Administrative Specialist

Urban Sprouts Child Development Center

Saint Louis, MO

$40,000 to $45,000 Yearly
Full-Time

Job Description

Job Summary

Urban Sprouts is looking for an administrative office support person to support the organization and leadership team. This is a salaried position, five days a week, 8:30 am to 5:30 pm full time. This individual will work closely with our COO and CEO in administrative capacity.

Responsibilities and Duties

Attributes

· Highly organized

· Detailed oriented

· See tasks through from start to finish

· Ability to prioritize based on importance

· Good communication skills

· Team player

· Flexibility

· Adaptability

· Ability to work occasional events and meetings after hours

· Problem Solver

· Self Starter

· Autonomous

Daily Operations

· General administrative support for the leadership team.

· Human Resources support.

· Finance support.

· Facilities management including scheduling, coordination, and oversight of maintenance team.

· Maintain, at all times, high quality childcare standards based on developmentally appropriate practices.

· Manage front desk including answering phones and accepting deliveries: open packages and putting items away/handing out to classrooms

· Support classrooms as needed

· Point of contact for first aid as needed

Overall Operations

· Maintenance/repair scheduling and acting as the point person on the day of work completion

· Supervision/Communication with Cleaning Crew

· Point of contact for IT issues and support coordination.

· Supply Orders

o Diapers and wipes

o Office supplies (recycling used ink to Quill for some money back)

o Classroom supplies

o Maintenance and Cleaning supplies

· Organizing and maintaining office files.

Accounting

Reconciliation
Deposits
Tuition

Staff

• Employee birthday and anniversary calendar maintenance (give out cards and gift cards)

• Onboarding new hires

• Health insurance enrollment for new hires, plus open enrollment activities

• Monitor, verify and correct employee time in Tadpoles

• Request off forms filing once they've been processed by Andrea or Jill

• Keeping blank employment folders ready

• Reminders and communications for deadlines

Qualifications and Skills

3+ years experience in admin role
Experience in non profit world or early childhood preferred
Bachelor's degree in related field
Experience with Microsoft, especially Excel, Outlook, Google and Word required.

Company Benefits and Perks

As a full-time employee of Urban Sprouts, you will be eligible for our benefits after your first 30 days of employment. Our benefits package for health includes medical, vision and dental options. These are employee benefits:

Medical Health Insurance of which we pay 50% of the premium
Dental & Vision insurance of which we pay 50% of the premium
Free Breakfast, Lunch and snacks/drinks
Free CPR/First Aid training as well as other trainings throughout the year
2 Paid Mental Health Days a year
One Week of Paid Sick/Vacation time, Two Weeks after Two Year Anniversary, Three Weeks after 5 Year Anniversary
One Week of Paid Holiday Vacation time during our winter break
One Week of Paid Holiday Vacation during our Spring break
All Federal Holidays Paid, to include Juneteenth and MLK day
Special Staff Appreciation Event in May
403 B (comparable to 401K) retirement plan (no matching offered at this time)

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