Director of Finance

Job Title: Director of Finance

Department: Finance / Administration

Reports to: Senior Director of Finance

Salary Grade/Level/Family/Range: $97,850

Effective Date: 29-Apr-24

FLSA Classification: Exempt

This role is a hybrid-optional role, allowing for up to one designated work from home day per week.

Job Summary: The Director of Finance strategically implements the policies and systems needed to lead, manage, and integrate the financial accounting, inventory, and sheltering/supportive housing functions of the non-profit. This position will encompass relational leadership, strategic planning, and fiscal management. This individual creates and maintains all finance-related processes including accounts payable, accounts receivable, data entry, audits, cost allocations, Client Assistance Funds, and accounting. This individual will adhere to GAAP and non-profit financial compliance as well as the internal Fiscal Policies and Procedures. This individual will provide guidance to the team, while supporting the Senior Director of Finance in various projects and tasks. This individual will supervise the finance team.

Duties/Responsibilities:

• Support, train, guide, and evaluate the staff in the Finance department.
• Create Budget Proposals for renewing and new projects.
• Enter annual budgets for each program into QuickBooks Online, adjusting as changes are made throughout the year.
• Coordinate and lead the annual audit process, liaise with external auditors, and share necessary changes or concerns with the Senior Director of Finance.
• Perform asset management and inventory functions and oversight.
• Perform accounts receivable duties via monthly invoice creation.
• Work with external tax advisor to file annual taxes, collaborating with the development team for accurate and appropriate language in the Form 990.
• Complete documents related to federal non-profit status.
• Provide the Director of Communications and Development with data for the organization’s annual report, fundraisers, grant applications, and grant reporting.
• Negotiate contracts with various supply/service vendors, compare and shop for vendors, and maintain relationships with current vendors.
• Review, recommend, and summarize insurance coverage, including general liability, directors & officers, volunteers & accident, workers compensation insurance and other coverage necessary for adequate risk management.
• Hire and retain support staff as needed in the future.
• Hold or oversee quarterly budget meetings with program and department leaders, guiding leadership on how to avoid over/under spending.
• Monitor and respond to email inbox.
• Ensure accurate and up-to-date information (financial and inventory) in QuickBooks Online.
• Ensure appropriate expense allocations across many programs.
• Oversee budgeting, forecasting, and cash flows for the organization.
• Update and implement all necessary business policies and accounting practices, including the internal Fiscal Policies and Procedures.
• Maintaining compliance with the contractual expectations of funders and grants.
• Analyze and present financial reports in an accurate and timely manner.
• Clearly communicate monthly and year-to-date financial statements.
• Oversee all financial, project/program and grants accounting.
• Perform data entry duties as required by the needs of the organization.
• Process physical checks for vendors, payroll, and Client Assistance Funds.
• Ensure appropriate limits are provided in the various credit card budgets to fund sites, site community building, admin, technology, Client Assistance Funds, etc.
• Audit various aspects of accounts payable to ensure accuracy and avoid overpayment of expenses.
• Review and share financial reports, identifying areas for improvement/success, and communicate these findings with the Senior Director of Finance and/or Executive Director.
• Adhere to all financial grant requirements as communicated by the Director of Communication & Development and as stated in the grant documents.
• Identify appropriate fiscal controls to maintain and implement safeguards against intended or unintended misuse of funding.
• Analyze current systems and integrate processes to improve efficiency and effectiveness.
• Maintain clear and professional communication with all employees, participants, donors, board members, volunteers, union representatives, and community partners.
• Support and engage the development team at organization fundraisers, activities, and other events.
• Adhere to all state and federal privacy and security regulations applicable to the program, and to the organization’s policies and agreements regarding confidentiality, privacy, and security.
• Participate in compliance, quality assurance, and quality improvement activities.
• Adhere to GAAP financial compliance as well as non-profit financial compliance.
• Perform other duties as assigned.

Supervisory Responsibilities:

The Director of Finance will supervise the finance department.

Required Experience:

• At least 5 years of experience with Microsoft programs, including SharePoint, Teams, Outlook, Word, and Excel.
• At least 5 years of demonstrated effective leadership, including the ability to have difficult conversations and address employee concerns.
• At least 3 years of prior non-profit work experience in a finance capacity.

• At least 3 years of QuickBooks Online experience, working with inventory.

• At least 3 years oin a financial supervisory or finance department leadership role.

Required Education:

Required Skills/Abilities:

• Excellent mathematical and analysis skills.
• Ability to lead departments and individuals.
• Verbal and written communication skills to create reports and present them to others.
• Knowledge of analysis and financial software.
• Strong creative skills to develop new and innovative solutions.
• Ability to create and deliver unbiased budget expectations for different departments.
• Demonstrated experience in financial management and accounting, ideally in the nonprofit sector.
• Demonstrated experience in inventory management.
• Consistent, clear, and direct communication with donors, volunteers, staff, and participants.
• Ability to display a non-judgmental attitude, and a willingness to learn new skills.
• Demonstrated ability to work independently, problem solve, and multi-task.
• Excellent organizational and detail-oriented skills.
• Ability to maintain accurate records and necessary paperwork.
• Ability to learn and apply training instruction.
• Ability to exercise appropriate boundaries with co-workers and participants.
• Demonstrated ability to manipulate data and calculate cost allocations based on payroll data.
• Ability to effectively interact with co-workers and participants with diverse ethnic backgrounds, religious views, political affiliation, cultural backgrounds, lifestyles, and sexual orientations, treating everyone with respect and dignity.
  
  

Additional eligibility requirements:

• Must be able to pass a random drug test (THC not included).
• Must be able to pass a background check.
  
  

Work environment:

Working indoors and outdoors in heat and cold | Slippery and uneven walking surfaces | Working in close proximity to others | Exposure to offensive odors

Physical Requirements:

Ability to lift up to 25lbs | Bending, stooping, reaching | Sitting for extended periods of time | Standing for extended periods of time

Travel required:

Occasional travel to and from other work sites up to 40% of the time.

Competencies:

• Accountability – Accountable for measurable, high-quality, timely, and cost-effective results.
• Initiative – Takes prompt action to accomplish tasks and meet goals and objectives.
• Problem Solving / Decision Making – Identifies and analyzes problems weighing the relevance and accuracy of available information. Generates and evaluates alternative solutions and makes effective and timely decisions.
• Quantity / Quality of Work – Pays close attention to detail. Strives to achieve accuracy and consistency in all tasks.
• Quality/Compliance: Achieving a standard of excellence with our work processes and outcomes, honoring company policies and all regulatory requirements.
• Computer Skills – Uses computers, software applications, databases, and automated systems to accomplish work.
• Project Management – Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring, and inspecting costs, work, and contractor performance.
• Writing – Communicating effectively in writing as appropriate for the needs of the audience.
• Time Management – Managing one's own time and the time of others.
• Efficiency: Planning, managing time well, being on time, being cost conscious, thinking of better ways to do things.
• Systems Evaluation – Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system.
• Speaking – Talking to others to convey information effectively.
• Social Perceptiveness – Being aware of others' reactions and understanding why they react as they do.
• Reading Comprehension – Understanding written sentences and paragraphs in work related documents.
• Negotiation – Bringing others together and trying to reconcile differences.
• Monitoring – Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
• People management: Setting clear expectations, reviewing progress, providing feedback and guidance, holding people accountable.
• Judgment and Decision Making – Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Collegiality: Being helpful, respectful, approachable and team oriented, building strong working relationships and a positive work environment.
• Coachability: Being receptive to feedback, willing to learn, embracing continuous improvement.

Note:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at-will relationship.