ACCOUNTING CLERK / ACCOUNTS PAYABLE - Part Time

ACCOUNTING CLERK - ACCOUNTS PAYABLE, Accounting:

24 hours per week* (Mon-Fri)

Immediate need for an Accounting Clerk to perform primary duties of Accounts Payable at a leading Apartment and Commercial (Owner/Developer-Managed) firm in Fresno, CA. This person will take the role of accounts payable for apartment properties and will perform accounting data entry for accounting / accounts payable, input invoices and will electronically / virtually review, proofing and/or review and posting transactions entered by others; while collaborating with apartment staff / third party providers, to ensure proper coding and approval of invoices. This person must be proficient in the use of Excel spreadsheets that are used in preparing reports and supporting data for credit account purchases and maintaining various cost controls and various other reports.

Prior accounting experience and knowledge required, as person responsible for maintaining vendor records, recording transactions that post to general ledger and preparing year end reporting 1099s; and perform bank reconciliations and other duties assigned, including generating various weekly reports and processing moveout statements.

COMPENSATION:

• $20.00- $23.00 per hour
• Benefits:
  • Vacation Pay
  • Sick Pay
  • Retirement Plan Savings:
    • 401(k) Elective Deferrals;
    • 401(k) Employer Matching
  • Life Insurance - Guarantee Issue Whole Life (2)

ESSENTIAL DUTIES & RESPONSIBILITIES include, but are not limited, the following: contained here:

• Accounts Payable:
  • Process accounts payable transactions accurately and in a timely manner,
  • Review and verify/post invoices, purchase orders and payment requests
  • Collaborate with teams and apartment community staff to ensure property coding and approval of invoices
  • Prepare and perform checks runs.
  • Reconcile vendor statements and resolve any discrepancies
  • Respond to vendor inquiries and resolve payment issues or discrepancies
  • Maintain accurate records of all accounts payable transactions
  • Accounting recaps for various credit accounts
  • Assist with month-end/year-end closing activities related to accounts payable, performing journal entries as necessary.
  • Review and process moveout statements;
    • including reviewing, communicating corrections to teams, and
    • processing disbursements to former residents.
    • maintaining associated reports
• Provide administrative support / perform various duties assigned
  • Generating weekly / monthly property management related reports
  • Provide support
  • Answer phones,
  • Processing incoming/outgoing mail.
  • Manage Calendar and primary email; Review/distribute email
  • Update/maintain appointment calendar
• Filing
• Assist in preparation of unsecured property statements
• Assist with order office supplies and stocking
• All other duties assigned and/or cross trained to perform

Consistent with an office work environment, while performing the duties of this Job, there will prolonged periods of sitting at desk, viewing computer monitor screens and working, working on a computer; employee is regularly required to stand and walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear in an office environment; climb up and down stairs occasionally; employee is occasionally required to stoop, kneel, crouch. The employee must be able to lift and carry up to 20 pounds and occasionally lift and/or move up to 50 pounds.

This job description should not be considered all inclusive. It is merely a guide of expected duties. employee understands that the job description is neither complete, nor permanent and may be modified at any time. At the request of their supervisor, an employee may be asked to perform additional duties or take on additional responsibilities without notice.

The company complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act (ADAAA), the California Fair Employment and Housing Act (FEHA), and all applicable local fair employment practices laws, and is committed to providing equal employment opportunities to qualified individuals with disabilities. Consistent with this commitment, the company provides reasonable accommodations to disabled applicants and employees if the reasonable accommodation would allow the individual to perform the essential functions of the job, unless doing so would create and undue hardship.

This is an at-will position. This means that the employee or the Company may terminate the employment relationship at any time, with or without cause, and with or without notice. This also applies to other employment decision made by the Company including, but not limited to, duties, title, compensation, and benefits.

SKILLS

• Proficient in use of Excel, use of various functions, formulas essential to report preparation.
• Data input, 10-key and able to use Word and Email, typing 40 wpm.
• Excellent attention to detail and accuracy in data entry and record keeping
• Strong organizational skills with the ability to prioritize tasks effectively
• Ability to work independently and as part of a team, meeting deadlines in a fast paced environment
• Excellent communication skills, both written and verbal
• Strong problem-solving skills and ability to resolve issues proactively

REQUIREMENTS:

• 2+ years of accounts payable or general accounting experience desirable, or 1-2 years work combined with education (i.e. vocational certificate)
• Knowledge and experience in accounts payable and general accounting procedures
• Knowledge and experience in relevant accounting software; property management software Yardi-Voyager a plus, but not required.
• Experienced in Excel, Word and office communications telephone and email.
• Possess good customer service and administrative skills

OTHER REQUIREMENTS:

• Must have reliable transportation to get to and from work.
• Applicants must be able to pass a post job offer, pre-employment hair follicle drug test for controlled substances as a condition of employment.
• The Company will conduct a background check after a conditional offer of employment has been made.
• The Company will consider qualified applicants in a manner consistent with all applicable law.

Footnotes:

(1) Health Insurance - medical, dental, vision: P/T position NOT eligible for this benefit (works less that 30hrs/wk). Employer pays 75% of applicable Employee base plan premium(s). Employee responsible for 100% of Dependents' premium(s).

(2) Life Insurance offered annually, employee responsible for 100% of premium. Guaranteed Issue Whole Life applicable at time of initial offering only; thereafter will be subject evidence of insurability.