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Project Administrator Must-Have Resume Skills and Keywords

Are you interested in improving your job outlook and increasing your salary? How can you demonstrate that you are the most qualified candidate for a Project Administrator position? Of course continuing to gain experience working as a Project Administrator may be your best qualification, but there are other ways you can also develop your skills, like continuing education or volunteer opportunities. More immediately, however, you can be ready for your next opportunity or promotion by educating yourself about the duties, responsibilities, and required skills of a Project Administrator and making sure your resume reflects your experience properly.

We designed the ZipRecruiter Career Keyword Mapper to help you solve this problem and hopefully improve your resume. Using machine learning tools paired with industry research, our Marketplace Research Team helped analyze millions of job postings and resumes to identify the most important keywords related to Project Administrator jobs. Our goal is to help you discover opportunities to improve your resume or to help you understand what skills and qualifications you need to be a Project Administrator or to advance your career into beyond this role.

Top Skills Mentioned in Job Descriptions

Top
10
Job Skills
Employers require a broad range of skills and qualifications in their descriptions of Project Administrator positions. The top three keywords make up 44.45% of the total set of top terms. Look to the Resume Checklist below to see how Project Management, Administrative Support, and Change Management shares stack up against the share from resumes. Business Analyst, Budget Management and Data Management represent an additionally healthy share of the employer Project Administrator job postings with their combined total of 27.28%. At 28.26%, Online Training, Communication Skills, MS Office, and Detail Oriented appear far less frequently, but are still a significant portion of the 10 top Project Administrator skills and requirements according to employers.

Top Skills Mentioned in Resumes

Top
10
Job Skills
Job seeker resumes showcase a broad range of skills and qualifications in their descriptions of Project Administrator positions. The top three keywords represent 37.3% of the total set of top resume listed keywords. Look to the Resume Checklist below to investigate how Project Management, Invoicing, and Customer Service match up to employer job descriptions. MS Office, Microsoft Excel, and Scheduling represent a very decent share of skills found on resumes for Project Administrator with 30.8% of the total. At 31.9%, Vendor Management, Documentation, Compliance, and Database appear far less frequently, but are still a significant portion of the 10 top Project Administrator skills and qualifications found on resumes.

Most Important Skills Required to Be a Project Administrator as Listed by Employers and Employees

Here is a simple table of the top 10 skills and qualifications as listed by employers in Project Administrator job postings since January of 2018, followed by the top 10 skills and qualifications most commonly listed by people who held the title of Project Administrator on their resumes.
Top Project Administrator Skills
Skills Required by Employers Share
Project Management 21.07%
Administrative Support 12.73%
Change Management 10.65%
Business Analyst 10.45%
Budget Management 8.53%
Data Management 8.30%
Online Training 7.90%
Communication Skills 7.84%
MS Office 6.44%
Detail Oriented 6.08%
Skills Listed by Employees Share
Project Management 14.71%
Invoicing 11.54%
Customer Service 11.05%
MS Office 10.76%
Microsoft Excel 10.26%
Scheduling 9.78%
Vendor Management 9.66%
Documentation 8.53%
Compliance 7.06%
Database 6.65%

