 401K contribution payments via V3 System.
• Creates and processes monthly invoices in Dynamics for Commuter Benefits, Union Dues, Pension, Disability, ADP, etc.
• Assist with year-end payroll activities.
• Assists in the preparation of ad-hoc reports from ADP as requested.
• Performs other relevant, related or pertinent work or duties as requested or assigned by management

Qualifications and Core Competencies: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.

• Excellent math, analytical and problem solving skills.
• Excellent oral and written communication skills.
• Ability to coordinate and work on multiple projects at once.
• Proficient in MS Office (especially Excel).
• Ability to maintain confidential information.
• Working experience of payroll taxes at the federal, state and local level.
• Ability to work independently as well as work as a member of a team.
• Extremely detail oriented with excellent organization and analytical skills.
• Ability to prioritize work and meet deadlines.
• Good interpersonal and client service skills.

Education and/or Experience:

• Minimum of 2-3 years processing payroll.
• College degree preferred.
• Experience with ADP Workforce Now strongly preferred.
• Language Skills: Speak, read, write and understand English
• Reasoning Ability: High
• Certificates, Licenses, Registrations: None