Accounts Payable Senior Specialist

Job Title: Accounts Payable Senior Specialist

Summary

This position will have a strong background in accounts payable processes, exceptional attention to detail, and the ability to manage complex financial transactions. The Accounts Payable Senior Specialist will play a crucial role in ensuring accuracy, efficiency, and compliance in our financial operations.

Essential Duties and Responsibilities

Employee must be able to perform these essential functions of the position satisfactorily and, if requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.

• Oversees the end-to-end processing of invoices, ensuring accuracy and adherence to company policies.
• Reviews and verifies invoices for proper documentation, approval, and coding.
• Sets up new vendors in ERP system and obtain W-9 information as needed.
• Coordinates timely and accurate payments to vendors.
• Reconciles vendor statements and resolves discrepancies in a proactive manner.
• Ensures that vendors are paid timely and accurately, in accordance with ASAP policies. Handles all vendor past due inquiries and resolves in a timely manner.
• Researches and resolves discrepancies on purchase orders with purchasing department before entering.
• Reviews monthly statements from vendors.
• Reviews invoices for sales/use tax.
• Reviews expense reports and credit card statements for proper authorization and coding.
• Scans paper invoices to electronic file storage.
• Reviews open aging purchase orders and receiving documents.
• Records outgoing checks from multiple stores.
• Builds and maintains strong relationships with vendors to addresses inquiries and resolves issues promptly.
• Identifies opportunities for process improvements and implement changes to enhance efficiency and accuracy.
• Stays abreast of industry best practices and recommends updates to policies and procedures.
• Collaborates with the broader finance team to ensure accurate financial reporting.
• Ensures compliance with company policies, procedures, and relevant regulations.
• Provides guidance and training to junior accounts payable staff.
• Serves as a subject matter expert and resource for the team.
• Performs all other duties as assigned.
• Complies with the requirements of the company’s ISO 9001 Quality Management System (when required).

Required Education/Experience/Skills

• Bachelor's degree in Accounting, Finance, or a related field or equivalent experience.
• 1-3 years accounts payable or general accounting experience.
• Proven experience in a senior or lead capacity.
• Advanced knowledge of Microsoft Excel and other relevant tools.

Preferred Education/Experience/Skills

• Strong written and verbal communication skills.
• Ability to communicate effectively with internal stakeholders and external vendors.
• Strong analytical and problem-solving skills.
• Detail-oriented with a commitment to accuracy.
• Ability to adapt to a dynamic work environment and manage multiple priorities.