Project Administrator Resume Checklist

Our Resume Keyword Checklist is based upon an analysis of the most commonly found terms within both job descriptions and resumes for Project Administrator positions. Our algorithm helps isolate phrases and patterns to identify the most frequently recurring and reused keywords from each data source, while correcting for uncommon and outlier results. Various heuristic methodologies are then applied to ultimately create two top 20 lists of the most important and significant skills, certificates and requirements found within Project Administrator job postings and resumes. We then merge the two lists together and use a combination of statistics and rules-based scenarios to create a list that is audited by the Marketplace Research team, and finally turned into the checklist you see below. Our hope is that knowing this information can help you make your best impression with your next potential employer.
Uncommon Keywords on Project Administrator Resumes
Job Descriptions
Resumes
25%
50%
75%
100%
Budget Management
Innovation
Administrative Support
Project Management
Communication Skills
Employer job listings tend to list Budget Management, Innovation, Administrative Support, Project Management or Communication Skills as requirements in Project Administrator job descriptions; however, candidates mention them far less frequently on their resumes. If you possess any or all of these experiences, including these keywords prominently on your resume when applying for a Project Administrator position may help you stand out more to hiring managers.
Common Keywords on Project Administrator Resumes
Job Descriptions
Resumes
25%
50%
75%
100%
Detail Oriented
Technical
Collaboration
Documentation
Compliance
MS Office
Outlook
Invoicing
Purchase Orders
Both employer job listings and resumes from people who’ve held the position of Project Administrator tend to always include skills and requirements found in this list. Whether you’ve only got Detail Oriented, Technical, Collaboration, Documentation, Compliance, MS Office, Outlook, Invoicing or Purchase Orders in your background and experience, make sure to highlight the term prominently on your resume. As a candidate you’ll be competing with many others who are bound to have as many as you (or more!) of these common resume keywords highlighted in their application for a job as a Project Administrator.
Uncommon Keywords on Project Administrator Job Descriptions
Job Descriptions
Resumes
25%
50%
75%
100%
Scheduling
Database
Customer Service
Vendor Management
Microsoft Excel
Data Entry
Employer job listings infrequently list Scheduling, Database, Customer Service, Vendor Management, Microsoft Excel or Data Entry as important skills or qualifications in Project Administrator job descriptions. Nevertheless, candidates mention them much more commonly in their resumes. If you possess any or all of these experiences, including these keywords prominently on your resume when applying for a Project Administrator position may go unnoticed or even discounted by hiring managers.

FAQs about Project Administrator Skills and Resume Keywords

What are the most important Project Administrator job skills to have on my resume?

The most common important skills required by employers are Detail Oriented, Technical, Collaboration, Documentation, Compliance, MS Office and Outlook. These skills and requirements are just as likely to be mentioned by employers as well as on resumes of people that held a position as a Project Administrator, suggesting that having these keywords on a resume are important for success as a Project Administrator. Additionally, employer Project Administrator job descriptions list Budget Management as a desirable experience, even though Budget Management appears 6.3 times less on resumes, suggesting that it's worth considering including this skill if you possess the experience.

What are the least important Project Administrator job skills to have on my resume?

Although you'd probably love to load up your resume with every possible keyword you can, employers tend to look for the things they specify in the job description. Our analysis suggests that highlighting too prominently terms like Scheduling, Database, Customer Service, Vendor Management, Microsoft Excel and Data Entry may be something to reconsider. These 6 terms appear 2.00, 2.14, 2.25, 2.38, 2.39 and 2.48 times less frequently, respectively, than in job descriptions for a Project Administrator position. This implies that highlighting any of these keywords on your resume may not be a great way to get noticed by a potential employer.

How do I make sure my resume has all of the right keywords for a Project Administrator position?

Unless your resume has a good density of the following skills and experience listed, you may not be considered for the role of Project Administrator. Make sure to include a strong showing for the following keywords on your resume:
  • Detail Oriented
  • Technical
  • Collaboration
  • Documentation
  • Compliance
  • MS Office
  • Outlook
  • Invoicing
  • Purchase Orders
Additionally employers frequently list the following as desirable qualities in a Project Administrator candidate, but they are far less common on most resumes:
  • Budget Management
  • Innovation
  • Administrative Support
  • Project Management
  • Communication Skills
Finally people who held the position of a Project Administrator and list it on their resume are adding these terms that are less likely to be noticed by employers. You may want to consider downplaying these terms on your Project Administrator application:
  • Scheduling
  • Database
  • Customer Service
  • Vendor Management
  • Microsoft Excel
  • Data Entry

Before applying for a Project Administrator job

At ZipRecruiter, we understand better than anyone the importance of using the right keywords to describe your experience — it’s crucial to attracting the right employers! We built our business on the ability to effectively match job seekers with employers using AI-technology that understands your resume and how likely you are to be noticed by a potential future employer. Having a ZipRecruiter profile that showcases your most relevant skills and abilities can help you get recruited into a new role as a Project Administrator. Get started on your journey with a new ZipRecruiter Profile today!