Legal Assistant I

ANNOUNCEMENT OF EMPLOYMENT OPPORTUNITY

Legal Assistant I

Legal Department - Criminal Division

Hiring Range: $20.53 to $25.66

Pay Grade: 106

Full Pay Range: $19.28 to $28.92 per hour

FLSA Status: Non-exempt

Deadline to Apply: 05/03/2024

Benefits Summary:

Major Benefits for Full-Time Regular Employees:

• Paid time off up to 20 days in first year of employment
• 10 paid holidays and 1 floating holiday per year
• Free employee only coverage for medical, dental, vision, short-term disability, and life insurance
• Free family coverage for select medical and dental plans
• Pension and long-term disability through Arizona State Retirement System,
• Supplemental benefits such as deferred compensation plans and additional life insurance

Essential Duties:

Provides clerical support to City Attorney, and Assistant City Attorneys; formats and proofs routine written materials such as correspondence, pleadings, motions, discovery documents, memoranda, and other documents as assigned; performs routine clerical tasks such as making copies, answering and screening telephone calls and assisting walk-in customers; establishes and maintains case files including, filing documents, organization of files and closing files; files or e-files court documents as needed; maintains case file log; maintains calendars for legal deadlines; picks up and delivers office mail and distributes same; assists with public record production; video and document redaction, performs daily court runs for court filings, picks up court documents for department; assists Criminal Division with misdemeanor prosecution cases; performs related general office tasks and duties as assigned.

Qualifications:

Education, training and experience as a Legal Secretary or Legal Assistant equivalent to four (4) years; bachelor's or associate degree preferred but not required. Experience in Criminal cases preferred.

Knowledge, Skills, and Abilities:

• Knowledge of basic legal principles, practices, and techniques in both Criminal and Civil Law
• Knowledge of general judicial procedures
• General knowledge of Arizona criminal and civil procedures
• Basic knowledge of Arizona Statutes & Rules of Evidence
• Knowledge of basic legal office procedures, practices, grammar and legal formatting
• Ability to file court documents electronically
• Ability to operate software programs such as Microsoft Word, Excel, Outlook, PDF software, redaction software, etc.
• Knowledge of basic electronic case management system
• Skills in maintaining records, files, preparing legal documents, correspondence and other documents
• Ability to follow complex oral and written instructions
• Ability to operate office equipment, including desktop computers, multi-line telephones, electronic calendars, videoconferencing, calculators, copy machines, scanners and other general office equipment
• Ability to type proficiently and perform data entry
• Skills in planning, organizing, filing, monitoring calendars and deadlines
• Attention to details and ability to maintain confidentiality regarding cases and legal matters
• Dependability in meeting critical deadlines
• Ability to write and speak effectively
• Ability to use good judgment, tact and discretion
• Ability to work as a team player and work well within a small office setting
• Ability to establish and maintain effective working relationships with City employees in other departments

Physical Demands and Working Conditions:

• Sufficient to effectively and safely perform required duties listed above and to safely operate required equipment and city vehicle, as needed.
• Sufficient to clearly, concisely and effectively communicate in person and over the telephone.

Successful candidate will receive a post-offer, pre-employment background screening to include:

• Drug screening
• Motor vehicle records check
• Criminal background screening

City of Prescott Contact Information

201 N. Montezuma St., Ste. 207

Prescott, AZ 86301

Email:

Website:

Phone: 928-777-1410 / Fax: 928-777-1213

In accordance with A.R.S. 23 - 493, this position has been identified as "Safety Sensitive". The City of Prescott is an Equal Employment Opportunities/Americans Disabilities Act reasonable accommodation employer.