Deputy Chief of Staff

Job Type: Full-time

Position Classification Title: Deputy Chief of Staff

FLSA Status: Exempt

Reports To: Chief of Staff

Salary: $65,000-$85,000 annually

About Us:

The New Mexico State University Foundation invites you to apply to join our diverse, dynamic, and welcoming team in Las Cruces, NM. The NMSU Foundation seeks to provide the pinnacle career experience for each member of our team. The Foundation is seeking talented individuals who are passionate about the mission of NMSU and committed to a continual pursuit of excellence. We build strong relationships with alumni, supporters, NMSU partners, and each other, while personifying our core values of integrity, teamwork, stewardship, innovation, and fun.

We offer a highly competitive salary including incentive compensation, an industry-leading benefits package, and a fun and fulfilling work environment. Qualified individuals with a high level of energy who are looking for a work environment that nurtures vision, performance, productivity, superior quality, and unsurpassed integrity are encouraged to apply for this career opportunity.

Job Summary:

The Deputy Chief of Staff will manage all Board logistics, including those related to meetings, mailings, event invitations, updates, and other important communications. The Deputy Chief of Staff will also handle new Board member orientation and on-boarding while supporting Board engagement strategy.

Essential Functions:

• Serve as primary point of contact for all Board members, Executive Committee members and Board related matters.
• Work closely with CEO, Executive Leadership Team, and Philanthropy & Alumni Relations on Board communication and planning.
• Maintain discretion and confidentiality regarding all Board and Executive Committee Members.
• Provide administrative and strategic support regarding Board matters.
• Attend all Board Meetings, prepare minutes and agendas.
• Provide high-level administrative support to CEO and Executive Committee, including calendar management, drafting agendas, composing correspondence, arranging itineraries, compiling meeting documents, completing expense reports, creating, organizing, and maintaining accurate electronic and hardcopy Board-related files and folders, and other administrative tasks as needed.
• Help maintain up-to-date contact information for all Board members in all relevant databases, listservs, and address books.
• Responsible for all aspects of planning Executive Committee and Board meetings, calls, convenings, retreats and other gatherings including drafting agendas, preparing and distributing Board Books and other relevant materials, setting meeting dates, drafting, and sending out calendar invitations, and managing all meeting logistics.
• Provide day-of meeting support to ensure successful execution of all meetings for the Board, Executive Committee, and other Board Committees.
• Develop, implement, and coordinate a Board engagement strategy.
• Help ensure ongoing leadership development of all Board Members.
• Plan events, conference calls, briefings, and other opportunities for Board members to hear about our work or share information with other board members.
• Utilize best practices for tracking, acknowledgment and reporting progress on Board engagement including tracking individualized participation and records for each board member (including onboarding, committee placement, coordinating, impact tour attendance, volunteer opportunities, recognition, etc.)
• Manage outreach to Board members around sign on letters, RSVPs for meetings and events, membership on committees and subcommittees, and other Board communication.
• Work with Co-Chairs and CEO to review and maintain by-laws and other governance documents.
• Support leadership in the on-going review of Board Committee roles, responsibilities, and structure, ensure clarity and accountability, and make recommendations to ensure effectiveness and identify areas for additional support or change

Minimum Required Education, Knowledge, Experience & Certification/License:

• Bachelor’s Degree in related field.
• Strong diplomacy and interpersonal skills with ability to build relationships and demonstrate a high level of service and responsiveness.
• Experience working in a professional environment with executives.
• Excellent written and verbal communication skills.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly in a fast-paced environment with excellent attention to detail and ability to meet deadlines.