Payroll Specialist/Project Coordinator

Project Coordinator - Payroll and Travel

Location: Redstone Arsenal, Huntsville, AL

Duration: 6 month contract-to-hire

Pay: $70,000-$90,000 - benefits NOT included during 6 month contract portion

Clearance: No active clearance required, must be US Citizen and have the ability to obtain a Secret clearance if needed

Description:

We are currently seeking a dynamic and detail-oriented Payroll Specialist / Project Controller to join our company. The ideal candidate will be responsible for handling all aspects related to payroll processing and project control. As a Travel Specialist, you will be responsible for directing, administering, and monitoring the travel policies and guidelines for each contract of the company.

Tasks include:

• Preparing/updating travel instructions and policies,
• Tracking travel for each employee,
• Reviewing and approving travel request travel expense reports.

Responsibilities:

• Ability to learn different types of timekeeping systems to comply with customer
  requirements.
• Processing multi-state payroll in a timely and accurate manner using Deltek GCS.
• Reviewing weekly bi-weekly timesheets for accuracy across entire company.
• Managing/Reconciling dual timesheets on specific contracts.
• Preparing and maintaining accurate records and reports of payroll transactions.
• Investigating and resolving payroll discrepancies and irregularities.
• Responding to employee inquiries regarding payroll issues or concerns.
• Ensure company policies that relate to timekeeping, payroll, and taxes are followed.
• Participating in annual audits related to payroll and timekeeping.
• Updating payroll processes and procedures as necessary to streamline payroll.
• Calculating and deducting appropriate amounts from payroll, including tax withholdings,
  benefits, and other deductions.
• Ensuring compliance with federal, state, and local payroll tax laws and best practices.
• Processing all bi-weekly, monthly, quarterly, and annual withholding and Unemployment
  (SUTA) taxes for each state.
• Reconcile submit all annual W2s for each state.
• Staying updated with changes in tax and deduction laws that apply to the payroll
  process.
• Manage the company Fidelity 401K plan by reviewing changes and uploading payroll
  transactions; ensure employee 401K loans are processed via payroll.
• Support annual 401k audits assessments
• Submit wires for funding of Pension Plan
• Oversee project control for specific contracts to ensure necessary funding available
• Process Travel Reimbursements to include reconciling receipts for accuracy and
  compliance with government JTR (Joint Travel Regulations).
• Collaborate with other departments to provide financial insights and support decision-
  making
• Prepare/update travel instructions and policies
• Track travel for each employee
• Review and approve travel requests travel expense reports

Minimum Qualifications:

• A minimum of 4-6 years of experience in payroll processing.
• Bachelors degree in Finance, Accounting, or a related field is preferred
• Strong knowledge of payroll and accounting principles, and payroll methods
• Strong knowledge of Department of Labor regulations, and federal and state tax
  regulations required.
• Proficiency in Deltek GCS or a similar payroll processing system.
• Proficient in Microsoft Office to include Word, Excel, PDF, and Access
• Strong problem-solving abilities and capable to work under tight deadlines.
• Excellent communication and interpersonal skills.
• Able to handle financial information with discretion.
• Experience with Government Travel to include knowledge of JTR (Joint Travel Regulations) guidelines.

Candidate must be a U.S. Citizen. A secret clearance is not required; however, candidate must
be able to pass a background check. This is a full-time 40-hour week Monday through Friday
position located in Huntsville, AL. - NO C2C