Payroll Specialist

The Paper Store is committed to being the premiere destination for all our customers’ gift-giving needs. Our mission is to share our passion for The Paper Store with each customer, during each visit, by going above and beyond their expectations for both selection and service.

The Payroll Specialist is responsible for processing key payroll tasks on a bi-weekly basis, and for proper maintenance and upkeep of payroll systems to ensure data integrity. The Payroll Specialist’s role is to directly assist, support, and communicate with the Payroll / Benefits and Human Resources department management teams to ensure that day-to-day business runs smoothly, accurately and efficiently.

The Payroll Specialist reports directly to the HR Systems and Operations Manager.

COMPETENCIES:

• Accountability: Demonstrates a sense of corporate responsibility. Takes personal ownership and responsibility for the quality and timeliness of work. Ensures that actions are consistent with words.
• Communication: Communicates information with consistency and clarity; uses active listening to effectively understand and provide feedback. Adjusts communication style to suit the audience to promote engagement and increase understanding.
• Creativity and Initiative: Forward-thinking, recognizes opportunities and finds new ways of doing things and implements improvements whenever possible. Encourages creativity and innovation.
• Professionalism: Maintains a professional and positive manner even under changing or uncertain conditions. Works well with a wide range of individuals to provide support, encouragement and direction. Engages others to accomplish organizational and departmental goals. Is seen as a role model.
• Personal Development: Displays self-awareness, a high level of energy, persistence and a positive outlook. Continuously seeks ways to improve and learns from mistakes and constructive feedback.

KEY RESPONSIBILITIES:

• Be a brand ambassador for The Paper Store
• Process multi-state payroll in accordance with state law in ADP Workforce Now
• Manage Outlook inbox and respond with appropriate urgency
• Analyze payroll data and conduct regular audits to ensure accuracy
• Reconciliation of payroll and billing discrepancies
• Process updates/changes to employee’s employment and personal information in ADP Workforce Now and Enhanced Time
• Process garnishments, wage audits, and verifications
• Approve and sign off on employee timecards in ADP Enhanced Time
• File and organize Payroll and Employee Personnel documentation
• Manage all Payroll Year End processes in ADP Workforce Now
• Manage applicable required government reporting
• Initiate, develop, and implement process improvements

JOB REQUIREMENTS:

• Experienced and proficient in the use of ADP Enhanced Time and Workforce Now
• Proficient in processing multi-state payroll in accordance with state law
• Working knowledge of federal and state laws and regulations as applicable to payroll
• Proficient with Microsoft Office Suite; Excel, PowerPoint, Word, and Outlook
• Experience analyzing, researching, and resolving discrepancies
• Strong organizational skills including prioritizing, scheduling, time management, and meeting deadlines
• Maintains a high level of discretion and adheres to The Paper Store confidentiality standards
• Ability to work autonomously while paying strong attention to detail
• Possess the resourcefulness and initiative to problem solve and operate strategically
• Ability to work 3+ days/week at the Corporate Office in Acton, MA
• Professional presentation in attire, demeanor, and appearance

The Paper Store is an equal-opportunity employer and considers all qualified applicants for employment without regard to race, color, national origin, religion, sex, disability, age, veteran status, or any other classification protected by state, local or federal law.