Administrative Assistant - Sales Team

Administrative Assistant Sales Team Kissimmee Full Time


Job Summary:


Facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Provides administrative support to clients and internal staff. May assist in training newly hired clerical staff.

Duties/Responsibilities:


Reviews documents to identify missing or incomplete information or documentation for set up of file
Email & telephone contact with client to request set up documents
Update the ACT database appropriately per client need.
Refer clients and prospective clients to the correct department/person both inside and outside HBI.
Help manage a group mailbox by responding to emails in a timely manner.
Answer the phone/respond to voice mail messages in a timely manner.
File and scan documents per company guidelines.
Schedule meetings for client-facing co-workers and management when needed.
Assist with HOUSE SOLD inquires/files and other departments as needed.
Able to organize, set up and take down sales related events as needed.
Assist Sales Team with Administrative tasks
Performs other related duties as assigned.

Required Skills/Abilities:


Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Bilingual is not required but would be helpful
Proficient in Microsoft Office Suite or related software.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently.

Education and Experience:


Associates degree highly preferred.
Minimum of three to five years of experience in an administrative role required

Physical Requirements:


Prolonged periods sitting at a desk and working on a computer.
Able to lift up to 15 pounds at times.