Payroll Specialist

The Payroll Specialist processes and manages the company's multi-state payroll on time, accurately, and in accordance with government regulations. Responsible for the reconciliation of payroll cycles, related taxes, and reports. Responds to inquiries related to payroll from employees and managers.

REQUIRED QUALIFICATIONS:

• High school diploma or equivalent.
• 3+ years of work experience processing multi-state payroll.
• Proficient with or the ability to quickly learn payroll software.
• Solid understanding of accounting fundamentals and payroll best practices.
• Proficient with MS Office Suite.
• Good knowledge of relevant payroll systems/software.
• Excellent organizational skills and attention to detail.
• Ability to work well independently and in a team environment.
• Trustworthy with attention to confidentiality.

PREFERRED QUALIFICATIONS:

• Multi-state payroll experience for medium to large companies (500+ employees)
• CPP
• Experience using Sage 100 software.

ESSENTIAL FUNCTIONS:

• Enters, maintains, and/or processes information in the payroll system; information may include employees hourly rates, salaries, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, garnishments, and other information.
• Ensure that all payroll-related transactions are processed in compliance with established internal procedures and external policies/regulations.
• Use time-keeping and payroll software accurately and efficiently.
• Explain payroll cycles and processes to employees and managers.
• Collect and verify employee and timekeeping data: o Verify job cost coding/ST-OT hours specific to state and contract o Ensure accurate tax and benefits withholdings

JOB DESCRIPTION:

• Enter time in time-keeping system for job sites
• Audit payroll information for accuracy. Reconcile payroll deposits, tax withholdings, wage garnishments, and voluntary deductions.
• Update employee payroll information for new hires, promotions, terminations, etc.
• Maintain employee pay records and payroll transactions.
• Ensure compliance with company policies, relevant state regulations, tax and deduction laws.
• Calculate and processes Federal and State tax and social security withholdings, union dues, and other deductions, insurance, benefits, pension/retirement, 401(k) contributions and company match, etc.
• Process monthly, quarterly and year-end tax reports and W2's.
• Identify problems and gather necessary information and implement appropriate actions for resolution.
• Produce various reports from both internal and external sources.
• Facilitate audits by providing records and documentation.
• Prioritize work demands to work accurately under pressure of deadlines.
• Research, analyze and resolve pay cycle discrepancies.
• Post and reconcile payroll records to the general ledger.
• Respond to and resolve payroll related queries.
• Perform other duties as required.

CORE COMPETENCIES:

• Commitment to Excellence: Identifies what needs to be completed and takes action to achieve a standard of excellence beyond job expectations.
• Corporate Values: Understands, embraces, and integrates corporate values into everyday duties and responsibilities.
• Safety and Security: Promotes a safe work environment for co-workers and customers.
• Customer Service: Identifies and responds to current and future client needs by providing excellent service to internal and external customers.
• Teamwork: Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside and outside the organization.

JOB SPECIFIC COMPETENCIES:

• Knowledge of company policies and procedures.
• Ability to balance competing timelines in order to accurately and timely process Multi-State payroll cycles.
• Ability to handle sensitive information and maintain confidentiality.
• Ability to communicate skillfully and effectively with employees.

BENEFITS:

Full-time regular employees have the opportunity to enroll in our health insurance (medical/dental/vision), life insurance, 401k retirement and short-term disability plans. Full-time corporate employees will receive PTO based on years of employment. Full-time employees are also provided access to our Employee Assistance Program (EAP). Payroll Specialist Updated 4/2024

WORKING ENVIRONMENT: The majority of work is performed in a professional office setting with a wide variety of people with differing functions, personalities and abilities.

PHYSICAL DEMANDS:

The work requires prolonged periods of sitting/standing at a desk and routine walking, bending and carrying items weighing less than 15 pounds. Applicants will be required to successfully complete a post-offer pre-hire basic physical.