Finance Operations Specialist

Overall support of financial, reporting, system administration, and operations of the General Affairs (GA) group.

Essential Duties and Responsibilities:

•         Provide direct accounting and operation support such as expense tracking, accounting system administration, invoice processing, vendor registration, vendor management, month-end processing, reconciliation, contract execution, and budget management

•         Provide financial operations support in tracking annual capital & expense spending including annual budgeting

•         Provide financial analysis support in reviewing business operations and spending data with a solid understanding of income statement analysis

•         Create and maintain key financial templates including reports for ad-hoc assignments for team support

•         Provide support in business operations and projects financial review including financial statement and comparison analysis

•         Participate in the development of programs, systems, and projects to increase the efficiency of processes and operations

•         Provide internal process support in submissions related to invoice payments, creation of budget requests, purchase requests & purchase orders, PUMIs, and all other financial functions

•         Manage projects and programs as assigned

•         Communicate and work across teams for collaboration with Finance & Operations groups i.e. Purchasing, Accounting, Legal, Tax, Engineering, and HR

Minimum Qualifications and Experience:

·         Bachelor’s degree from an accredited college or university in accounting, finance, business, or related fields

·         At least two years relevant experience or at least five years professional experience

·         Familiarity with financial operations, facilities, and office services functions, with direct experience in a facilities department preferred

Preferred Qualifications:

•         Excellent communication (verbal and written) and interpersonal skills

•         Proficient with computer software programs including Microsoft Excel, PowerPoint, Word, and Outlook

•         Work well under pressure and within time constraints in a fast-paced environment

•         Ability to multi-task with attention to details

•         Ability to build relationships with both internal and external customers

•         Excellent analytical and organizational skills

•         Capable of working with ambiguity and change