Safety and Fleet Administrative Assistant

Safety and Fleet Administrative Assistant

Position Purpose: The Safety and Fleet Administrative Assistant will provide safety support to the Hoffman family of companies. This position will be integral in ensuring the Company’s compliance with customer, regulatory and internal safety requirements. This position will assist with formation and implementation of Company Safety and Fleet policies and procedures, oversee applicable Safety and Fleet portals/websites, as well as recommend, and implement solutions to current Safety and Fleet Administrative Assistant issues. This position will assist with oversight and implementation of Company fleet tracking systems, and review and offer edits for a multitude of documents and communications related to Safety and Fleet.

Employment at Will: Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration.

Safety and Fleet Administrative Assistant Essential Duties and Responsibilities:

• Assist with oversight and implementation of GPS device use across companies, to include website management and device assignment.
• Oversight and management of Safety Skills training platform, to include additions, edits, and assignments.
• Review and analyze Safety Skills compliance data.
• Assist with preparation of OSHA 300 logs.
• Maintain Safety tab on the Company intranet.
• Complete and maintain safety data on customer prequalification sites.
• Review and analyze safety observations.
• Send weekly toolbox talks.
• Update as needed and maintain Company Safety Manual.
• Update as needed and maintain SDS Manual.
• Attend safety-related webinars (i.e., Evolution).
• Attend and contribute to monthly Safety Supervisor meetings.
• Correspond with Company managers regarding Safety Department needs and compliance requests.
• Build monthly power points with safety data collected (compliance, safety observations, violation trends and fleet).
• Provide information to Safety Director when needed for use with safety reports, jobsite requirements, strategic planning, and decision-making.
• Any other Safety Department projects or tasks assigned by the Safety Director.

Safety and Fleet Administrative Assistant Experience:

• 3 to 5 years of work experience in a related field.
• Proficient in Microsoft office.

Job Expectations:

• Arrives for work on time and begins to work immediately.
• 40 hours a week in office
• Perform work accurately and thoroughly.
• Dependable and trustworthy.
• Utilize available time to organize and complete work within given deadlines and to take constructive advantage of idle periods.

Skills and Abilities:

• Effective at building relationships and communicating with managers and co-workers.
• Communicate effectively and clearly verbally and written.
• Ability to successfully prioritize work and time.
• Displays enthusiasm and desire to get the job done promptly and accurately.
• Detail oriented.

This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman & Hoffman, Inc.

EEO Employer/Vets/Disabled