Solar Project Administrator

Citadel Roofing and Solar is a new company; however, the team is made up of industry veterans with more than 30 years of experience, and a stellar reputation of service excellence to new construction home builders throughout Northern California. 

We are looking for a Solar Contract Administrator to join our growing Solar Operations team. This full-time position is based out of our offices in Vacaville. 

Solar New Construction Projects (Builder Tracks/Custom Homes) 

Process requests from Solar Project Coordinators/Project Managers with the following tasks via Creatio or email and utilize Sage 300 CRE to process work.  

·         Create a new job set up for Solar New Construction: 

·                     Builder Models/Phases  

·                     Custom Homes (Customer Residence or Builder Lot).  

·                     Commercial Buildings (Builder New Construction or Retrofit). 

·         Create electronic file folders to file documentation under each Builder/Project Name. 

·         Update a job/lot budget as requested or add a new lot to an existing job number.   

·         Cancel a job/lot when a Customer opts out of Solar or delete if job/lot was set up in error. 

·         Create a new WIP (Work in Progress) form when a job is set up or revise existing WIP, and file in the New Home Solar Team SharePoint under the Superintendents’ folders.     

·         File the Job Budget Report in SharePoint when a new job is set up or revised. 

·         Create Dummy Invoices for Referral Fees when lots are installed and billed. 

·         Update the Panel Budget file whenever jobs are set up or lots updated to keep track of the panel usage. 

Billing:

·         Process invoices for lots that are prewired or installed.  

·         Determine if lot is a Cash Purchase (Builder PO) or Monthly Lease (Sunrun EPC or Sunnova WO) and locate the POs & WOs for appropriate billing. 

·         Submit invoices to Builders by mail, email, or Builders’ website. 

·         File internal invoices in Invoice Project Folders.    

·         File Invoices and billing documents in the Team’s Shared Drive Invoice Folders. 

Qualifications: 

·         1-3 years of construction related experience - Solar PV ideal but not required 

·         1-3 years of construction billing experience ideal 

·         General construction knowledge ideal but not required 

·         Process management experience required 

·         Detail oriented, attention and focus on data accuracy 

·         Experience working with and managing Matrixed project teams 

·         Ability to work well with others in a collaborative team environment 

·         Excellent written and verbal communication skills required 

·         Regular, reliable and predictable attendance required 

·         Excellent customer service skills required 

·         Must be able to successfully pass a pre-employment drug test and criminal background check 

·         Strong working knowledge of MS Excel, Word, PowerPoint, etc. 

Compensation and Benefits: 

Citadel Roofing and Solar offers a competitive compensation package.  The compensation is carefully considered based upon several factors including the position, industry background and/or experience.  

·         Medical, Dental, Vision 

·         Free basic life insurance plus the option of purchasing additional life insurance 

·         Section 125 Flexible Spending Account (health and dependent care) and Health Savings Account 

·         Employee Assistance Program 

·         401(k) plus company match 

·         Person Time Off, Sick and Holidays 

The best part is working with a great company - with great people - where your hard work is recognized and appreciated! 

If you are interested, please submit a cover letter along with your resume. If your experience and background is aligned with what we're looking for, we'll be in contact with you very soon!