Contract Data Compliance Specialist

JOB SUMMARY: The Contracts Data Compliance Specialist will be responsible for maintaining contract compliance and performance by researching and communicating requirement, coordinating approvals and the collection, and tracking and reporting of client data in various database management systems.

KEY RESPONSIBILITIES:

Essential Functions: Data Coordination, Analysis & Reporting

• Manage the collection and recording of all client statistics from all programs.
• Produce monthly & quarterly statistical reports using the agency database and advanced Excel formulas and filtering tools.
• Coordinate the writing of monthly, quarterly, and annual reports, write, and collect narratives from program staff and assemble the final report.
• Work with program staff to develop and revise data collection tools such as intake sheets, sign-in sheets, etc.
• Manage data entry work for the agency database and Excel database systems on a weekly basis.
• Generate reports and program statistics for proposals and customized reports at the request of other managers.
• Write up and /or update procedures and policies in conjunction with meeting these deliverables.
• Provide audit information to management by researching and analyzing internal and external data. Support departments by collecting and coordinating internal compliance data with auditors and various departments. Maintain quality service by establishing and enforcing organizational standards.
• Provide administrative support by implementing systems, procedures, and policies; completing projects in support of compliance auditors.
• Enforce adherence to requirements in contract and advises management on needed actions.
• Under supervision of the Contracts Data Compliance Supervisor, direct the work with program staff to develop and revise data collection tools, policies and procedures such as intake sheets, sign-in sheets, etc.
• Generate reports and program statistics from both HMIS database and internal databases for proposals and customized reports at the request of managers.
• Prepare reports using advanced Excel formulas and filtering tools.
• Other tasks as assigned, including but not limited to accounting functions. Act as back up to Contracts Data Compliance Supervisor, as needed.

Non-essential Functions:

• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices; participating in professional societies.

SUPERVISORY: This role has no supervisory responsibilities.

Professionalism Expectations

• Exceptional organizational skills with reliability and consistency in work performance.

• Maintain professional standards of performance, demeanor and appearance at all times.
• Perform tasks and responsibilities in a complete and timely manner, complying with agency policies and standards.
• Maintain a creative, team building, cooperative approach to job performance and seek to bring a constructive, problem-solving orientation to all tasks.
• Maintain an awareness of the collaborative’ s mission and work to promote the positive individual and social change goals it embodies.
• Exercise discretion and professional judgment at all times
• Actively strive to upgrade professional skills through engaging in appropriate professional training and experience.
• Maintain the strictest of confidentiality.
• Ability to work with diverse staff and clients and excel in a multi-cultural environment.
• Ability to work with minimal to moderate supervision.
• Ability to multi-task with the capability to learn quickly and integrate efficiently.

Qualifications

• Bachelor’s degree in accounting or related field required; or in place of a degree, five (5) years of relevant experience.
• Three (3) years of professional accounting, auditing, analytical or similar work experience required.

• Demonstrated knowledge of the full life cycle of contracts and grants required.
• Some experience with government online systems and reporting. Administering Homeless, Domestic Violence, City of Oakland, Alameda County, and HUD contracts experience preferred.
• Social service background a plus.
• Attention to detail.

PHYSICAL REQUIREMENT AND WORKING ENVIRONMENT:

The work environment and physical demands described are representative of those required by employees to perform the essential functions of this job with or without reasonable accommodation.

• Ability to work at a desk or computer workstation.
• Ability to perform repetitive office tasks.
• Ability to review a wide variety of materials in electronic or hard copy form.
• Sufficient manual dexterity to enable the employee to operate a personal computer, phone, and related equipment.
• Must be able to lift 25 pounds.

COMPENSATION:

Building Futures offers competitive salary based on experience and skills of employees. Additionally, the agency provides a comprehensive benefits package that includes medical, dental, vision, employee self-managed 403b retirement benefits, ancillary benefits, access to Flexible Spending Accounts, and generous leave benefits.

EQUAL EMPLOYMENT OPPORTUNITY:

Building Futures is an equal opportunity employer. Our commitment to equal opportunity extends to the employment relationship and all areas of personnel activity such as recruitment, selection, hiring, placement, job assignment, supervision, training, promotions, transfers, compensation, benefits, employee activities, educational opportunities, and access to facilities and programs.

Building Futures’ policy prohibits discrimination based on actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or expression (including transgender status), sexual orientation, marital status, domestic partnership status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law (such as cancer), genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. Building Futures also prohibits discrimination based on the perception that anyone is of a protected class or is associated with a person who is perceived as being part of a protected class. All such discrimination is unlawful.